Transcript Slide 1
Implant Purchase Management
A Web-based, Self-Service Application
for Automating Bill-Only Purchase Orders
Hospital Bill-Only Workflow & Automation
(Subject to Modification, Adjustment)
1.
Hospital
negotiates
pricing
agreements for
implants and
instrument with
each vendor.
approved, IPM
6. Once
®
will automatically
queue and sent the
approved
requisitions to the
Hospital Purchasing
System to create the
P.O. and the receipt;
PO numbers are
automatically posted
®
to IPM
7. Supplier receives the
PO number and
implant detail from
®
IPM automatically
and separately
sends invoice to
hospital
3.
2.
4.
5.
®
MMIS
Vendor reps
continue to work
with MDs as
usual, bring trays
and products in
for the case.
Hospital materials staff
®
uploads contracts to IPM .
Staff maps contract logic to
catalog numbers in addition to
loading all pricing, terms, etc..
IPM automatically routes req. for up to three
levels of approval at Hospital based upon
each department’s rules
8.
Once the case is complete,
the vendor sales rep can
log into IPM and create
®
®
the record in IPM . IPM
automatically presents
pricing per contract,
captures capitations and
implant data, tracks any
price changes, etc.
9.
Upon receipt of the
invoice, the hospital AP
clerk will match it to the
PO number / amount and
pay the bill
Confidential
Analysis, auditing transactions, and custom reports
can be run in IPM and distributed via email automatically
or exported to Excel.
Registered vendor sales representatives can log into
the Implant Purchase Management Application at
https://www.blacktiemedical.com/Login.aspx
Confidential
On a daily basis, as soon as a Procedure
is complete, vendor reps can log into
IPM and document a bill-only
requisition. The first step is to go to
PO Request>Create PO menu.
Confidential
Selecting from each dropdown enables
you to document specific case details.
Clicking on the “lock” icon will make
that selection the default for future
requisitions. Click SAVE when finished.
Products can then be added to the requisition by entering each catalog number in
the blank field and hitting SEARCH. When the product appears, simply click, ADD.
When the Edit Product box appears,
you can add product specific details
such as lot or serial number, the
quantity or even add the price if it
was not on the original contract.
Confidential
7
When appropriate, items can be re-priced as
capitations. To do so, simply list all of the items
that make up the capitation as individually
priced products and then select the “Calculate
as a Capitation” button in the lower left corner.
The vendor’s list of capitations will appear and
the correct one can be applied by clicking
“SELECT”. Once the capitation is applied, the
items in the capitation will have a price of $0.00
and you can then add any items that fall
outside the capitation.
Confidential
Once all of the items for a specific procedure have
been listed, the user can select “Submit for
Approval” to send the requisition to the hospital.
Notes can also be added by hitting “Add Note” right
above the first product.
Confidential
To resume work on a Saved
requisition, simply select “View
Pending Purchase Orders” from the
Overview of Activity landing page
immediately after logging into IPM.
Confidential
The IMP Solution includes a fully
developed Reports feature which allows
vendor representatives to efficiently
study all transaction, pricing and activity
data at a granular level and, if desired,
save selected report formats as
templates for instant viewing in the
future.
Confidential
When generated, report data is
presented to the user who can sort
each column, sub-total, print, export
and even view each individual record.
Confidential
IMP’s Report Manager feature allows users to
schedule their saved templates to be
automatically run and distributed to colleagues
who may or may not be registered users of
IPM®. Recipients receive each report as an
Excel attachment.
Confidential
At all times users can contact the
IPM staff by clicking “Contact” in
the upper right hand corner of
each page.
Confidential