Transcript LHTAC

Local Public Administration
LHTAC Overview of LPA in Idaho
July 24, 2013
LHTAC
Local Highway Technical Assistance COUNCIL
Agenda






Why LHTAC?
LHTAC Umbrella
Local Public Administration
Programs
Process
Milestones
Why LHTAC?

Jurisdictions



290 Local Highway Jurisdictions
1 Idaho Transportation Department
Representation



1994 Legislature Created LHTAC
Funded by portion of local highway’s
share of Idaho Highway Distribution Acct.
Organized Council
There is a Council

Three City Mayors
Three County Commissioners
Three Highway District Commissioners

A representative from each Association





Idaho Association of Highway Districts (IAHD)
Association of Idaho Cities (AIC)
Idaho Association of Counties (IAC)
LHTAC Umbrella






Local Federal Aid Administration
Local Highway Safety Program
Local Rural Highway Investment
Program
Idaho T2 Center
Publications
Technical Assistance
Federal Aid Administration

Local Public Agency Staffing





Some Jurisdictions have only 2 staff
Elected officials change with elections
Smaller Jurisdictions might have a project
funded every 5 to 10 years
Process and regulations change
ITD - FHWA Stewardship Agreement


Two other agencies in Idaho have
Stewardship Agreement with ITD
LHTAC & Ada County Highway District
LPA Staffing


LHTAC can staff as necessary
Federal Aid Design Managers




4 Administrators
Currently Administer over 70 projects
Design Development Process
Construction Managers


2 Administrators – 1 Resident Engineer
Currently managing nearly a dozen
Project Administration 2001+


120 Rural Projects Approved
45 Urban Projects Approved




25 ARRA Stimulus projects complete
32 Governor’s Discretionary Stimulus
projects
9 provisional projects
65 Bridge Projects Approved
Need some help with a Road?
So did Saint Anthony.
Yellowstone Highway (2001)
Local Federal Funding Picture
Federal
Funds for LHJ’s
from FHWA
STP-Urban
(Tweeners)
$ 4 Million
STP-Rural
$13 Million
(Approximate
Annual
Values)
Bridge Funds
Local Bridge $5M
Off-System Br. $4M
STP-Local Rural Program
Federal Aid Funding for:




Cities under 5000 population
Plus Counties & Highway Districts
Collector or Arterial Streets
Around $13 million annually statewide
(it varies).
STP-Local Urban Program
Federal Aid funding for:




Cities over 5000 population
Collector or Arterial Streets
LHTAC represents those cities over
5000 and under 50,000 population
About $4 million annually.
Need some help with a Road?
So did Saint Anthony.
Yellowstone Highway (2003)
How do Sponsors get this help?
1.
2.
Prepare for success with a
Transportation Plan,
Apply. 290 Local Highway
Jurisdictions. Applications mailed in
September. Applications due in
January.
Understand…
Understand the What the Council wants:
 Improve the local highway system,
 Use this money efficiently (thus the
Transportation Plans),
 Get funding to the roads.

Realize this is Federal Funding; it will
take time and money…
Project Progress
A Federal-Aid Project
100
% Complete
The Reason
PM’s Drink.
0
NTP
Time
Actual Progress
PS&E
Intended Progress
Need help with a Bridge?
Bridge Local & Bridge off-system

About $9 million per year
Bridge must have a sufficiency rating
less than 50 for replacement
Federal Aid money at 93/7 match rate

Applications upon request.


Lolo Creek Bridge

New Lolo Creek
Bridge

Old Lolo Creek
Bridge in a new
location
Project Process





Applications submitted by Sponsor
Applications rated by Council
Enter top rated projects in draft STIP
Communicate to Sponsors
When Programed, Execute State/Local
Agreement for Project Development
Project Process





Work with Sponsor to Select Consultant
 From ITD Term Agreement
 Under $100,000 – Direct Select
 $100,000 - $500,000 – Short List & RFI
 By RFP
Help Define Scope of Work
Negotiate Scope effort
ITD Approval of Negotiations and Contract
Consultant contracts with Sponsor
Project Design Milestones


Notice to Proceed from ITD
Design Kick-off Meeting

Identify Responsibilities




Sponsor
Consultant
LHTAC & ITD
Set Schedule
Project Design Milestones








Concept Report
Preliminary Design Review
Environmental Document Approved
Hearing Completed
Situation & Layout (Bridge)
Agreements Complete (Utility)
Initiate ROW Purchase Process
Final Design Review
Project Design Milestones






ROW Certifiable
Environmental Re-evaluation
PS&E Submittal
Resident’s File Submittal
Execute State/Local Agreement for
Construction with Local Match
ITD bids and awards Project
Project Design Milestones

If LHTAC is Administering construction




Work with Sponsor on selecting Consultant for
Construction Engineering and Inspection (CE&I)
Define Scope of Work
Negotiate CE&I Contract
Pre-Construction Meeting

Identify Responsibilities




Sponsor
Consultant
LHTAC
Construction
Agenda






Why LHTAC?
LHTAC Umbrella
Local Public Administration
Programs
Process
Milestones
Planning Rule

Seven ‘P’ Rule







Prior
Proper
Planning
Prevents
Piss
Poor
Performance
Questions?

Lance Holmstrom

Scott Ellsworth, PE, PLS

Website: LHTAC.org

Administrator
Federal Aid Manager
Phone: (208) 344-0565
(800) 259-6841