Transcript HR SYSTEM STUDY

HUMAN- RESOURCE
AND
PAYROLL MODULE
MAIN FEATURES
•Employee requisition,
• Employee Information,
•Leave Management,
• Appraisal/Training,
The Access EBS described its mission as, "The complete
recruit-to-retire process." A single integrated data model aims
to supply a fast, immediate and accurate view of HR-related
activities.
OT
Personnel Management: The personnel management
comprises of HR master-data, personnel administration,
recruitment and salary administration.
• Tour and Local claims,
Payroll System: Salary management, statutory reporting,
attendance management for salary calculation.
•Loans and Advances
•Attendance
evaluation,
&
•Fine & deductions,
• Salary generation,
• PF & ESI,
•TDS and Payroll
•Reimbursements.
•Insurance and
•Canteen coupons
Time Management: Time management includes shift
planning, time recording, absence & leave management.
Personal Development: This section comprises of training
and event management, Appraisals, additional training
determination and training assessment.
PF/ESI: All statutory reports and compliances have been
integrated to the HRMS system for facilitating the users to
generate reports online
MS Process Flow
HRMS MASTERS
Masters are used enter the basic information which
is not change frequently.
► Employee Master
Employee master form is basically used for
recording the details information of the employee
master file.
► Salary Master
Will record Salary bifurcation related Data of every
employee on the basis of which salary will be
generated.
HRMS - RECRUITMENT
► Human
Recruitment Process
Will be used for the recruitment for employee on the basis of
the human resource requirement of the departments in an
organization. Which Starts With
 Received H.R.Requisition from Departments.
Will contain information of Departments requirement related to Human
resources.
 Requisition Approval
Will be used for approving or discarding the Departments HR
requisitions.
 Requisition Advertisement.
Will be used for creating requisition for advertisements of approved HR
requisitions.
HRMS - RECRUITMENT
 Applicant Information Recording
Will be used for recording the data related to the application received
against the advertised vacancies.
 Applicant Screening.
Will be used for screen the application of the applicant received for the
interview.
 Interview Details
Will be used for recording the interview related details in different
rounds.
 Final Selection.
Will be used for approving/rejecting/holding the finial selection of the
applicants gone through different stages of interview.
HRMS - ATTENDANCE
► Attendance
Register
Is used for manually recording the daily
attendance of every employee shift , register
and department wise
► Attendance
register (Card Reader)
Is used for fetching the data from bio-metrics
machine of every employee which has been
registered in the machine and in the application
on the basis of the card no filter on the basis of
shift, register and department.
HRMS - Overtime
► Overtime
Register.
Is used for recording daily overtime of
workers department wise.
► Monthly
Overtime Evaluation.
Is used for evaluation of total monthly
overtime of the workers on the basis of
which overtime is paid to them.
LEAVES MANAGEMENT
Leave Grant Register
Is used for grant leave to the employee on yearly basis in
which carry forward leaves balance is transferred from
pervious year to the current year.
► Leave Request.
Is used for requesting the leave by the employee to
department .
► Leave Approval.
Is used for approving the pending leave application of the
employees on the basis of which leave will be applied.
► Leave Cancellation.
Is used for cancellation of the leaves which are not required
by employee.
►
LEAVES ENCASHMENT
►
Leave Encashment Request
Is used for entering the leave encashment request
by employee.
Leave Voucher
Is used for approval/rejection of leave encashment
request of employees by approving authorities.
► Leave Encashment report
Is used for viewing the output of the leave
encasements taken by employees.
►
Reimbursement
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Medical reimbursement.
Is used for entering medical bills of the employees for reimbursements.
Mediclaim Approval.
Is used for Approving/ Rejecting medical bill of the employees for
reimbursements.
Tour Plan
Is used for entering tour plans of the employees
Tour Plan Approval
Is used for approving/ rejecting tour plans of the employees.
Tour Claim
Is used for recording approved tour plans bills of the employees for
Claiming purpose.
Tour Claim Approval
Is used for approving/ rejecting tour claims of the employees for
reimbursement purpose.
Reimbursement
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Local conveyance.
Is used for entering local conveyance bills by employees.
Local conveyance approval.
Is used for approving/ rejecting local conveyance bills for
reimbursement.
LTA Request.
Used for entering LTA request by employees.
LTA Approval.
Used for approving/ rejecting LTA requests.
LTA Voucher.
Used for generating LTA voucher for payment of approved LTA’s.
Accident Details.
Used for recording information related to the accident details while
wording.
Loan/ Advances
► Loan/Advance
Application.
Is used for entering Loan or Advance related
request by employees.
► Loan/Advance Approval.
Used for Approving/ Rejecting Application related
to Loans/Advances.
► Loan/Advance Tracking.
Used for Tracking Loan or advance status of the
employees.
Insurance
► Insurance
Company.
Used for entering master data related to the
insurance Companies.
► Insurance Distribution.
Used for entering master data related to the
group and individual insurance distribution.
► Employee Insurance.
Used for entering the employee wise insurance
payment details.
Income Tax
► Income
Tax Master.
Used for entering income tax master data
slab wise.
► Income Tax sections.
Used for entering different sections of
income tax.
► Estimated Income Tax.
Used for calculating estimated income tax
on the basis of employee salary details.
Salary Generation
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Salary Details.
Used for entering salary master entering of employee on the basis of which salary will be
generated.
Monthly Allowances and Deductions.
Used for entering monthly variable allowances and deductions of every employee whose
salary will be generated.
Monthly Salary Generation.
Used for generating monthly salary of every active employee department wise.
Supplementary Salary.
Used for generating the supplementary salary of employee for unpaid days.
Full and Final.
Used for creating full and final payment of left employees.
Salary Payment.
Used for payment of the generated salary on the basis of which funds will be
transferred.
Copy Master Sheet.
Used for verification for the salary before generation.
Canteen Coupon system
► Canteen
bills
Used for creating canteen bills for deduction of
canteen coupon consumed value for employees
salary.
Training
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Training Requisition.
Used for entering employee training requests of
departments.
Requisition Approval.
Used for approving/ rejecting training requisition.
Training Schedule.
Used for scheduling approved training requisitions.
Training Register.
Used for recording training activities of employees.
Induction training.
Used for creating induction training schedule.
Vehicle Requisition
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Vehicle Requisition.
Used for creating request of company
vehicle requisition by employee.
Vehicle Requisition approval.
Used for approving or rejecting vehicle
requisition request.
Vehicle Gate Pass.
Used for generating approved vehicle
requisition gate pass.
Appraisal
HR Appraisal Request.
Used for generating HR Appraisal request to different
departments in a company.
► Performance Appraisal.
Used for entering data related to the performance appraisal of
employees by department HOD’s.
► Self Appraisal.
Used for entering data related to self appraisal given by
employees.
► HR Appraisal Approval.
Used for approving or rejecting the Appraisal requisition by HR.
►
Miscellaneous
► Court
Case Register.
Used for recording details related to court
cases entries of the employees.
Gate Pass
► Gate
Pass.
Used for creating employee gate pass.
► Gate Pass Approval.
Used for approving or rejecting employee gate
pass.
► Gate Pass Out.
Used for entering data related to employee out
in gate pass.
► Gate Pass In.
Used for entering data related to employee
gate entry in gate pass.
REPORTS -Employee Information
Birth /Anniversary
► Joining/Relieving
► Joining Letter
► Joining Register Department Wise
► Domiciles Wise Checklist of Employees
► Employee Retirement Detail
► Court Case Report
► Employee Information
► Employee Detail Grade Wise
► Employee Detail (Qualification Wise)
► FORM ER-I
► FORM ER-II
►
REPORTS - Attendance
► Attendance Register Employee Wise.
► Attendance Register Monthly.
► Attendance Register Under Rule 26.
► Daily Absenteeism Report.
► Overtime Register Daily
► Overtime Register(Monthly)
► Overtime Register Payment.
► Overtime Department Wise
► Total Man days
► Absenteeism Employee Wise
REPORTS – Leaves
► Leave
Transaction Details
► Leave Request Detail
► Leaves Register
► National Holidays/Leave Register
► Leave Ledger.
► Maternity Leave(L,K,M).
► Leave Book.
REPORTS - SALARY
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Pay Slip
Department Wise Total Salary
Master Sheet
Copy Master Sheet
Salary Sheet
Earning Summary
Deduction Summary
Loan Tracking
Employee Insurance Detail
Bank Statement
Bank Wise Transfer Of Fund
Bonus Sheet (Yearly)
Group Gratuity
Increment Details
EDLI Report
CTC
Full and Final
Payment of Wages Return -IV
Minimum Wages Act
REPORTS - REMBURSMENT
► Tour
Claims
► Local Claims
► Local Conveyance
► Reimbursement Mediclaim and
Accidental Policy
► Accidents Details
► Leave Travel Allowance
REPORTS - PF
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EPF Statement
Combined EPF Challan
FORM 3A
FORM 6A
FORM 12A
FORM 9
FORM 5
FORM 10
Challan Form 6
FORM 2
FORM F
FORM D
REPORTS - ESI
► E.S.I
Statement Monthly
► E.S.I Challan
► E.S.I Ledger
► E.S.I Declaration
► E.S.I Return Declaration
► ESI Form 5
REPORTS - INCOME TAX
► Estimated
Tax Assessment.
► Form 12BA.
► Form 16.
► FORM 34A.
REPORTS - RECURIMENT
► Requisition
Slip
► Requisition Register
► Requisition Advertisement
► Applicant's Information
► Requisition Status
► Applicant's Screening
REPORTS - APPRAISAL
► Self
Appraisal
► Performance Appraisal
► Skill Set Cat/Sub Cat
► Employee Appraisal Detail
► Employee Annual Report
► Annual Confidential Review
REPORTS - TRAINING
► Training
Requisition
► Training Requisition Approval
► Training Requisition Details
► Training Schedule
► Training Register
► Induction Training Report
THANK YOU
Access Infotech Pvt. Ltd.
SCO 64-65, 4th Floor, Sector 34-A, Chandigarh
Phone: 0172-5002677, 5025577 TeleFax: 0172-2622571
E-mail - [email protected]
www.accessinfotechindia.com