Transcript Slide 1

Support to the Establishment of Single Window
for Export, Import and Transit Procedures in the
Republic of Tajikistan
Project Steering Committee
Meeting No. 4
11th June 2013
Intrasoft International
Presentation
Project Steering Committee Meeting No. 4
(11 June 2013)
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Project Objectives
• The improvement of the business climate in Tajikistan.
• The trade facilitation through the establishment of a Single
Window for export, import and transit procedures.
• Optimization and reduction of the time and costs involved in
import, export, and transit transactions, based on
international standards, recommendations, and good
practices.
• Achieve greater efficiency and transparency in the
management of foreign trade operations , improve
interoperability between the participating government
agencies.
Project Steering Committee Meeting No. 4
(11 June 2013)
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Overall Expected Project Results
1. SWIS Development and Testing
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Project Management Plan (PQP, project plan)
Detailed specification (SRS,DTD ,IRD)
System software.
Documentation (User manuals, training plan etc.)
Business Process Analysis and Optimisation
2. SWIS Pilot Implementation
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At SUE SW office and two SW agencies (Chamber of commerce , Pharmaceutical)
Including the same two SW agencies in two regional centres (Khujand and Kurgan Tube)
3. Replication of SWIS
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Roll out to all planned regional centres
All involved SW agencies at all those regional centres
4. Warranty and Support Services
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Support, training and correction of faults and bugs in the SWIS
6 months after system goes live
Project Steering Committee Meeting No. 4
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Project Phases
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Inception
Elaboration
Construction
Transition
– Pilot
– Installation
– Replication
– Warranty
12 Jun 12
16 July 12
2 Jan 13
15Aug 13
15 Aug 13
10 Sep 13
16 Oct 13
23 Dec 13
Project Steering Committee Meeting No. 4
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11 July 12
9 Jan 13
1 Aug 13
11 Apr 14
15 Oct 13
15 Oct 13
20 Dec 13
11 Apr 14
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Progress to date
• Inception Phase – completed
• Elaboration (Design) Phase – completed
• Construction Phase – development at an
advanced stage
• Business Process Analysis – completed
• ICT equipment tender evaluated
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Activities since Meeting #3
• Approved six month “Interim Report No. 1” circulated to SC
members
• Next Interim Report (No. 2) to 11th June currently in draft
• Business Process Analysis and Optimisation work completed
at 3 agencies and report submitted to EU Delegation
• SLA Resolution and SLA Template completed (English and
Russian) and submission to MEDT next week (Tajik version)
• Project website “live”
• Press release ready for after this meeting
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Activities since Meeting #3 (cont.)
• Advanced discussions in defining/formalizing interfaces with
the Treasury and Commercial bank
• Pilot server-side infrastructure operational in Athens
• Live demonstration of SWIS software made available to
selected users for evaluation and feedback purposes (system
access and credentials are currently being distributed)
• ICT tender responses received and evaluations completed
• Athens visit for SUE SW staff and Mr. Roziev now organised
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Service Level Agreement (SLA)
• SLA Resolution being finalised
• SLA template being finalised
• Many meetings with the Project Team, Mr. Roziev, EU
Delegation’s Technical Assistance, GIZ’s TA to the SUE SW
• Tajik version being drafted now
• Submission to MEDT next week for circulation to the
Coordination Committee
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Documentation Deliverables Update
1. Service Desk and Fallback Procedures (Submitted)
2. Acceptance Testing Plan (Submitted)
3. Development of Training Strategy, Methodology and
Environment (Submitted)
4. Pilot Implementation Plan (Submitted)
5. Maintenance and Support Implementation Plan (Submitted)
6. System Replication (Submitted)
7. Acceptance Tests (ATS) was re-submitted for acceptance
8. Training Plan (Submitted)
Project Steering Committee Meeting No. 4
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The Construction Phase
• Development of the SWIS Application Software
– Core System Development
– System User Interface development
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UAIS
Business Registration System (Tax Committee)
Commercial bank and Treasury
GIZ (SIMBASE)
• Documentation of SWIS application software and all
delivery activities
• Business Process Optimisation activities
Project Steering Committee Meeting No. 4
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Construction Phase Documentation
Deliverables Due
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Installation Procedures (IPR)
Training Material
User Manual (UMN)
Administrator Manual (AMN)
External Interfaces
Tues 25/6/13
Fri 26/7/13
Mon 29/7/13
Mon 29/7/13
Tue 30/7/13
Project Steering Committee Meeting No. 4
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Construction Phase
(151 Days)
2 January 2012 - 1 August 2013
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Development
Test SWIS (FAT)
Package/Deliver
Documentation
• BPA/BPO
7 Jan 13
18 Jun 13
30 Jul 13
2 Jan 12
22 June 13
25 Jul 13
31 Jul 13
1 Aug 13
4 Feb 13
10 Jun 13
Project Steering Committee Meeting No.4
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The Development Activities
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Application software development
Factory Acceptance Tests and deliver report
Produce test data
Deliver deployable package
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The Development Activities (Cont.)
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Progress Infrastructure
User Interface Prototype
Database Design
Workflow
Web applications
(with User Interface)
• Service Implementation
• Integration
Project Steering Committee Meeting No. 4
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(Completed)
(Completed)
(Completed)
(Completed)
(In progress)
(In progress)
(In progress)
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The Development Activities (Cont.)
• Integration with Bank/Treasury
– Initial discussions about the technical solution.
– Technical proposal was submitted in March.
– There is an agreement in the basic issues
– Some minor details still under dicsussion
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The Development Activities (Cont.)
• Integration with GIZ/SIMBASE system
– Initial discussions about the technical solution.
– Technical proposal was submitted in March.
– There is no progress, we received no written reply
to our technical proposal .
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Business Process Analysis and
Optimization
SW Agencies selected for BPA and BPO
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State Assay Supervision
Service of the State Supervision of
Pharmaceutical Activities
Service of the State Sanitary and
Epidemiological Supervision
BPA and BPO reports submitted to EU
Delegation for review
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General BPA Findings
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Payment varies from in advance to multi-step
Redundant procedures identified
Use of multiple registers – duplication of same data
No provision for e-submission in internal regulations
Non-alignment of regulations with Permits Law and no
clear clarification of procedures in internal regulations
• Workflow paperwork is excessive
• 100% testing of all shipments is the norm (no risk
management)
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General BPO Recomendations
• Simplification of procedures
• Reduction in paper documents
• Use of automation to minimise paperwork (e.g. SimBase) and
integrate with SWIS
• Allow electronic submission of all documents
• Implement the principles of the Single Window
• Implement one single new regulation to govern the
certification/permit procedures
• Adopt proposal on classificators to standardise, improve
transparency and remove uncertainty
• Eliminate all cash payments and move payment to the end of
the process
• Introduce sampling techniques for lab testing with clear and
understandable rules
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SWIS Classifiers preparation
• A set of classifiers for SW Agencies and related Permit
Documents (Certificates) was prepared by the third
working group.
• 15 SWIS classifiers were already officially approved by
Coordination Committee decision in May 2013 (including
set of classifiers used internally by Custom Service and
collected from UAIS Web site);
• Some more classifiers will be added for Custom
declaration support and will be based on UAIS classifiers
and code lists (data was already requested from Custom
Service as an UAIS database dump);
• Agency’s classifier was agreed with all Agencies in June
2013 and will be presented for approval at the next
Project Steering Committee Meeting No. 4
Coordination Committee;
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(11 June 2013)
Assistance in the legal definition for Agencies
responsibility per TNVED subsets
• Assistance to Government to create clear end-to-end
regulation in relationship between TNVED – Permit
Documents/Certificates – Agency/Agency Branch;
• Proposal to harmonise government Regulation N-310 and internal
Agencies regulations was raised and supported by Coordination
Committee;
• Related working material/proposal based on Custom Union
approach was prepared and distributed between Agencies in
February and June (regulation, government registers, TNVED
tables per each Agency and so on);
• Working group (WG) led by SUE SW was established by
Coordination Committee decision in May 2013 and has already
started to work.
• First WG meeting took place, agreed main points about TNVED,
WG agenda and the schedule
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Working group tasks (Agency’s TNVED)
• Define TNVED subset for each Agency based on existing
regulation R-310 (Tajikstandard agreed for the draft preparation);
• Each Agency has to prepare own TNVED based lists of goods
not covered by R-310 for future discussion;
• Prepare concrete proposals about TNVED for Coordination
Committee approval;
• Results can be used by SW and also by government in a future
improvement to reduce number of obligatory goods for control.
Open issues:
• problems with “cultural value” definition based on TNVED codes
for Ministry of Culture;
• future clarification of relationship between TNVED codes and
branded goods in government registers (pharmaceutics and
others).
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The Transition Phase
• Installation of Pilot Environment Infrastructure
(Hardware, software and training preparation)
• Pilot Implementation
(Training, testing, rectification, site acceptance tests,
final SLA with each SW agency)
• Supervision of all equipment installation
activities
• Replication of the SWIS across all sites
• Warranty period
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The Pilot Activities
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Preparations (users, logistics etc)
VPN Communications arrangements.
Installation of Pilot Environment Infrastructure.
Supervision of all equipment installation
activities.
• Deployment of SWIS.
• Testing at Pilot sites.
• Running SWIS in parallel with existing manual
procedures.
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Main Issues Regarding Pilot
1. Equipment
1. Server side equipment In Athens.
2. Communications infrastructure.
3. Hardware for Pilot SW agencies.
2. Digital signature not included in
Pilot
3. Integration with Commercial Bank
and Treasury not included
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The Supervision Activities
• Supervised supply and
installation of Central Servers
Mon 09/09/13
Fri 04/10/13
• Supervised supply and installation
of workstations and network equipment
Mon 09/09/13
Fri 04/10/13
• Full load testing. Acceptance
and commissioning
Mon 07/10/13
Fri 11/10/13
• Infrastructure Installation Report
Mon 14/10/13
Tue 15/10/13
Project Steering Committee Meeting No. 4
(11 March 2013)
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Potential Extensions of the
Project
• Full integration of the SW system software
with one or more agency’s processes.
– Pharmaceutical Agency
• Additional SW certification member (Cotton)
• We are examining integration with SimBase or
we may add an additional agency for the
above integration
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Open Issues and Risks
1. SW – UAIS Integration.
2. BRIS Integration.
3. Integration with GIZ/SimBase system
-------1. Single payment foreseen in SRS is not
yet accepted by all agencies
2. Use of Electronic Digital Signatures.
3. Need for further elaboration of some
functional specifications
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Open Issues and Risks(SC.01)
1. SW – UAIS Integration.
2. Payments (SW Agencies , Customs).
3. BRIS Integration.
--------------------1. SW Agencies processing details.
2. User Registration.
-----------1. Electronic Documents.
2. Electronic Signatures.
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Summary
• ICT tender evaluated – contract by start July
• Service Level Agreement Resolution and SLA
template being finalised
• Construction Phase is well advanced
• Basic ICT Training commenced and ongoing
assessment of Training Needs at SW agencies
in progress
• Pilot Implementation preparation continues
• SWIS training plan implementation in progress
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Demonstration of SWIS
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Thank you for you attention
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