Transcript FAMIS TRAINING 1 - Santa Cruz County, California

FAMIS TRAINING 1
BASIC TRAINING AND
ORGANIZATION INQUIRIES
Prepared by Auditor-Controller
Nov 2005
A LOOK AT FAMIS 4.2 AND
ORGANIZATION INQUIRIES







How to log on to FAMIS
How to view organization or
department structure
How to view character
information
How to see line items by
subobject
How to view transaction
detail
How to view specific
documents
How to log out of FAMIS
This is the first screen you see after double-clicking on the County Mainframe icon.
At the login screen, type “tubes” and press enter.
MSG10 VM/ESA
SA(04)
SANTA CRUZ COUNTY NETWORK
PRODUCTION CPU
ENTER THE APPLICATION ID THAT YOU WISH TO USE
FROM THE FOLLOWING LIST:
TUBES
tubes
SESSION MANAGER
Type your 6 digit user ID then tab and enter your 4 digit password (press enter)

11:19:46 Term
R62G3171
SSSSSSSSSSSSSSSSS
SSSSSSSSSSSSSSSSSSS
SSSSSSSSSSSSSSSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSS
SSSSSSSSSSSSSSSSSSSSS
SSSSSSSSSSSSSSSSSSS
SSSSSSSSSSSSSSSSS
SNADYNAM TUBES
TUBES 3.500C
-------------------¦
¦
¦
Signon
¦
¦
¦
¦
Screen
¦
¦
¦
--------------------
Santa Cruz County Computer Network
User Id:
Options:
aud033
Password:
xxxx
At this screen, locate a line that says FAMIS. PF2, PF3, and PF10 are FAMIS sessions.
Any of these 3 Function keys will get you into FAMIS.
11:46:14
Term
R62G3171
SNADYNAM
TUBES
Userid
AUD033
11/21/05
USER AUD033 signed on at LU R62G3171
Santa Cruz County Computer Network
--
TUBES Session Table
--
Call
Key
Status
Application Description
PF1
Avail
Information Center
PF2
Avail
9 FAMIS/Payroll-Pers/Purch
PF3
Avail
9 FAMIS/Payroll-Pers/Purch
PF4
Avail
2 Tax Roll Processing
PF5
Avail
2 Planning Main Menu
PF6
Avail
Test CICS 3
PF7
Avail
7 EZ/IQ & pcMainframe
PF8
Avail
TestJ Tiburon CICS
PF9
Avail
2 Land Use
PF10
Avail
9 FAMIS/Payroll-Pers/Purch
PF11
Unavail
TestJ Y2K CICS--Year 2000
Pass character: \
Scroll up: PF19
Menu/suspend:
\PF11
Scroll dn: PF20
Session jump:
\PF12
Print Key: PA1
TUBES command:
Printer:
P26
At the blank screen, type “menu” and press enter.
Congratulations! You are at the Main System Menu. Press F1 to continue.
FAMLMAIN V4.2
M A I N
S Y S T E M
M E N U
P R O D U C T I O N
COPYRIGHT 1998 KPMG PEAT MARWICK
USE THE FUNCTION KEYS TO SELECT AN OPTION:
(1)
(5)
(7)
(9)
(CL)
-
FAMIS PRODUCTION
BPREP PRODUCTION .
.
SYSTEMWIDE PRODUCTION
FAACS PRODUCTION
EXIT
.
.
*NO ACCESS
Press Enter to Continue.
************ ************ **
** ************ ************
************ ************ ***
*** ************ ************
***
***
*** ****
****
***
***
***
***
*** *** *** ****
***
***
************ ************ *** ** ***
***
************
************ ************ *** ** ***
***
************
***
***
*** ***
***
***
***
***
***
*** ***
***
***
***
***
***
*** ***
*** ************ ************
**
***
*** ***
*** ************ ************
*****
*******
***
***
***
***
***
***
**************
***************
***
***
......
***
......
***
......
PLEASE PRESS
E N T E R
*****
*********
****
****
****
****
****
****
****
****
**************
**************
TO CONTINUE
This is the Main Menu. Your menu may look different depending on your security
and access levels.
You can use your function keys to select an option, or link directly to a screen by
using the “Link to:” feature.
FAML0000 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
LINK TO:
MAIN MENU
NEW
COPYRIGHT 1994 - 1999 KPMG LLP
USE THE FUNCTION KEYS TO SELECT AN OPTION:
(2)
(3)
(4)
(5)
(8)
(9)
(CL)
-
TABLE MAINTENANCE
FINANCIAL PROCESSING
SYSTEM MANAGEMENT
FINANCIAL INQUIRY
DOCUMENT AUTHORIZATION MENU
LINK/HELP
EXIT
At the bottom of your screen you should see these buttons. Clicking on the ATTN
button takes you back to the FAMIS MAIN MENU screen. Clicking on the CLEAR
button takes you back to the previous screen. You can also press your
“Pause/Break” key on your keyboard to go back to the previous screen.
If you don’t see these buttons, press the “Esc” key on your keyboard.
Attn
Clear
E EOF
E input
PF13
PF14
PF15
PF16
PF17
PF18
PF19
PF20
PF21
PF22
PF23
PF24
Reset
SysRq
The F9 function key is used in several ways. If you know the screen number of the
particular screen you want, enter the number after the LINK TO: and press F9.
You can also press F9 at any time to reach a listing of screens and programs shown
below. Select a screen title and then press F2.
FAML3050 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
DIRECT ACCESS PROGRAM SELECTION
ACTIVE
TABLES
FUND TYPES
FUNDS
SUBFUNDS
FUNCTIONS
PROGRAMS
ORGANIZATION
PROJECTS
GRANTS
USER CODES
INDEX CODE
G/L ACCOUNTS
SUBSIDIARY ACCT
TREASURER ACCTS
CHARACTER
OBJECT
SUBOBJECT
VENDOR HEADER
F2-SELECT
VENDOR DETAIL
VENDOR ALPHA
TRANS CODES
RECURRING TRANS
MISC. TABLES
INTEREST DIST
INQUIRIES
ACCT SUMMARY
ALLOT CNTL INQ
APPROP INQUIRY
CASH CNTL INQ
PROJ CNTL INQ
GRANT CNTL INQ
ORG SUMMARY
GRANT SUMMARY
PROJECT SUMMARY
USER CODE SUMMA
ACCT DETAIL
INVOICE HISTORY
SUBSIDIARY INQ
TRANS DETAIL
VENDOR ALPHA
VENDOR SUMMARY
DOC SUMMARY
FUND SUMM INQUI
BANK ACT/CONTRL
OUT CHKS/VENDOR
DOC SUMM BY VEN
TRIAL BAL INQ
DOC SUMM BY SUB
FIN PROCESSING
SYSTEM MGT
SYSTEM PARAM
NOMENCLATURE
BALANCE TYPES
CONTROL TYPES
11/23/2005
2:52 PM
SYS MISC TABLES
SYSTEM MESSAGES
NEXT DOC NUMBER
HELP
DOCUMENT TYPES
PROGRAM ID
USER SECURITY
PGM SECURITY
DOC SECURITY
DOC GAP INQUIRY
TRAN BLOCK MENU
SCREENS
FAMIS 4.2 INQUIRY SCREEN NUMBERS
4-6-99
Screen #
Screen Title
Departmental Screens:
6810
6450
6350
6500
6250
6830
6700
Organization Selection
Organization Summary
Index/Account Summary
Index/Account Detail
Appropriation Control
User Code Selection
User Code Summary
Encumbrance Screens:
6860
6050
6051
6052
6060
Document Selection
Document Summary
Document
Document Detail
Encumb by Index
Vendor Screens:
6150
6160
6161
5450
5460
5461
6040
Vendor Alpha
Vendor Summary
Vendor Detail
Alpha Search
Vendor Header
Vendor Detail
Doc.Sum. by Vendor
Misc.Screens:
6510
6480
6490
5400
Invoice History
Bank Activity (Outstanding checks)
Outstanding Checks by Vendor
Transaction Codes
Fund Screens:
6400
6750
6820
Trial Balance
Fund Type Summary
Subsidiary Selection
At the Link To: line, type “6810” and press F9.
HINT: To start typing in the correct position, click your cursor next to the colon after “LINK TO” and
hit the tab key, or press your “home” key. Then type “6810” and press F9.
FAML0000 V4.2
LINK TO:
COUNTY OF SANTA CRUZ - PRODUCTION
MAIN MENU
6810
NEW
COPYRIGHT 1994 - 1999 KPMG LLP
USE THE FUNCTION KEYS TO SELECT AN OPTION:
(2)
(3)
(4)
(5)
(8)
(9)
(CL)
-
TABLE MAINTENANCE
FINANCIAL PROCESSING
SYSTEM MANAGEMENT
FINANCIAL INQUIRY
DOCUMENT AUTHORIZATION MENU
LINK/HELP
EXIT
Screen 6810 is the Organization Selection screen. You can view information about
your organization (department) starting at this screen.
Tab over to Organization and type “06” and Enter.
FAML6810 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
LINK TO:
ORGANIZATION SELECTION
2:23 PM
ACTIVE
ORGANIZATION
:
FDTP / FUND / SUBFND :
PROJ
:
PJDTL :
GRANT :
GR DTL :
USERCD :
FUNC
:
PGM
:
SUBOBJ :
APPN CTL TYPE:
ALLT CTL TYPE:
CASH CTL TYPE:
------------------------------------------------------------------------------S INDEX
--------------DESCRIPTION---------------
F1-HELP
F2-SELECT
F3-ORG SUMM F4-ACCT SUMM F5-ALLOT CTL F6-APPR CTL
F7-PRIOR PG F8-NEXT PG
F9-LINK
F11-INDEX TBL
OR01 - ORGANIZATION OR FUND MUST BE ENTERED
Here is the organization structure for the Agricultural Extension Services.
It has only one index code.
Place your cursor on the Index Code 106000 and press F3 for the organization
summary.
FAML6810 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
LINK TO:
ORGANIZATION SELECTION
2:35 PM
ACTIVE
ORGANIZATION
: 06
AGRICULTURAL EXTENSION SERVICES
FDTP / FUND / SUBFND :
PROJ
:
PJDTL :
GRANT :
GR DTL :
USERCD :
FUNC
:
PGM
:
SUBOBJ :
APPN CTL TYPE:
ALLT CTL TYPE:
CASH CTL TYPE:
------------------------------------------------------------------------------S INDEX
--------------DESCRIPTION--------------106000
AG EXTENSION SERVICES
F1-HELP
F7-PRIOR PG
F2-SELECT
F8-NEXT PG
F3-ORG SUMM
F9-LINK
F4-ACCT SUMM F5-ALLOT CTL F6-APPR CTL
F11-INDEX TBL
Screen 6450 is the Organization Summary Inquiry screen. It provides details on an
organization’s revenue and expenditures by character as well as Budgets and
Actuals.
Character is a grouping of revenue or expenditure accounts. As an example, “Taxes”
is Character 01 under Revenues.
FAML6450 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
LINK TO:
ORGANIZATION SUMMARY INQUIRY
2:59 PM
ACTIVE
BALANCE (Y,M,Q,A) : Y
FUNDING PERIOD :
CURRENCY CODE :
FISCAL MO/YEAR
: 05 2006 NOV 2005
INDEX
: 106000
AG EXTENSION SERVICES
ORGANIZATION
:
CHAR
/ OBJECT
: X
FDTP FUND SFND
:
PROJECT PROJ DTL :
GRANT
GRANT DTL :
USER CODE
:
------------------------------------------------------------------------------S CHAR
DESCRIPTION
BUDGET
ACTUAL
ENCUMBERED
BALANCE
30
SALARIES AND EMPLO
135,210
46,505
88,705
40
SERVICES AND SUPPL
32,921
9,698
1,501
21,722
EXPENDITURE TOTAL
168,131
56,204
1,501
110,427
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
G014 - RECORD FOUND
F4-PRIOR
F9-LINK
F5-NEXT
If you delete the “X” beside Char/Object, line item detail by subobject is shown.
To see the next page, press F8. Use the F7 key to see the previous page.
FAML6450 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
LINK TO:
ORGANIZATION SUMMARY INQUIRY
3:11 PM
ACTIVE
BALANCE (Y,M,Q,A) : Y
FUNDING PERIOD :
CURRENCY CODE :
FISCAL MO/YEAR
: 05 2006 NOV 2005
INDEX
: 106000
AG EXTENSION SERVICES
ORGANIZATION
:
CHAR
/ OBJECT
:
Delete the “X”
FDTP FUND SFND
:
PROJECT PROJ DTL :
GRANT
GRANT DTL :
USER CODE
:
------------------------------------------------------------------------------S SUBOBJ DESCRIPTION
BUDGET
ACTUAL
ENCUMBERED
BALANCE
3100
REGULAR PAY-PERMAN
91,259
30,398
60,861
3150
OASDI-SOCIAL SECUR
6,982
2,204
4,778
3155
PERS
13,467
4,536
8,931
3160
EMPLOYEE INSURANCE
21,941
7,806
14,135
3170
WORKERS COMPENSATI
1,561
1,561
3240
TELECOM SERVICES
7,097
1,937
5,160
3355
MAINT-OFFICE EQUIP
950
286
514
150
F1-HELP
F2-SELECT
F4-PRIOR
F5-NEXT
F7-PRIOR PG F8-NEXT PG
F9-LINK
G014 - RECORD FOUND
On the next page, the subobject list continues. We can see the budgeted amounts,
actual amounts expended, amounts encumbered and the balance on a Year-to Date
basis.
To see expenditures for one month, change the Balance Y to M (for month), and
press enter.
FAML6450 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
LINK TO:
ORGANIZATION SUMMARY INQUIRY
3:37 PM
ACTIVE
BALANCE (Y,M,Q,A) : Y
FUNDING PERIOD :
CURRENCY CODE :
FISCAL MO/YEAR
: 05 2006 NOV 2005
INDEX
: 106000
AG EXTENSION SERVICES
ORGANIZATION
:
CHAR
/ OBJECT
:
FDTP FUND SFND
:
PROJECT PROJ DTL :
GRANT
GRANT DTL :
USER CODE
:
------------------------------------------------------------------------------S SUBOBJ DESCRIPTION
BUDGET
ACTUAL
ENCUMBERED
BALANCE
3493
SUPPLIES
1,200
157
843
200
3545
CONSULT/MGT/PC SER
444
111
333
3575
DATA PROCESSING SE
5,376
7
5,369
3800
EQUIPMENT LEASE &
600
120
480
3975
SPECIAL MISC EXPEN
500
246
144
110
4166
MILEAGE
500
285
215
4175
SERVICE CENTER CHA
10,758
1,054
9,704
F1-HELP
F2-SELECT
F4-PRIOR
F5-NEXT
F7-PRIOR PG F8-NEXT PG
F9-LINK
G012 - NEXT PAGE DISPLAYED
You can “drill down” to more detailed information by placing the cursor on an
amount in the actual column and pressing F2.
FAML6450 V4.2
LINK TO:
COUNTY OF SANTA CRUZ - PRODUCTION
ORGANIZATION SUMMARY INQUIRY
11/21/2005
4:09 PM
BALANCE (Y,M,Q,A) : M
FUNDING PERIOD :
CURRENCY CODE :
FISCAL MO/YEAR
: 03 2006 SEPT 2005
Changed month to 03-3rd month of Fiscal Year
INDEX
: 106000
AG EXTENSION SERVICES
ORGANIZATION
:
CHAR
/ OBJECT
:
FDTP FUND SFND
:
PROJECT PROJ DTL :
GRANT
GRANT DTL :
USER CODE
:
------------------------------------------------------------------------------S SUBOBJ DESCRIPTION
BUDGET
ACTUAL
ENCUMBERED
BALANCE
3100
REGULAR PAY-PERMAN
10,328
-10,328
3150
OASDI-SOCIAL SECUR
760
-760
3155
PERS
1,540
-1,540
3160
EMPLOYEE INSURANCE
1,441
-1,441
3170
WORKERS COMPENSATI
175
175
3240
TELECOM SERVICES
1,305
-1,305
3355
MAINT-OFFICE EQUIP
143
-143
F1-HELP
F2-SELECT
F4-PRIOR
F5-NEXT
F7-PRIOR PG F8-NEXT PG
F9-LINK
G014 - RECORD FOUND
Telecom Services total of $1,305 from the previous screen is made up of the first
two items. The other two items are budget journal entries.
Put your cursor on the Document number and press F2 for journal entry detail.
FAML6500 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
LINK TO:
ACCOUNT DETAIL INQUIRY
4:14 PM
ACTIVE
FISCAL MO/YR : 03 2006 SEPT 2005
FUND PER. :
CURRENCY CODE :
INDEX
: 106000
AG EXTENSION SERVICES
SUBOBJ : 3240
TELECOM SERVICES
USERCD :
PROJ
:
PJDTL :
GRANT :
GR DTL :
G/L
:
T/C
:
CLASS :
FT/F/SF:
------------------------------------------------------------------------------S POST DATE T/C DOCUMENT
DOCUMENT REF
CHECK NO
AMOUNT
------------ D E S C R I P T I O N ----------VENDOR
09/19/2005 400 JL50804
02
627.42
JUL-05 TELEPHONE CHARGES
09/27/2005 400 JL50978
02
677.57
AUG-05 TELEPHONE CHARGES
09/29/2005 030 BF03812
25
7,097.00
2005-2006 COUNTY ISF BGSD FINAL BUDGET
09/29/2005 016 BR03358
10
-7,097.00
REV 2005-06 CNTY ISF BGSD PROP BUD
F1-HELP
F2-SELECT
F4-PRIOR
F5-NEXT
F7-PRIOR PG F8-NEXT PG
F9-LINK
G014 - RECORD FOUND
total= $1,305
Here is the detail of the Journal entry. The suffix number indicates that it is line 2 of
the Journal entry.
By pressing F4 or F5, you can scroll through the other lines of the Journal.
FAML6300 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/22/2005
LINK TO:
SUFFIX
TRANSACTION DETAIL INQUIRY
8:22 AM
ACTIVE
DOCUMENT
-- POST PERIOD -- POST DATE --------- POSTED BY --------- UNIT
JL50804
02 03 2006 SEPT 2005 09/19/2005 PURA ALISA (AUD031)
------------------------------------------------------------------------------TRANS CODE
: 400
DEBIT TO CURRENT YEAR EXPENDITURE JE-USE WITH 401 OR 40
DOCUMENT REF
:
TRANS DESC.
: JUL-05 TELEPHONE CHARGES
AMOUNT
:
627.42 DUE DATE
:
SINGLE CHECK :
VENDOR NUMBER
:
INDEX
: 106000
AG EXTENSION SERVICES
SUBOBJECT
: 3240
TELECOM SERVICES
USER CODE
:
GRANT / GR DTL :
PROJ
/ PJDTL :
START DATE
:
END DATE :
G/L
/ SUBSID :
BANK NUMBER
:
TREAS NUM
:
CURRENCY CODE
:
CONV DATE :
FOREIGN CURR AMT :
F1-HELP
F4-PRIOR
F5-NEXT
F9-LINK
To return to the previous screen, press your Clear button.
Link to Screen 6860-Document Selection and press F9.
FAML6500 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/21/2005
6860
LINK TO:
ACCOUNT DETAIL INQUIRY
4:14 PM
ACTIVE
FISCAL MO/YR : 03 2006 SEPT 2005
FUND PER. :
CURRENCY CODE :
INDEX
: 106000
AG EXTENSION SERVICES
SUBOBJ : 3240
TELECOM SERVICES
USERCD :
PROJ
:
PJDTL :
GRANT :
GR DTL :
G/L
:
T/C
:
CLASS :
FT/F/SF:
------------------------------------------------------------------------------S POST DATE T/C DOCUMENT
DOCUMENT REF
CHECK NO
AMOUNT
------------ D E S C R I P T I O N ----------VENDOR
09/19/2005 400 JL50804
02
627.42
JUL-05 TELEPHONE CHARGES
09/27/2005 400 JL50978
02
677.57
AUG-05 TELEPHONE CHARGES
09/29/2005 030 BF03812
25
7,097.00
2005-2006 COUNTY ISF BGSD FINAL BUDGET
09/29/2005 016 BR03358
10
-7,097.00
REV 2005-06 CNTY ISF BGSD PROP BUD
F1-HELP
F2-SELECT
F4-PRIOR
F5-NEXT
F7-PRIOR PG F8-NEXT PG
F9-LINK
G014 - RECORD FOUND
Screen 6860-Document Selection-lists PO’s, Contracts, and Vendor Vouchers by
Department/Organization.
Type “73” in the Organization field and clear any entries in the FDTP field. Press
Enter.
FAML6860 V4.2
LINK TO:
COUNTY OF SANTA CRUZ - PRODUCTION
DOCUMENT SELECTION
12/05/2005
10:56 AM
FISCAL MO/YEAR
: 05 2006 NOV 2005
DOCUMENT PREFIX:
OPEN/ALL: O
ORGANIZATION
: 73
TREASURER-TAX COLLECTOR
FDTP / FUND / SFND :
VENDOR NO
:
PROJ / PRDT :
G/L ACCT
:
GRNT / GRDT :
DUE DATE
:
USERCD
:
------------------------------------------------------------------------------S DOCUMENT
INDEX
SUBOBJ G/L
CHECK NO
PAY/RCPT
BALANCE
DOCUMENT REF
DUE/CK DATE LAST UPDATE
VENDOR NAME
CO53241
01 731000
3520
440
.00
10200.00
CO53241
01
09/23/2005
BLOOMBERG L.P.
PJ56350
01 731000
3355
440
.00
216.36
10/27/2005
CALTRONICS BUSINESS SYSTEMS
PJ56626
01 731000
3493
440
.00
317.46
10/05/2005
CORPORATE EXPRESS
PJ59713
01 731000
3451
440
.00
300.00
07/01/2005
CERTIFIED DOCUMENT DESTRUCTION
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
G014 - RECORD FOUND
F3-DOC INQ
F9-LINK
F4-DOC DTL
F5-VEND SUMM F6-VEND TBL
You can type PJ, CO, or VB next to Document Prefix to focus on just one type of
document.
Remember that Document Prefixes may change from Fiscal Year to Fiscal Year,
particularly Purchase Order and Voucher prefixes.
FAML6860 V4.2
LINK TO:
COUNTY OF SANTA CRUZ - PRODUCTION
DOCUMENT SELECTION
12/05/2005
10:59 AM
FISCAL MO/YEAR
: 05 2006 NOV 2005
DOCUMENT PREFIX: CO
OPEN/ALL: O
ORGANIZATION
: 73
TREASURER-TAX COLLECTOR
FDTP / FUND / SFND :
VENDOR NO
:
PROJ / PRDT :
G/L ACCT
:
GRNT / GRDT :
DUE DATE
:
USERCD
:
------------------------------------------------------------------------------S DOCUMENT
INDEX
SUBOBJ G/L
CHECK NO
PAY/RCPT
BALANCE
DOCUMENT REF
DUE/CK DATE LAST UPDATE
VENDOR NAME
CO42360
01 731000
3665
440
.00
1301.80
CO42360
01
07/30/2005
COMPLETE MAILING SERVICE
CO52360
01 731000
3665
440
.00
1524.94
CO52360
01
11/17/2005
COMPLETE MAILING SERVICE
CO53241
01 731000
3520
440
.00
10200.00
CO53241
01
09/23/2005
BLOOMBERG L.P.
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
G014 - RECORD FOUND
F3-DOC INQ
F9-LINK
F4-DOC DTL
F5-VEND SUMM F6-VEND TBL
From this screen, we can go to the Document Inquiry screen, Document Detail
screen, Vendor Summary and Vendor Address screens by using the function keys
listed at the bottom.
Put your cursor on any Document number and press F3-Doc Inq.
FAML6860 V4.2
LINK TO:
COUNTY OF SANTA CRUZ - PRODUCTION
DOCUMENT SELECTION
12/05/2005
10:59 AM
FISCAL MO/YEAR
: 05 2006 NOV 2005
DOCUMENT PREFIX: CO
OPEN/ALL: O
ORGANIZATION
: 73
TREASURER-TAX COLLECTOR
FDTP / FUND / SFND :
VENDOR NO
:
PROJ / PRDT :
G/L ACCT
:
GRNT / GRDT :
DUE DATE
:
USERCD
:
------------------------------------------------------------------------------S DOCUMENT
INDEX
SUBOBJ G/L
CHECK NO
PAY/RCPT
BALANCE
DOCUMENT REF
DUE/CK DATE LAST UPDATE
VENDOR NAME
CO42360
01 731000
3665
440
.00
1301.80
CO42360
01
07/30/2005
COMPLETE MAILING SERVICE
CO52360
01 731000
3665
440
.00
1524.94
CO52360
01
11/17/2005
COMPLETE MAILING SERVICE
CO53241
01 731000
3520
440
.00
10200.00
CO53241
01
09/23/2005
BLOOMBERG L.P.
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
G014 - RECORD FOUND
F3-DOC INQ
F9-LINK
F4-DOC DTL
F5-VEND SUMM F6-VEND TBL
This screen shows the original amount of the contract, the amount of vouchers or
liquidations made against the contract, and the remaining balance for current
months and prior year.
Put your cursor on the “Remaining Bal” amount and press F2 for details.
FAML6051 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
12/05/2005
LINK TO:
DOCUMENT INQUIRY
11:28 AM
ACTIVE
FISCAL MO/YEAR
: 05 2006
CREATE/UPDTE DT: 08/05/2005 09/23/2005
DOCUMENT
: CO53241
01
DUE DATE
:
INDX 731000
TREASURER-TAX COLLECT SINGLE CHK IND :
NOTEPAD IND:
VEND 122310
01 BLOOMBERG L.P.
TREAS NO
:
G/L 440
ENCUMBRANCES
USCD
SUBJ 3520
BANKING SERVICES
SBSD
PROJ
GRNT
PRDT
GRDT
------------------------------------------------------------------------------S
NOV 2005
DEC 2005
PRIOR YEAR
ORIGINAL AMOUNT
20,400.00
20,400.00
.00
ADJUSTMENTS
.00
.00
.00
LIQUIDATIONS
-10,200.00
-10,200.00
.00
REMAINING BAL
10,200.00
10,200.00
.00
PAYMENT/RECEIPT
.00
.00
.00
RETAINAGE
.00
.00
.00
TITLE NOT ON FI
.00
.00
.00
F1-HELP
F2-SELECT
F4-PRIOR
F9-LINK
G014 - RECORD FOUND
F5-NEXT
Here is the original contract amount and a list of vouchers charged against it.
FAML6052 V4.2
LINK TO:
COUNTY OF SANTA CRUZ - PRODUCTION
DOCUMENT DETAIL INQUIRY
12/05/2005
11:30 AM
PERIOD 05 2006 NOV 2005 POST DOC : CO53241
01
BAL TYPE : 90 REM BALNCE
------------------------------------------------------------------------------S POST DATE
PERIOD
T/C
DOCUMENT NO
TREAS NO BANK NO
DUE DATE
------------- D E S C R I P T I O N -------------- CURR
AMOUNT
08/05/2005
02 2006
110
CO53241
01
I/FINANCIAL INFORMATION & TRADING PLATFORM-05/06
20,400.00 Original Contract Amount
08/10/2005
02 2006
152
VB50460
01
08/10/2005
INV*02940775* FINANCIAL INFO SVCS/JULY-SEPT'05
-5,100.00
09/23/2005
03 2006
152
VB51344
01
09/23/2005
*03031802* QTRLY FINANCIAL INFORMATION/OCT-DEC'05
-5,100.00
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
F9-LINK
G013 - LAST PAGE DISPLAYED
2005-06 DOCUMENT PREFIX LIST































AC
AE
BD
BF
BL
BR
BT
CB
CD
CH
CO
CP
CR
CW
CX
DA
DC
DP
DT
EJ
EL
FV
FW
FX
FY
HR
ID
IH
JL
JP
JV
AC ENCUMBRANCE
ENCUMBRANCE ACCRUAL-YREND TC447
BUDGET DOC PROPOSED LOAD
BUDGET DOCUMENT
WARR REDEM-61802/EDIT 1530
PROPOSED BUDGET REVERSAL
BT BANK TRANSFER OUT
CABRILLO SCHOOLS ISSUE
YR END DOCUMENT CARRYOVER
CHANGE ORDER-PURCHASE ORDER
CONTRACT ENCUMBRANCE
CASH PO DOC PREFIX
VEN CKS-8/28/02 TO
DPW CONTRACT ENC
CASH PO – CANCELLATION
DIST ATTORNEY-BADCHECK
DEPENDENT CARE-NEW 11-98
DEPOSIT PERMIT
DEPOSIT PERMIT
ESTIMATED CHARGES
ELECTIONS
FAMILY SUPPORT
FAMILY SUPPORT
AUTOMATED FIX OF ERROR
AUTOMATED FIX-DPW
HRA 1099 INTERFACE
INTEREST DISTRIBUTION
IN HOME SUPP SERV VP
JOURNAL ENTRIES 2005-06
JURY PAYMENTS
JURY MANUAL PMTS




























LQ
NS
OC
OH
PA
PB
PG
PI
PJ
PT
PV
PW
PY
PZ
SC
SD
SP
TA
TF
TR
TX
UW
VB
VD
VE
WE
WI
WT
LIQ PRYR ENCUMB-ALLOCATION
NSF/RETURNED CHECKS
ONLINE CHECKS
OVERHEAD
PAYROLL ATTACHMENTS
PROBATION
MEMO ENC PO OLD YEAR
PO DOC PREFIX 04-05 YREND
PO DOCUMENT PREFIX 2005-06
PAYROLL TAXES
PAYROLL VOLUNT DEDUCTIONS
DPW WORK ORDER ENCUMBRANCE
PAYROLL
PAYROLL ADJUSTMENTS
COE RECON & ACCTG DETAIL
AUTOMATED STALEDATE JE’S
SUPERIOR COURT WARRANTS
TAX APPORTIONMENT
AUDITOR’S TAX REFUNDS
TRUST WARRANT VOUCHER
TAX COLLECTOR REFUNDS
UNITED WAY-FIRST 5
VOUCHER PAYABLE 2005-06
VOUCHER CANCELLATIONS
VOUCHER PAY 2005-06
WIRE ENCUMBRANCE
WELFARE ISSUES & WJ WK WL
WT WIRE TRANSFER OUT
You can print any FAMIS screen simply by pressing the Print (PRTSC) key on your
keyboard.
FAML6350 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
LINK TO:
ACCOUNT SUMMARY INQUIRY
ACTIVE
FISCAL MO/YEAR
INDEX
SUBOBJECT
: 05 2006
FUNDING PERIOD
: 181000
:
CURREN
COUNTY ADMINISTRATIVE OFFICE
: 3665
PROF & SPECIAL SERV-OTHER
PROJECT
:
PROJECT DETAIL
:
GRANT
:
GRANT DETAIL
:
USER CODE
:
-------------------------------------------------------------S
NOV
2005
ANNUAL BALANCE
ESTIMATED REVENUE
.00
.00
REVENUE
.00
.00
.00
.00
.00
659,060.00
EXPENDITURES
17,179.25
76,927.71
ENCUMBRANCES
-16,616.75
461,175.21
UNREALIZED REVENUES
ALLOTMENTS
You can also print multiple screens (2 to a page) by going to File/Print Multiple
Screens.
Click the camera button for each page you want to print, then click the printer icon
to print all the pages.
Another useful FAMIS 4.2 feature is using the F2 function key to look up a code.
If you don’t know the particular index code, subobject code, organization code, etc.,
use the F2 key at the entry point across from the title to get a list of codes.
FAML6350 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
11/23/2005
LINK TO:
ACCOUNT SUMMARY INQUIRY
4:48 PM
ACTIVE
FISCAL MO/YEAR : 05 2006
FUNDING PERIOD :
CURRENCY CODE :
INDEX
:
Click here and press F2
SUBOBJECT
:
PROJECT
:
PROJECT DETAIL :
GRANT
:
GRANT DETAIL
:
USER CODE
:
------------------------------------------------------------------------------S
NOV 2005
ANNUAL BALANCE ALL YEARS BALANCE
ESTIMATED REVENUE
REVENUE
UNREALIZED REVENUES
ALLOTMENTS
EXPENDITURES
ENCUMBRANCES
PRE-ENCUMBRANCES
REMAINING BALANCE
F1-HELP
F2-SELECT
F4-PRIOR
F5-NEXT
F9-LINK
ICT1 - ALLOTMENT/INDEX CODE REQUIRED
Here is the table lookup for Index codes.
To narrow your search, if you know the first several numbers of the Index code,
type them in at the field and then press F2.
Once you find the entry, place your cursor on the entry and press F2 to get back to
your original screen.
FAML5999 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
TABLE LOOKUP
11/28/2005
8:05 AM
S INDEX
STAT TITLE
------------------------------------------------------------------------------001235
A
72-235-100 COURTS-EMINENT DOMAIN
002100
A
21-025-100 AFFORDABLE HOUSING
002105
A
21-025-105 CO HOUSING PROGRAM (PROD)
002110
A
21-025-110 COM DEV GRANT 7&8 YEAR
002115
A
21-025-115 COM DEV GRANT 9TH YEAR
002120
A
21-025-120 COM DEV GRANT 10TH YEAR
002125
A
21-025-125 HCD STATE HOUSING ADVIS SVC
002130
A
21-025-130 COM DEV GRANT 13TH YEAR
002135
A
21-025-135 ST GRANT-SELF HELP & HOUSING
002140
A
21-025-140 HUD RENTAL REHAB
002145
A
21-025-145 ST GRANT-PRIVATE REVIT
002210
A
22-290-100 CSA #11 DEBT SPECIAL
002650
A
26-105-500 FIRE FD-PROP 172
006101
A
76-101-900 SCCECC-SC METRO RECORDS MGT
006113
A
76-114-950 FRIENDS OF WATSONVILLE ANIM
F2-SELECT
F7-PRIOR PG F8-NEXT PG
G014 - RECORD FOUND
Screen 6870 is another useful Inquiry screen. This screen provides detail
information by Index Code, Organization, Transaction Code, Vendor, Check Number,
Document Number and any number of combinations of these fields.
Type in JM58027 in the Doc No field and press Enter.
FAML6870 V4.2
LINK TO:
ACTIVE
INDEX :
SUBOBJ :
G/L
:
FDTP / FUND / SFND :
PROJ
/ PJDTL :
GRANT / GR DTL :
COUNTY OF SANTA CRUZ - PRODUCTION
DETAIL TRANSACTION SELECTION
FISCAL MO/YR : 09 2007
03/12/2007
11:13 AM
MAR
2007
ORG
:
SUBSID :
T/C :
VENDOR :
CHECK NO:
USER CODE
:
DOC NO : JM58027
------------------------------------------------------------------------------S POST DATE
T/C
DOCUMENT
DOCUMENT REF
CHECK NO
AMOUNT
DESCRIPTION
VENDOR NAME
F1-HELP
F7-PRIOR PG
F2-SELECT
F8-NEXT PG
F9-LINK
By typing in any document number, you can see the details of the document. This
includes contract numbers, voucher numbers, journal numbers, purchase order
numbers and other miscellaneous document numbers.
FAML6870 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
03/12/2007
LINK TO:
DETAIL TRANSACTION SELECTION
11:30 AM
ACTIVE
INDEX :
FISCAL MO/YR : 07 2007 JAN 2007
SUBOBJ :
ORG
:
G/L
:
SUBSID :
FDTP / FUND / SFND :
T/C :
PROJ
/ PJDTL :
VENDOR :
GRANT / GR DTL :
CHECK NO:
USER CODE
:
DOC NO : JM58027
------------------------------------------------------------------------------S POST DATE
T/C
DOCUMENT
DOCUMENT REF
CHECK NO
AMOUNT
DESCRIPTION
VENDOR NAME
01/17/2007 400 JM58027
01 JM58027
01
12,598.50
PROGRAMMING 2006-DECEMBER
01/17/2007 400 JM58027
02 JM58027
02
21,744.90
PROGRAMMING 2006-DECEMBER
01/17/2007 400 JM58027
03 JM58027
03
4,517.70
PROGRAMMING 2006-DECEMBER
01/17/2007 400 JM58027
04 JM58027
04
1,598.40
PROGRAMMING 2006-DECEMBER
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
F9-LINK
You can also review the status of a check written, when it cleared the bank, stale
date, and other information. By typing in the check number at the Check No. field,
you can view the check history file.
FAML6870 V4.2
LINK TO:
INDEX
SUBOBJ
G/L
FDTP /
PROJ
:
:
:
FUND / SFND :
/ PJDTL :
COUNTY OF SANTA CRUZ - PRODUCTION
DETAIL TRANSACTION SELECTION
03/12/2007
11:43 AM
FISCAL MO/YR : 11 2001
MAY
2001
ORG
:
SUBSID :
T/C
VENDOR
:
:
GRANT / GR DTL :
CHECK NO: 00475414
USER CODE
:
DOC NO :
------------------------------------------------------------------------------S POST DATE
T/C
DOCUMENT
DOCUMENT REF
CHECK NO
AMOUNT
DESCRIPTION
VENDOR NAME
01/03/2007 265 CR21860
13 VE23735
01 00475414
6.57
*234339* 12/20/06 9/30/06-12/30/06
MONTEREY BAY OFFICE PROD
01/03/2007 265 CR21863
20 VE71996
01 00475414
565.29
*232952*
MONTEREY BAY OFFICE PROD
01/03/2007 265 CR21863
21 VE71997
01 00475414
289.61
*232725*
MONTEREY BAY OFFICE PROD
01/09/2007 370 BL46937
02
00475414
1,116.07
BANK PAID
F1-HELP
F2-SELECT
F7-PRIOR PG F8-NEXT PG
F9-LINK
Another important screen is the Appropriation Control Inquiry Screen. Press the
Home key, type 6250 in the Link To: field and press F9.
Type in an Index Code and Subobject and press Enter.
FAML6250 V4.2
LINK TO:
F1-HELP
COUNTY OF SANTA CRUZ - PRODUCTION
APPROPRIATION CONTROL INQUIRY
FISCAL MO/YEAR
INDEX
SUBOBJECT
: 09 2007 MAR
: 122100
: 3565
CHARACTER
OBJECT
FUNDING PERIOD
USER CODE
PROJECT
PROJECT DETAIL
GRANT
GRANT DETAIL
:
:
:
:
:
:
:
:
F2-SELECT
2007
F5-NEXT
F9-LINK
03/12/2007
12:04 PM
This screen shows the amount of appropriations available to spend or encumber for
a particular index and subobject. FAMIS has built in controls that will not allow a
payment or encumbrance to go through if it goes over the allowed appropriation.
The number to look at is the last number in the Balance column. When preparing
check or wire transfer requests or new encumbrances, it is important to view this
screen for adequate appropriations.
FAML6260 V4.2
COUNTY OF SANTA CRUZ - PRODUCTION
03/12/2007
LINK TO:
APPROPRIATION CONTROL DETAIL INQUIRY
12:07 PM
ACTIVE
FISCAL PD : 09 2007 CONTROL TYPE : 06 FDTP/FUND/SFND/DEPT/FUNC/PROG/CHAR
FDTP 10
GENERAL FUND
FUND 110
GENERAL FUND
SFND 001
NOT SUBFUND RELATED
CHAR 40
SERVICES AND SUPPLIES
DEPT 12
AUDITOR CONTROLLER
FNT1 0001
GENERAL GOVERNMENT
PRGM 00010002
FINANCE
S
MAR
2007
.00
.00
.00
.00
.00
.00
509.66
33.41
ORIGINAL APPROPRIATIO
REVISIONS TO BUDGET
REVISED BUDGET
CARRYFORWARDS
TOTAL APPROPRIATION
ALLOTTED AMOUNT
EXPENDITURES
ENCUMBRANCES
PRE-ENCUMBRANCES
F1-HELP
F2-SELECT
.00
F4-PRIOR
F9-LINK
G014 - RECORD FOUND
TOTAL
248,498.00
.00
248,498.00
.00
248,498.00
248,498.00
153,470.04
32,522.59
.00
F5-NEXT
BALANCE
95,027.96
62,505.37
62,505.37
To log out of FAMIS, click on the “ATTN” key at the bottom of your screen.
At the TUBES command: type either “logoff”, “log”, “quit”, or “qq”.
Never turn your terminal off or close your window without logging off first.
09:41:22
Term R62G2180
SNADYNAM
TUBES
Userid
Escaped from session 10
Santa Cruz County Computer Network
-- TUBES Session Table -Call
Key
Status
Application Description
PF1
PF2
PF3
PF4
PF5
PF6
PF7
PF8
PF9
PF10
PF11
Avail
Avail
Avail
Avail
Avail
Avail
Avail
Avail
Avail
Active
Unavail
Information Center
9 FAMIS/Payroll-Pers/Purch
9 FAMIS/Payroll-Pers/Purch
2 Tax Roll Processing
2 Planning Main Menu
Test CICS 3
7 EZ/IQ & pcMainframe
TestJ Tiburon CICS
2 Land Use
9 FAMIS/Payroll-Pers/Purch
TestJ Y2K CICS--Year 2000
Pass character: \
Menu/suspend:
\PF11
Session jump:
\PF12
qq
TUBES command:
AUD033
11/22/05
Scroll up:
Scroll dn:
Print Key:
Printer:
PF19
PF20
PA1
P26
LOCKING TUBES AND TERMINALS
For security reasons, you should lock your terminal when away from your desk
for an extended period.
To lock your terminal, press CTRL, ALT, DELETE and select “Lock Computer”.
To lock Mainframe access, press the “ATTN” key and at the TUBES command,
type DIS (for disconnect). When you return, you will have to log back in, but
any sessions that you had opened are still open and waiting for you.