Transcript Commodity and Non-Commodity Food Items - Super

Processed USDA
Foods Products and
Commercial Equivalents
RFP 201415-0401-1
Welcome to the Bidder’s Webinar
April 14, 2015
11:00AM
1
Welcome
“Listen only” mode
 Registration for the webinar and log-on is
proof of attendance
 Enter questions on the right side of your
screen

◦ Will open in about 10 minutes
Question and Answers at end of webinar
 Q & A posted on Super Co-Op website

◦ Friday, April 17 as “Addendum A”
2
Important Dates

Bidders Conference Webinar
◦ April 14, 2015
◦ 11:00 AM

Addendum A
◦ Bidders Conference Q & A
◦ Post on website Friday, April 17, 2015

Responses due @ Santa Clarita, CA
◦ April 29, 2015
◦ 1:00 PM PT
3
RFP 201415-0401-1
Processed USDA Foods &
Commercial Equivalents
RFP document
 Information Submission Worksheet
 Addendum A
 Available at www.super-coop.org

4
RFP 201415-0401-1

Pricing for
2015-16
School Year
5
Request for Proposal
Signature Page
Page 4
6
Bidders Checklist
Two Pages
Pages 5-6
 First
box:
name of
company
representative
attending this
webinar
7
Bidders Checklist
Two Pages
Pages 5-6
 All
items
listed are
checked &
initialed
8
Bidders Checklist
Two Pages
Pages 5-6
 Return
completed
hard copy
with
initials
9
Instructions and Conditions
Pages 7-9
Read carefully
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Instructions and Conditions
Pages 7-9
All documents must be submitted in ink or
typewritten
 Original signatures required
 No erasures, cross out mistakes and initial
 Pricing for 2015-16 school year

◦ FOB approved distributor or member district
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Instructions and Conditions
Pages 7-9

Paragraph 8: USDA Foods End Product
Sales Reports and Sales Verification
◦ Must be submitted daily
◦ Electronic submission
◦ Third party okay, approved format

Questionnaire response (page 18)
◦ Company owned website
◦ Third party clearinghouse

Vendor fully responsible
◦ For cost and transmissions
12
Special Conditions
Pages 10-11
 Read
carefully
13
Provisioning Contract
Pages 12-16
14
Provisioning Contract
Signature Page
Page 16
 Return
completed
hard copy with
original signature
15
Questionnaire
Pages 17-18
 Respond
to all
questions as
requested
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Questionnaire
Pages 17-18
 Return
completed
hard copy with
original
signature
 List any value
added services
or special
considerations
on Lines 11 &
12.
17
Certification Regarding
Debarment,
Suspension,
Ineligibility
Page 19
 Return
completed
hard copy
with original
signature
18
Certification Regarding Lobbying
Page 20
 Return
completed
hard copy
with original
signature
19
Disclosure of Lobbying Activities
Page 21
 Return
completed
hard copy
with original
signature
20
Noncollusion Affidavit
Page 23
 Return
completed
hard copy
with original
signature
 Notarization
NOT required.
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Attachment A:
List of Member
Districts for
SY 2015-16
Pages 24-29
 For
your
information
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Information Submission Worksheet
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Three Tabs
24
Volume Pricing
25
Market Basket
26
Instructions
27
Tab 1: Volume Pricing
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Volume Pricing
 For
listed items,
complete
information
requested
 Listed by product
category
 Specific
manufacturers
and items codes
listed
 High volume items
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Information Submission Worksheet
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Tab 1: Volume Pricing
High volume items
 Encourage district members to utilize
these items
 Quantities listed are prior year usage of
these and similar items
 Not a promise to purchase

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Tab 2: Market Basket Pricing
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Tab 2: Market Basket Pricing
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Tab 2: Market Basket Pricing
 Any
additional USDA Foods end products
and/or commercial equivalents you would
like co-op member districts to consider
Complete all information requested
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Tab 3: Instructions
35
Tab 3: Instructions for Fields
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Information Submission Spreadsheet


Return completed
hard copy with
original signature
Return digital
copy on data
storage device
37
QUESTIONS?
Type questions into Q & A box at your right
Additional Written Questions can be sent to
Lynnelle Grumbles
[email protected]
Before 5:00PM today
38
Complete Bid Packet
1.
Bidder checklist
All items listed are checked & initialed
Return completed hard copy with initials
2.
Request for Proposal signature page
Return completed hard copy with original
signature
3.
Provisioning Contract
Return completed hard copy with original
signature
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Complete Bid Packet
4.
Questionnaire
Return completed hard copy with original
signature
5.
Certification Regarding Debarment,
Suspension, Ineligibility
Return completed hard copy with original
signature
6.
Certification Regarding Lobbying
Return completed hard copy with original
signature
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Complete Bid Packet
7.
Disclosure of Lobbying Activities
Return completed hard copy with original signature
8.
Noncollusion Affidavit to be Executed by
Bidder and Submitted with Bid
Return completed hard copy with original signature
9.
Addendum A: Questions and Answers from
Bidder’s Conference Webinar
This Addendum will be available at www.supercoop.org on April 17, 2015 and must be signed and
dated as proof of receipt.
Return hard copy with original signature
41
Complete Bid Packet
10.
Information Submission Worksheet (MS
Excel)
Return completed hard copy with original signature
Return electronic copy on data storage device
11.
Valid SEPDS – signed by the USDA and CDE
for all processed USDA Foods items on bid.
SEPDS “in process” should be submitted, however,
final signed copy must be submitted prior to July 1,
2015 to validate bid.
Return hard copy and electronic copy on data
storage device as indicated below.
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Complete Bid Packet
12. Data
storage device containing
completed Information Submission
Worksheet and valid SEPDS for all
processed USDA Foods items submitted.
Return data storage device containing all
requested files; data storage device will not be
returned to sender.
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New Items
New items will be considered in a midyear Amendment
 December 2015

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SEPDS
 Each
food item must have valid SEPDS by
RFP closing date and time
 SEPDS must have two signatures
State
USDA
SEPDS “in process” should be submitted
Final signed copy must be submitted by July 1,
2015 to validate bid
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Data Storage Device
 Data
storage device
Completed Information Submission WorkSheet
Excel format
Valid SEPDS for all food items submitted.
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Mail or Deliver Complete Packet
Santa Clarita Valley School
Food Services Agency
25210 Anza Drive
Santa Clarita, CA 91355
Attn: Business Services
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Mail or Deliver
DEADLINE for submission
Wednesday
April 29, 2015
1:00 PM local time
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Thank You

Staff at Gold Star Foods
◦
◦
◦
◦
◦

Super Co-Op Administrator
Matthew Jensen
Elaine Wagner
Tiffany Riad
Stephanie Ewing
Santa Clarita Valley SFSA staff:
◦ Laurie Kudroff for taking notes
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QUESTIONS?
Type questions into Q & A box at your right
Additional Written Questions can be sent to
Lynnelle Grumbles
[email protected]
Before 5:00PM today
50