Commodity and Non-Commodity Food Items - Super
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Transcript Commodity and Non-Commodity Food Items - Super
Processed USDA
Foods Products and
Commercial Equivalents
RFP 201415-0401-1
Welcome to the Bidder’s Webinar
April 14, 2015
11:00AM
1
Welcome
“Listen only” mode
Registration for the webinar and log-on is
proof of attendance
Enter questions on the right side of your
screen
◦ Will open in about 10 minutes
Question and Answers at end of webinar
Q & A posted on Super Co-Op website
◦ Friday, April 17 as “Addendum A”
2
Important Dates
Bidders Conference Webinar
◦ April 14, 2015
◦ 11:00 AM
Addendum A
◦ Bidders Conference Q & A
◦ Post on website Friday, April 17, 2015
Responses due @ Santa Clarita, CA
◦ April 29, 2015
◦ 1:00 PM PT
3
RFP 201415-0401-1
Processed USDA Foods &
Commercial Equivalents
RFP document
Information Submission Worksheet
Addendum A
Available at www.super-coop.org
4
RFP 201415-0401-1
Pricing for
2015-16
School Year
5
Request for Proposal
Signature Page
Page 4
6
Bidders Checklist
Two Pages
Pages 5-6
First
box:
name of
company
representative
attending this
webinar
7
Bidders Checklist
Two Pages
Pages 5-6
All
items
listed are
checked &
initialed
8
Bidders Checklist
Two Pages
Pages 5-6
Return
completed
hard copy
with
initials
9
Instructions and Conditions
Pages 7-9
Read carefully
10
Instructions and Conditions
Pages 7-9
All documents must be submitted in ink or
typewritten
Original signatures required
No erasures, cross out mistakes and initial
Pricing for 2015-16 school year
◦ FOB approved distributor or member district
11
Instructions and Conditions
Pages 7-9
Paragraph 8: USDA Foods End Product
Sales Reports and Sales Verification
◦ Must be submitted daily
◦ Electronic submission
◦ Third party okay, approved format
Questionnaire response (page 18)
◦ Company owned website
◦ Third party clearinghouse
Vendor fully responsible
◦ For cost and transmissions
12
Special Conditions
Pages 10-11
Read
carefully
13
Provisioning Contract
Pages 12-16
14
Provisioning Contract
Signature Page
Page 16
Return
completed
hard copy with
original signature
15
Questionnaire
Pages 17-18
Respond
to all
questions as
requested
16
Questionnaire
Pages 17-18
Return
completed
hard copy with
original
signature
List any value
added services
or special
considerations
on Lines 11 &
12.
17
Certification Regarding
Debarment,
Suspension,
Ineligibility
Page 19
Return
completed
hard copy
with original
signature
18
Certification Regarding Lobbying
Page 20
Return
completed
hard copy
with original
signature
19
Disclosure of Lobbying Activities
Page 21
Return
completed
hard copy
with original
signature
20
Noncollusion Affidavit
Page 23
Return
completed
hard copy
with original
signature
Notarization
NOT required.
21
Attachment A:
List of Member
Districts for
SY 2015-16
Pages 24-29
For
your
information
22
Information Submission Worksheet
23
Three Tabs
24
Volume Pricing
25
Market Basket
26
Instructions
27
Tab 1: Volume Pricing
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Volume Pricing
For
listed items,
complete
information
requested
Listed by product
category
Specific
manufacturers
and items codes
listed
High volume items
29
Information Submission Worksheet
30
Tab 1: Volume Pricing
High volume items
Encourage district members to utilize
these items
Quantities listed are prior year usage of
these and similar items
Not a promise to purchase
31
Tab 2: Market Basket Pricing
32
Tab 2: Market Basket Pricing
33
Tab 2: Market Basket Pricing
Any
additional USDA Foods end products
and/or commercial equivalents you would
like co-op member districts to consider
Complete all information requested
34
Tab 3: Instructions
35
Tab 3: Instructions for Fields
36
Information Submission Spreadsheet
Return completed
hard copy with
original signature
Return digital
copy on data
storage device
37
QUESTIONS?
Type questions into Q & A box at your right
Additional Written Questions can be sent to
Lynnelle Grumbles
[email protected]
Before 5:00PM today
38
Complete Bid Packet
1.
Bidder checklist
All items listed are checked & initialed
Return completed hard copy with initials
2.
Request for Proposal signature page
Return completed hard copy with original
signature
3.
Provisioning Contract
Return completed hard copy with original
signature
39
Complete Bid Packet
4.
Questionnaire
Return completed hard copy with original
signature
5.
Certification Regarding Debarment,
Suspension, Ineligibility
Return completed hard copy with original
signature
6.
Certification Regarding Lobbying
Return completed hard copy with original
signature
40
Complete Bid Packet
7.
Disclosure of Lobbying Activities
Return completed hard copy with original signature
8.
Noncollusion Affidavit to be Executed by
Bidder and Submitted with Bid
Return completed hard copy with original signature
9.
Addendum A: Questions and Answers from
Bidder’s Conference Webinar
This Addendum will be available at www.supercoop.org on April 17, 2015 and must be signed and
dated as proof of receipt.
Return hard copy with original signature
41
Complete Bid Packet
10.
Information Submission Worksheet (MS
Excel)
Return completed hard copy with original signature
Return electronic copy on data storage device
11.
Valid SEPDS – signed by the USDA and CDE
for all processed USDA Foods items on bid.
SEPDS “in process” should be submitted, however,
final signed copy must be submitted prior to July 1,
2015 to validate bid.
Return hard copy and electronic copy on data
storage device as indicated below.
42
Complete Bid Packet
12. Data
storage device containing
completed Information Submission
Worksheet and valid SEPDS for all
processed USDA Foods items submitted.
Return data storage device containing all
requested files; data storage device will not be
returned to sender.
43
New Items
New items will be considered in a midyear Amendment
December 2015
44
SEPDS
Each
food item must have valid SEPDS by
RFP closing date and time
SEPDS must have two signatures
State
USDA
SEPDS “in process” should be submitted
Final signed copy must be submitted by July 1,
2015 to validate bid
45
Data Storage Device
Data
storage device
Completed Information Submission WorkSheet
Excel format
Valid SEPDS for all food items submitted.
46
Mail or Deliver Complete Packet
Santa Clarita Valley School
Food Services Agency
25210 Anza Drive
Santa Clarita, CA 91355
Attn: Business Services
47
Mail or Deliver
DEADLINE for submission
Wednesday
April 29, 2015
1:00 PM local time
48
Thank You
Staff at Gold Star Foods
◦
◦
◦
◦
◦
Super Co-Op Administrator
Matthew Jensen
Elaine Wagner
Tiffany Riad
Stephanie Ewing
Santa Clarita Valley SFSA staff:
◦ Laurie Kudroff for taking notes
49
QUESTIONS?
Type questions into Q & A box at your right
Additional Written Questions can be sent to
Lynnelle Grumbles
[email protected]
Before 5:00PM today
50