Transcript Co-Op Briefing (Sept & Nov07, Jan & May08 Work Term)

Co-Op Briefing
(Sept & Nov08, Jan & May09 Work Term)
Date
Time
Venue
By
: 23 May 2008
: 3pm
: Multi purpose Hall
: Co-Operative Education &
Career Services (CECS), UCSI
For the Faculty of Management &
Information Technology.
Outline
 Part
1: Obtaining Your Co-Op Job
 Part 2: While at Your Co-Op Job
 Part 3: Co-Op Student Planner
Part 1:
Obtaining Your Co-Op Job
What is Co-Op?


Co-Operative Education functions to
formally integrate classroom learning
with workplace training.
Each Co-Op consists of 3 credit and
students received grade based on
written assignment and employers’
evaluation upon completion of each
Co-Op module.
Pre-requisites for Co-Op
Academic Pre-requisites
i) Three year degree programmes
Co-Op Level
Pre-requisite
Level 1
Successfully completed all coursework in Year 1 &
completing Year 2
Level 2 & 3
Successfully completed all coursework in Year 2 &
3
ii) Four year degree programmes
Co-Op Level
Pre-requisite
Level 1 & 2
Successfully completed all coursework in Year 1 &
completing Year 2
Level 3 & 4
Successfully completed all coursework in Year 3 &
4
Pre-requisites for Co-Op
Academic Pre-requisites

A minimum cumulative overall average (CGPA) of 2.0
(ie. 50-59%) at the end each academic session.
[NB: Most employers require a minimum CGPA
of 2.5 (65%) or more]

A student who has not met the academic prerequisites is not eligible for the Co-Op of that session
and has to defer a particular Co-Op term to the
following year/when academic pre-requisites are met.
Non-academic Pre-requisites




Course selection for Co-Op, approved by the
Co-Op Supervisor and payment of necessary
fee(s).
Register in myCo-Op by completing and
submitting the online Curriculum Vitae (CV).
Attend the CV Verification Exercise: presented
supporting documents (e.g. academic
certificates, extracurricular activities, letters of
reference, etc).
Attend all compulsory Co-Op Workshops
organized by CECS/UCSI.
Course selection to be done by all
students commencing their Co-Op
in November 08 by 16th May 08.
Attend briefings/workshops.
Submission of CV through myCoOp latest by 30th June 08.
CV Verification Exercise.
(Please check with your Co-Op
supervisors or CECS for your
appointment week.
Job Placement via CECS.
Job Placement via own connection.
Check students’ email /myCo-Op
constantly for any job
interviews/offer.
Obtain verification letter from
CECS.
Obtain offer letter from employer.
Responds to the email within 3
working days to indicate your
attendance to any interviews if the
employer requires.
If you do not respond
in 3 working days,
you are consider as
*rejecting the job
interview.
Responds to email pertaining job
offer within 3 working days if the
employer does not require
interview.
If you do not respond
in 3 working days,
you are consider as
*rejecting the job
offer.
Collection of Student Evaluation
Form beginning from 22 October
2007.
Submit your Job Evaluation and
remind your employer about your
Student Evaluation Form.
*Please refer to Co-Op policy for further information.
Download Co-Op Job Approval
Form via myCo-Op or get it from
CECS.
Photocopy the offer letter and
get approval from your Co-Op
supervisor before coming to CECS.
What else do I need to know?
1. Students may obtain a Co-Op Job
overseas but…
 If the Co-Op Employer is not bona fide
and/or the students are found not
undergoing Co-Op or the Co-Op job is
fake/non-existent, students will
immediately be given a FAIL grade for
their Co-Op module.
2.
3.
If students reject the interview with reasons deemed
unacceptable*, these student must then find their own
Co-Op job. Ultimately, if they are unable to find a Co-Op
Supervisor approved job, they may be awarded a Fail
grade for the Co-Op module.
A student who has not actively looked for his/her own
job and receives a Co-Op job placement from CECS but
rejects the offer must give his/her reasons in writing for
doing so to CECS within three days of receiving the
job placement/offer. If a student’s given reasons are
deemed unacceptable* then, he/she must accept the
CECS given job placement or face the possibility of
failure for that Co-Op module.
*Unacceptable reasons: Distance of workplace, amount or lack of salary, parents’
preference, personal preference etc.
4. Students are responsible to log in to myCoOp and check their UCSI Student e-mail to
check the outcome of their interviews.
5. It is the student’s responsibility to respond
to an employer’s Co-Op job offer, in writing
via email and myCo-Op to CECS within the
stipulated time frame. Failure to do so
could result in a student losing the job and
hence failing the Co-Op module for that
term.
myCo-Op Portal
What is the myCo-Op portal?
– myCo-Op is UCSI’s web portal for CoOp students to post their CV online
– Co-Op employers can view the CVs
and select the students for Co-Op
Function: Main Page
Website:
http://www.ucsi.edu.my/mycoop/DeskTopDefault.aspx
To Log In:
Use your
E-Advantage
User ID &
password.
Function: Home Page
Click here to fill in your CV.
Fill up your Job Evaluation here.
Click here if you want to obtain your own job.
Function: Online CV
myCo-Op CV required section:

Personal particulars

Education

Other qualifications

Language proficiency

Computer skills

Achievements

Extra-curricular

Hobbies/Interests

Work Experience

Referees

Preferred Interview Time

Work Location Preference

Student Policy [IMPORTANT: Click ‘Acceptance’]
Confirmation of Submission
[Your CV has not been submitted UNTIL you click ‘Submit’]
Function : History
Function : Support
Use the training
material to help you
with myCo-Op.
Function : Downloadable Form
Fill this form if you obtain your own job.
No longer applicable, please fill it
ONLINE.
Other function
Check out
the latest
events &
news here!
Other function (cont.)
Click here for internship
opportunities and job
opportunities for fresh grad.
Scroll down for
Internship Listings.
Be initiative to look for
your own job for the
benefit of your future.
Part 2:
While at Your Co-Op Job
What if I have problem with my
current company?

Handling workplace issues
– Address issues as they arise
– Speak directly (NOT via
family/friends) with immediate Work
Supervisor, Co-op Supervisor and
CECS staff
Can I take leave?


Resigning or Taking Leave
– Resigning or taking leave/time off is
STRICTLY PROHIBITED
Terms of Employment, Confidentiality
– Terms of employment and confidentiality
of employer’s information must be
STRICTLY MAINTAINED
What if I fall sick?

Medical Leave
– All medical leave must be substantiated
with a legitimate doctor’s medical
certificate.
– Students must contact their employer
immediately if they must be absent
because of illness or an emergency. If the
absence is for two or more days, CECS
must also be notified.
What if they terminate me?

Termination & Layoffs
– A Co-Op student who is terminated by an employer
for any reason including those that fault the student
(such as incompetence, unsatisfactory performance,
irregular attendance/tardiness or unacceptable
behavior/attitude etc) must report this to the CECS
immediately.
– In the event of termination, the CECS and/or CoOp Supervisor will carry out an investigation of the
situation.
 Student not at fault
 Student at fault - disciplinary action will be taken
and/or a fail grade may be given for that Co-Op
module.
What should I do when I’m
about to finish my Co-Op?

Towards the End of a Work Term
– It is the Co-Op student’s responsibility to submit
the following by the given deadlines :
 Online Co-Op Job Evaluation Form
 Co-Op Student Evaluation Form (to be
collected from CECS prior to commencement
of work term)
 Written Report/Assignment given by the
student’s School (and approved by the
student’s employer, where required)
Part 3:
Co-Op Student Planner
CECS Staff





Mr. Sudesh Balasubramaniam
Ms. Amy Yong: [email protected]
Ms. Betty Liew: [email protected]
Ms. Farah Muthu: [email protected]
Ms. Parameswari: [email protected]
* For any enquiries or appointment, kindly see
Ms Parameswari.
Or email: [email protected]
Please remain in the
hall for
Part 2 - Co-Op
Seminar.