Transcript Training: SPP 11 & 12 - ESC-20

SPP 11:
TIMELY EVALUATION
Training: Data Collection 2012-2013
Amy Strauch
210-370-5440
[email protected]
State Performance Plan
Process
State, ESCs and
LEAs use data
to improve
programs for
children with
disabilities
Law requires
Texas to collect
data on 20
indicators
SPP Indicator 11:
Timely Initial
Evaluation
Data Collection
Process:
Improving
Program
Effectiveness
Compliance
percentage is
calculated and
reported
Districts adhere
to the timeline
for initial
evaluations
Data is entered
in online data
collection
application
Federal Requirements: Data Collection
When the IDEA was reauthorized in 2004, the law
was amended to require that each State develop a
State Performance Plan (SPP).
• The SPP helps the State evaluate its efforts in implementing the
requirements and purposes of the IDEA.
• The SPP includes baseline data, measurable and rigorous
targets, and improvement activities for 20 SPP indicators such
as meeting evaluation timelines for early childhood transition
(SPP 12) and early childhood outcomes (SPP 7). The SPP can be
found at http://www.tea.state.tx.us/index2.aspx?id=2147497591
• Data is used for LEA determinations. SPP targets are publicly
reported and accessible online.
SPP: Improving Education
By Publicly Reporting the SPP
Targets:
•Schools make informed, data driven
decisions in order to impact program
effectiveness.
•Children and youth experience effective
programs and services that ensure
positive outcomes.
SPP Indicator 11:
Timely Initial Evaluation
Evaluation Timelines:
State and Federal Regulations
Sixty day timeline
• Once consent is signed, school districts and charter schools have 60
calendar days in which to complete the initial evaluation. TEC §29.004,
34 CFR §300.301
Thirty day timeline
• In Texas, completion of the Full Individual Evaluation (FIE) begins a
second timeline. From the completion of the report, the school
district or charter school must convene an Admission, Review, or
Dismissal (ARD) meeting within 30 calendar days. The ARD committee
determines eligibility, the Individual Education Program (IEP), and
placement for the student at this meeting. 34 CFR §300.323, 19 TAC
§89.1050 (d)
Indicator 11: Timely Initial Evaluation
SPP Indicator 11 :
•The percentage of children
with parental consent to
evaluate, who were evaluated
within the state established
timeline.
Evaluation Timeline and Data Collection
This is a change from the previous standard
by which the indicator analyzed the
percentage of children who were evaluated
and had eligibility determined within 90
calendar days.
• State and Federal regulations have always noted that
Districts and Charters must complete the initial
evaluation within 60 calendar days of consent and
hold the ARD within 30 calendar days of the FIE.
Indicator 11: Timely Initial Evaluation
Compliance Target:
•100% of children with parental consent
to evaluate, who were evaluated within
60 days (State established timeline)
Reporting Data: Understanding SPP 11
Who is included in the data collection:
•Report all initial eligibility determinations completed for
students ages 3-21 between July 1, 2012 and June 30, 2013.
• Completed – The ARDC was held and the student was determined eligible or
not eligible for special education services.
•Include children referred to the district before age 3, but
NOT served in Part C (ECI).
•Include students whose consent was obtained in 2011-2012
school year, but the eligibility process was not complete
until after July 1, 2012.
Reporting Data: Understanding SPP 11
Who is included in the data collection:
•Report students for whom the evaluation process was
completed, but NOT within the timeline because the
parent of the child repeatedly failed or refused to
produce the child for the evaluation (CFR 300.301(d)(1)).
Only districts or charters maintaining detailed records of
these delays should report these students within the
timeline and in compliance.
Reporting Data: Understanding SPP 11
Who is not included data collection:
•Do not report students for whom the evaluation
process was interrupted and the district was
unable to complete the evaluation process.
•For example:
•Student moves out of state
•Parent withdraws consent
•Parent repeatedly refused or failed to
produce child therefore leaving the process
incomplete
Reporting Data: Understanding SPP 11
Who is NOT included data collection:
•Do NOT report 3 year old students who are
transitioning from Part C (ECI) to Part B
(PPCD). These students are ONLY reported
in SPP 12.
Timeline for Submitting to TEA
For 2012-13 school year:
•Application will open July 1, 2013.
•Application will close on August 30, 2013.
•The application will only allow data from the
current fiscal year to be entered.
•Date when the eligibility is determined must
be between July 1, 2012 – June 30, 2013.
SPP 11 Home Page
Click
SPP 11
Tab
SPP 11: Child Find
(Timely Evaluation) Screen
Verify that the
district information
and school year on
the page is correct.
Scroll down page to
continue.
SPP 11: Child Find - New Features
Provided link to
searchable help
database of help topics
for the SPP application
Click link to pop-down
help with entry
calculations.
View of SPP 11 Screen
Section one
Section Two:
Student
determined
eligible
Data Collection: Section One
Who is reported in row a:
a. Enter the total number of students ages 3-21 for whom signed, written consent
to evaluate was received and eligibility process was completed between July 1,
2012 – June 30, 2013.
a.1. Enter the total number of students from row a who were determined
NOT ELIGIBLE, regardless of whether the timeline was met or not.
a.2. Enter the total number of students from row a who were determined
ELIGIBLE, regardless of whether the timeline was met or not.
a.1 + a.2 = a
Data Collection: Section Two
Who is reported in row b:
b. Enter the total number of students from row a whose evaluation report (FIE)
was written within 60 calendar days from receipt of signed written consent
INCLUDE the number of students in row b for whom the
district has maintain detailed records of delay according to 34
CFR300.301(d)
(d) Exception. The timeframe described in paragraph (c)(1) of this section does not apply to a public agency
if—
(1) The parent of a child repeatedly fails or refuses to produce the child for the evaluation; or
(2) A child enrolls in a school of another public agency after the relevant timeframe in paragraph (c)(1) of this
section has begun, and prior to a determination by the child's previous public agency as to whether the child is
a child with a disability under § 300.8.
Who is reported in row c:
c. Enter the total number of students from row a whose eligibility was determined
by the ARDC within 30 calendar days from the date of the evaluation report.
INCLUDE the number of students in row c for whom the
district has maintain detailed records of delay according to 34
CFR300.300(b)(3)
(ii) Will not be considered to be in violation of the requirement
to make FAPE available to the child because of the failure to
provide the child with the special education and related
services for which the parent refuses to or fails to provide
consent; and
Data Collection: Section Three
Required Entry cells are WHITE
Color cells will be automatically populated
Who is reported in row d:
d. Value will be automatically populated once d.1 & d.2 are entered
d.1. Enter the number of students with evaluation reports NOT written
within 60 calendar days from the receipt of signed consent. The report was
written 1-30 days over the timeline.
d.2. Enter the number of students with evaluation reports NOT
written within 60 calendar days from the receipt of signed consent.
The report was written 31 days or more days over the timeline.
d.1 + d.2 = (a-b)
Who is reported in row e:
e. Value will be automatically populated once e.1 & e.2 are entered
d.1. Enter the number of students with eligibility determinations NOT
completed by the ARDC within 30 calendar days from evaluation report.
The ARDC was held 1-30 days over the timeline.
d.2. Enter the number of students with evaluation reports NOT
written within 60 calendar days from the receipt of signed consent.
The ARDC was held 31 days or more days over the timeline.
e.1 + e.2 = (a-c)
Reporting row f:
f. Value will be automatically populated once f.1 f.6 are entered
Values entered in each category f.1  f.6 pertain to reasons for delay in
rows d & e.
F.1  f.6 Enter the number of students in the appropriate
reason for delay category. Enter 1 reason code for each
student in row d & 1 reason code for was student in row e.
f.1 + f.2 + f.3 + f.4 + f.5 + f.6 = (d+e)
Section Three: Compliance Calculation
The district percentage is automatically
populated by the data collection application.
Data can not be entered or edited in this field.
The percentage is based on (b/a).
• Number of Students with FIE’s
completed within 60 days
Number of Students with Consent
to Evaluate
X100
Saving Data
To save, click the save button. If the data is saved
correctly, the message, Data successfully saved and
ready to be certified will be displayed.
To reset and clear the application, click the Reset button.
Certifying Data
Once data is ready to be certified, the LEA Certifier will
check the assurance statement and click Save. The
message Data successfully saved and certified will
display when saved.
Certifying Data
When you click the Certify button, you are
assuring the State that you are submitting
valid and reliable data.
I understand and agree that submission of this
information constitutes certification that this data
are accurate and meets the reporting requirements
outlined by the Texas Education Agency
Division of IDEA Coordination.
CERTIFY
Status:
Certified, Complete, Returned
Check Status Page
•Certified: District Certifier has
certified data, district is finished. No
other action is required.
•Complete: Data Entry Agent has
entered data, but it has not been
certified. Certifying of data is
required.
•Incomplete: Data has been entered
and saved but is incomplete.
Certifying of data is required
•Inactive: No data has been entered.
•Returned: Data has been returned.
Certifying of data is required.
Click
SPP Data Clarification Period
(SPP 11, 12, & 13)
• Only LEAS that report less than 100% compliance in SPP 11, 12, or
13 as of August 30, 2013
• The application will be returned in TEASE
• District Certifier with be notified via email.
• Electronic Assurance page will be sent via TEASE application
Pre-Finding Correction Opportunity
Allows correction of data entry mistakes
AND
Allows districts to document corrections of
ANY POTENTIAL NONCOMPLIANCE
found in the indicator prior to the state
issuing a finding of noncompliance.
Will Allow LEAs to…
• Report corrections to any inaccurate or clerical errors and make
assurance to those corrections
• If data was accurately reported, demonstrate corrections have
been made, although late, utilizing a provided data collection
template
• Report verification of corrections, prior to any findings being
issued, using both prongs of OSEP Memorandum 09-02, and
make proper assurances and certification statements for review
by TEA
• Prong 1 – LEA has corrected each individual case of noncompliance; and
• Prong 2 – LEA is correctly implementing the specific regulatory requirements
(i.e. achieved 100% compliance), based on the State’s review of updated data.
Clarification of Data:
• Clerical Error Correction
• Access Data Entry Screen that has been
returned
• Enters Corrected Data
• Completes the Explanation field in
detail
• Check YES or NO for the need to
provide Clarification
• SAVE
• CONSENT to certifier assurances again
• Compliance Correction
Clarification
• Access District Admin screen and
provide clarification by completing
student data fields ONLY if the LEA
can demonstrate compliance under
OSEP Prong 1 AND Prong 2
• Clarification ONLY for EACH student
where the compliance requirement was
complete but late.
• SAVE after each data field
• Click Expand to review data entries
• Edit entries as needed
• SAVE
• CONSENT to certifier assurances again
Recertified Data MUST be
returned to TEA by
September 30, 2013
Application returned but LEA not making
changes
• LEAs who do not re-submit information through electronic
assurance form will remain in standing as reported in original
submission
• Still need to recertify
For More Information:
The TEASE Applications Reference:
http://www.tea.state.tx.us/index2.aspx?id=2684
For TEASE account troubleshooting:
[email protected]
Request New TEASE User Account:
https://sequin.tea.state.tx.us/appsng/um/apply.aspx
Logon Page:
https://seguin.tea.state.tx.us/apps/logon.asp