For internal use

Project Management at a glance the ‘what’ and the ‘how’

Jørgen Nygaard Nielsen Dan Bandsholm Erensø PMD – 2011.11.17

For internal use

What

you need to consider

•Generic practices to be observed with – provides you the ’what’ but not the ’how’ •Not equal in size and relevans for your PMD project •Dont even consider diving into the CMMI framework – it’s huge and evolving over time!

GP 2.9 Objectively Evaluate Adherence GP 2.8 Monitor and Control the Process GP 2.10 Review Status with Higher Level Management GP 2.7 Identify and Involve Relevant Stakeholders GP 2.1 Establish an Organization al Policy Capability Maturity Model Integration CMMI GP 2.6 Manage Configuration s GP 2.2 Plan the Process GP 2.5 Train People GP 2.3 Provide Resources GP 2.4 Assign Responsibilit y 2

For internal use

How

you can make it happen

GP 2.1 – Establish an organisational policy

• • Large area in PMD due to project size The frame of the project, given to you from the organization and the programme.

• Manage the expectations and the directions of: • The programme • Your leader • Your direct reports General Goal 1 General Goal 2 General Goal 3 • Your peers • Yourself Goal A Goal B 3

For internal use

How

you can make it happen

GP 2.2 – Plan the process

• Large area in PMD due to project size • Plan the project. Consider • Objectives and goals • Requirements • Time • Personal development • Documentation • Resources • KPIs • Reviews • Dependencies among activities, work products, services etc.

• Involvement of stakeholders When, when, when.....

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For internal use

How

you can make it happen

GP 2.3 – Provide resources

• • Medium area in PMD due to project size Make sure you have the adequate resources to reach your goal • Funding • People • Skills • Tools • Facilities 5

For internal use

How

you can make it happen

GP 2.4 – Assign responsibility

• • Medium area in PMD due to project size Ensure that there is accountability for performing a task or process and reaching specific goals • The people assigned must have the appropriate authority to perform the assigned responsibilities • Make sure that the people assigned to responsibilities and authorities understand and accept them to a task or process 6

For internal use

How

you can make it happen

GP 2.5 – Train people

• • Minor area in PMD due to project size Make sure that people have the necessary skills and expertise to perform a process or task.

• • • • Self study Instruction On-the-job training Formal and class room training • Train people – both according to project work and to the actual changes you make in the organization 7

For internal use

How

you can make it happen

GP 2.6 – Manage Configurations

• • Minor area in PMD due to project size Make sure to keep track of versions of your living work products according to milestones (ie. management approval, ALG feedback) • Keep it simple • name your work items (ie . version 1.0; 1.1… - or use dates) and save them in an archive folder • • Make an overview in a separat document IT discipline provails …. (back-up!?) 8

For internal use

How

you can make it happen

GP 2.7 – Identify and Involve Relevant Stakeholders

• • • • Medium area in PMD depending on the organizational impact of your project Keep track of stakeholders, their role and how and when to communicate what Which decisions will they have to make What if you relevant stakeholders are not available?

• Link til skabelon: Stakeholder Management Plan 9

For internal use

How

you can make it happen

GP 2.8 – Monitor and Control the Process

• • • Large area in PMD project Revisit your plan from GP 2.2 and perform corrective action on deviations Turn this practice into milestones in your plan – when will I revisit my plan plan. Put it prior to major milestones and ensure that GP 2.1 is followed.

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For internal use

How

you can make it happen

GP 2.9 – Objectively Evaluate Adherence

• • Large area in your PMD project It’s basically about audit – an external institution/person holding your work products against your plan, policy and proces • Ask your ALG members to provide you with feedback on your projects compliance with GP 2.1, 2.2 and activities that you will need help to master 11

For internal use

How

you can make it happen

GP 2.10 – Review Status with Higher Level Management

• • Large area in your PMD project Provide senior management with visibility on your progress, results and obstacles • • to ensure that you are on the right track (the track that the organization supports) to provide you with help from the organisation • Set up a steering committee for your project – people that can pave your way in the organization – GP 2.7, GP 2.2, 12