Transcript Badges! - Columbia University

Annual Badge
Coordinator
Meeting
2015
Columbia University
CUMC/NYPH/NYSPI
Introduction
 Daniela

Nicoletti
Dosimetry Coordinator
 Agenda







Dosimetry Overview
Badge Numbers
Procedures
Landauer
Badge Maintenance
Pregnant Employees
Feedback
Why Are We Here?
 As
badge coordinators, we all need to be
on the same page:



Why do we wear badges?
Why is it important to return old badges?
How we reach our goal of 100% return
rate?
Overview
 Luxel+


OSL Dosimeter
Optically Stimulated
Luminescence
X, Gamma and Beta monitoring (neutron
optional) – for personal or area monitoring
 Ring
Dosimeter (TLD)
ThermoLuminescent
Dosimetry
 X, Gamma and Beta
personal monitoring

Badges at Columbia

During 2014, a little over 40,000 badges (personnel,
spares, area monitors) were administered to roughly
3,500 people across all campuses.

Badges are distributed monthly or quarterly,
depending on the radiation work being done.

Badges are divided into accounts based on campus
and frequency and are further broken down into
subaccounts, or ‘series,’ based on PI or department.

Each series has a designated badge coordinator to
act as a liaison between the dosimetry coordinator
and badge wearers.
Accounts (2014 numbers)
 10902
– MS Quarterly (includes Nevis,
LDEO, Barnard) – 884
 40800 – CUMC Research Quarterly – 3,936
 40801 – NYP Monthly – 33,336
 40802 – NYP Quarterly – 1,476
 40803 – NYSPI Quarterly – 432
 140803 – NYSPI Monthly – 1,512
 183722 – CDM (Dental) Quarterly – 384
 Total:
41,960 badges!
•
40801 & 40802: NYP
Hospital
•
40800 & 10902: Columbia
University
•
40803 & 140803: NYSPI
Procedures
 Distributing

New badges are shipped from Landauer to the
RSO every month/quarter. They are sorted and
either hand delivered or sent via campus mail.
 Receiving

Once new badges are received and distributed
by the badge coordinator, old badges should
be returned to the dosimetry coordinator as soon
as possible.
Procedures (cont.)
 Late
Badges

At the end of the wear date, a friendly email will be
sent reminding you to return your badges.

All badges should be returned within 22 calendar days
at the end of the wear date.

If badges are still not returned within 30 additional
calendar days, after the initial 22 days, phone contact
with the badge coordinator is attempted.

If contact is unsuccessful and badges are still not
returned, the incident is reported to the appropriate
RSO.

The goal is a 100% badge return rate!
ALL DOSIMETRY BADGES ARE TO BE RETURNED TO:
Daniela Nicoletti
Radiation Safety
Mailcode:70
This address can be found on a sticker affixed to every badge envelope
Scan here to delete employees
who have left:
PLEASE RETURN
ALL PREVIOUS BADGES TO:
RADIATION SAFETY OFFICE
630 W 168 ST. MC:70
AND DELETE ANY EMPLOYEE WHO HAS LEFT
BY EMAILING [email protected]
May 2012
[email protected]
Landauer
 Landauer
badges.
is the company that provides our
 This
site includes several functions: form
customization, easy access to dose history, the
option to move towards paperless, and
individual user access.
 IDR
(Individual Dose Report) – allows any
badge wearer to check their dose history
online. Instructions can be found on the
dosimetry webpage.
Landauer - IDR
 Go

to https://www.myLDR.com and login.
Login: idrcolu / Password: CUdoseIDR247
 Select
your account number from the menu.
 Follow the instructions (enter your account
number and badge serial number).
 Look on the back of your badge!
 Account
- #####
 Serial - #######XX
Problem Areas
 In
previous years, the institution has received
citations from the DOH for late badges. These
citations include a monetary fine.
 It
is important to wear and return your badges in
order to appropriately monitor your exposure.
 In
doing so, we can stay in compliance with city
regulations and the RSO.
Problem Areas (cont.)
 We
have recently started targeting the top 6
series based on the number of unreturned
badges.
 If
your badge group is in the top 6 after 30
calendar days, you will receive extra attention
from the dosimetry coordinator (this includes
meeting with the badge coordinator to
examine badge procedures, brainstorming
ideas to increase returns, etc).
Badge Maintenance
 Your
new badges always arrive with a packing
slip. Make necessary changes on this slip and
return it with your old badges.
 Identify
who has left your lab/department and
no longer needs a badge.
Badge Maintenance
 You
can also use the packing slip to correct
misspelled names or changes in address.
 Changes
usually take one badge cycle to be
implemented, depending on when the they
are requested. For instance, May monthly
badges are assembled during the first week of
April and shipped the following week. So a
name change or a badge cancellation
requested on April 15th won’t take effect until
June.
Badge Maintenance

Lost badges? It happens. Fill out the ‘Employee
Changes / Cancellations’ form, which is found on
the dosimetry webpage.


http://ehs.columbia.edu/BadgeMC.html
Also on the website:






Contact information.
IDR (Individual Dose Report) Instructions.
Radiation safety training schedules.
Initial and refresher RASCAL instructions.
Previous exposure history release form.
Pregnancy policy and declaration form.
Badge Maintenance
 If
your badge series contains a large number
of badges, it is recommended to designate a
central location for badge exchange where
individuals pick up new badges and drop off
old badges.
 Wall
mounted badge holders are available:
Pregnant Employees
 Fetal
Badge
 Interview process



Dose History
Work Duties
Regulatory Limits
Confidential
 Voluntary
 Fetal Badge placement

THANK YOU!
Contact Information:



Daniela Nicoletti
Phone: 212-305-5359
Email:
[email protected]
[email protected]
Please take the survey below!
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