Lexpro Accounting

Written by Attorneys for Attorneys

ACCOUNTING MAIN SCREEN

Functions from “Client Files”

Functions from “Transactions”

Functions from “Reports/Searches”

Functions from “Balances”

Functions from “Cashbooks”

Functions from “Firm Admin”

Functions from “Maintenance”

Main functions • Opening client files / importing client files from Litigation / Conveyancing • Posting all transactions • Trust transactions: • Trust receipts • Trust cheques • Trust journals

Main functions • Posting of business transactions: • Fees • Business receipts • Business cheques • Revenue stamps • Creditor’s journals (advocate, sheriff etc.) • VAT entries

Main functions • All basic accounting reports: • Fee reports • VAT report • Income / Expenditure statement • Cash flow statement • Cashbooks (trust and business) • Trust creditors • Trial balances

Main functions • Importing transactions requested by Litigation / Conveyancing users • Bank reconciliation (trust and business) • Printing of client statements and VAT invoices • Complete client ledger: business and trust transactions • Budget facilities • Overhead costs reports

Transactions specific to Attorneys • Trust to business transfer • Section 78(2)(A) investments on behalf of a client • Section 78(2)(a) investments of trust money • Collection reports • Collection journals: transfer debtor’s balances to main account of creditor

Opening of a file • Full details of client, first party and second party • Postal address for sending out statements • Identification of user • Identification of attorney • Files can be exported to any other Lexpro program via the network

Basic client information

Importing files over the network • New files are only opened once • Files can be exported to other Lexpro programs • Files can be imported from other Lexpro programs

Importing files from Litigation / Conveyancing • Bookkeeper selects correct user on network • Unique file path for every user

Importing from Litigation • Accountant only verifies information and opens file, no need to re-type details

Transactions • Trust transactions posted separately • Business transactions posted separately • Trust to business transfer on all client files • Trust and business transactions appear on client ledger

Posting of transactions • Select the posting from the menu

Posting of transaction • Example of posting batch of trust receipts

Trust to business transfer • Every client file that carries both a business debit balance and trust credit balance will appear on the list • Program posts the transfer journals automatically • Trust surplus amount always readily available

Trust to business transfer • List of client files where transfer is possible

Client ledger • Four columns: business debit, business credit, trust debit, trust credit • Three columns: debit, credit, balance • Client information and transactions accessible to users in other Lexpro programs via the network

Four columns • Business debit, business credit, trust debit, trust credit

Three columns • Debit (trust and business), credit (trust and business), balance

Trial balances • Full trial balance (client accounts and business accounts) • Business accounts only trial balance • Summary trial balance • Trial balances can export to MS Exel

Summary trial balance • Complete overview of financial position of firm • Trust position readily available • Amount owing to creditors readily available

Age analyses • Various age analyses available • Analyses can export to MS Exel

Section 78 Investments • Provision for both Section 78(2)(A) and 78(2)(a) investments

Debt collection set-off accounts • Link debtor’s accounts together • Debit and/or credit balances transferred to main account of creditor • Provision for combinations of balances and percentages

Cashbooks / Bank reconciliation • Up to 9 banks on trust • Up to 9 banks on business • Full cashbook report • Full bank reconciliation – all banks on trust and all banks on business

Cashbooks / Bank reconciliation

Client account statements • Laser printer OR • Dot matrix printer OR • Merged to MS Word – user can create own draft of statement • VAT invoices

Help is at hand • Free manual • Frequently asked questions • Advice for auditors • Support via telephone, fax, e-mail and Internet

Lexpro Offices / Contact Details • • • • • • •

Waverley, Pretoria

Tel: 0861 539 776 Werno Gevers | LP Greyling

Route 21 Corporate Park, Irene

Tel: (012) 345-4510 Charmaine Schulz | Chris Lubbe

Arcadia, Pretoria

Tel: (012) 342-3096 Nicolise du Preez | Carl Holiday

Somerset West

Tel: (021) 851-0761 Hein Low | Monique Pretorius | Stefan Swanepoel

Welgemoed, Bellville

Tel: (021) 913-5816 Anneke Schulz [email protected]

Garden Route, Mosselbay

Tel: (044) 695-0993 Elainne Bouwer [email protected]

Free State & KZN, Bethlehem

Tel: (058) 303-2016 Ronel Schulz [email protected]