Transcript HP rRcords Management

Die neue Einfachheit zur
Umsetzung von
Records Management
Jens Rassloff
KPMG Wirtschaftsprüfung AG
Michael Frey
Director HP Information Management Software
©2011
Development Company,
Company, L.P.
L.P.
©2011 Hewlett-Packard
Hewlett-Packard Development
The
The information
information contained
contained herein
herein is
is subject
subject to
to change
change without
without
notice
notice
Agenda
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Records Management - Erfahrungen in Projekten bei Kunden
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Architektur eines integrierten Ansatzes für Information Management
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Meaning Based Information Governance
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Anwendungsbeispiel SharePoint
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HP Confidential
Records Management
Erfahrungen bei Kunden
•
Records Management (RM) ist noch immer Anglo-Amerikanisches
Thema.
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Wenige (<10%) Kunden setzen RM für unstrukturierte Daten ein
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Zunehmende Anforderungen an Archivierung und RM von
unstrukturierten Daten über verschiedene Datentypen und
Applikationen wie E-Mail, Social Media, Web (Forrester 2011)
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Ca. 50% der Unternehmen sind mit der eingesetzten Lösung nicht
zufrieden (Forrester 2011)
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•
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Durchsetzung der konsequenten und durchgängigen Anwendung von
„Policies“(Aufbewahrungsfristen,….) ist eine große Herausforderung
Manuelle Klassifizierung der „Records“ findet wenig Akzeptanz
Legal, Compliance Manager, Records Manager, Business User fordern mehr
Unterstützung und bessere Informationen von IT um das Unternehmen vor Risiken zu
schützen
Records Management und
Office / SharePoint als neuer “Königsweg”
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Vielfach wird der Einsatz von SharePoint in Verbindung mit der guten
Usability von Office als DER Weg betrachtet, Records Management
nutzbar zu machen und effektiv zu gestalten.
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125 Millionen Lizenzen, 65.000 Kunden
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Als Firma wäre SharePoint unter den Top 50 Softwareunternehmen
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Aber: weniger als 20% nutzen SharePoint RM (aiim 2011)
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Für eine end-to-end RM und ECM Lösung mit SharePoint sind 3.Party
Lösungen notwendig, u.a. Archiv, Policy Management, Aktenplan
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FORWARD-LOOKING STATEMENTS
This document contains forward looking statements regarding future
operations, product development, product capabilities and availability
dates. This information is subject to substantial uncertainties and is
subject to change at any time without prior notification. Statements
contained in this document concerning these matters only reflect
Hewlett Packard's predictions and / or expectations as of the date of
this document and actual results and future plans of Hewlett-Packard
may differ significantly as a result of, among other things, changes in
product strategy resulting from technological, internal corporate,
market and other changes. This is not a commitment to deliver any
material, code or functionality and should not be relied upon in making
purchasing decisions.
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HP Confidential
This is a rolling (up to three year) Roadmap and is subject to change without notice.
Integrated Data Management Architektur
Admin &
Config
Policy
Mgmnt
Records
Management
Fed
Search
• Integrated Archiving and Backup
• “Cloud-Ready”
• On-Premise only
• Hybrid
• Cloud
EDiscovery
Content Services
Data
Lifecycle
Service
Object & metadata APIs
Connector Service
Agents /
Connectors
Query
Service
Access
Control
Content
Indexes
Catalog &
Metadata
Metadata
Extraction
Store Manager (HSM)
Indexing
Service
Storage
Movement Service
Migration Service
Classificatio
n Service
Offline Services
Offline Store
Single Instancing
WORM
Encryption
Compression
Online Store
Tier
1
Tier
n
CDMI /
XAM
Vertica
Tier
1
Vertica
This is a rolling (up to three year) Roadmap and is subject to change without notice.
Understand the Meaning of Information
Admin &
Config
Policy
Mgmnt
Records
Management
Fed Search
E-Discovery
•
Content Services
Classification
Service
Data
Lifecycle
Service
Object & metadata APIs
Connector Service
Agents /
Connectors
Query
Service
• Text, social media, web, audio,
video
Access
Control
Content
Indexes
Catalog &
Metadata
Autonomy Intelligent Data Operating Layer
(IDOL)
Metadata
Extraction
Store Manager (HSM)
Indexing
Service
Storage
Movement Service
Single Instancing
Encryption
Compression
Online Store
Tier
1
Tier
n
CDMI /
XAM
• Integrated Archiving and Backup
• “Cloud-Ready”
• On1-Premise only
Recognizes
• HybridContext and
• Cloud
Concepts
in unstructured data
Vertica
This is a rolling (up to three year) Roadmap and is subject to change without notice.
Meaning Based Information Governance
Admin &
Config
Policy
Mgmnt
Records
Management
Fed
Search
EDiscovery
• Automated Policy Application
• E.g. Retention
Content Services
Classification
Service
Object & metadata APIs
Connector Service
Agents /
Connectors
HP
Autonomy
Control Point
Data
Lifecycle
Service
Query
Service
• Automatic Classification
• Keywords
• Understanding the
meaning in any language
Access
Control
Content
Indexes
Catalog &
Metadata
Autonomy Intelligent Data Operating Layer
(IDOL)
Metadata
Extraction
Store Manager (HSM)
Indexing
Service
Storage
Movement Service
Single Instancing
Encryption
Compression
Online Store
Tier
1
Tier
n
CDMI /
XAM
Vertica
This is a rolling (up to three year) Roadmap and is subject to change without notice.
Manage Records In Place
Admin &
Config
Policy
Mgmnt
HP TRIM
Fed
EAutonomy Discovery
Search
RecordsManager
Records
Management
•
Content Services
• Integrated Archiving and Backup
• “Cloud-Ready”
• On1-Premise only
Secure• Management
of
Hybrid
• Cloud
Records
in Source Repositories
(In Place)
Object & metadata APIs
Connector Service
Agents /
Connectors
HP
Autonomy
Control
Point
Classification
Service
Data
Lifecycle
Service
Query
Service
Access
Control
• Consistent enterprise retention
and policies across SharePoint
+400+ repositories including
other archives
Content
Indexes
Catalog &
Metadata
Autonomy Intelligent Data Operating Layer
(IDOL)
Metadata
Extraction
StoreHP
Manager (HSM)
Autonomy
Consolidated
Archive
Indexing
Service
Storage
Movement Service
Single Instancing
Encryption
Compression
Online Store
Tier
1
Tier
n
CDMI /
XAM
Vertica
This is a rolling (up to three year) Roadmap and is subject to change without notice.
Meaning Based SharePoint Governance
Admin &
Config
Policy
Mgmnt
Records
Management
Fed Search
E-Discovery
•
Content Services
Data
Lifecycle
Service
Object & metadata APIs
HP
Autonomy
Control Point
Connector Service
Agents /
Connectors
• High User acceptance – user
remains in his familiar applications
Query
Service
• Connectors for In-Place
Management
HP TRIM
For SharePoint
• Growth path to
• Automatic policy application
• Automatic classification
• Consolidated Archive
• Cloud (Privat, Hybrid)
Autonomy Intelligent Data Operating Layer
(IDOL)
HP Autonomy
StorageConsolidated
Manager / Archiv
Archive
Storage
Movement Service
Single Instancing
Encryption
Compression
Online Store
Tier
1
Tier
n
CDMI /
XAM
• Integrated Archiving and Backup
• “Cloud-Ready”
• On1-Premise only
Leverage
investments in SharePoint
• Hybrid
• Cloud
Vertica
This is a rolling (up to three year) Roadmap and is subject to change without notice.
Vereinfachung von Records Management
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Hürde für den Benutzer so nieder wie möglich
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RM direkt aus seinen primären Applikationen (Office, SP, ….)
„In-Place“ RM: Datenquellen werden nicht zwingend konsolidiert
Automatische Anwendung von zentral definierten „Policies“
Automatische Klassifizierung durch Kontext Erkennung
Archivierung für alle Datentypen – Nutzung gleicher „Policies“
change
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FRAGEN
VIELEN DANK