Transcript Document

Case study
“Implementation of EMAS in R&D organizations”
Project
ETIV – EMAS TECHNICAL IMPLEMENTATION
AND VERIFICATION
Prepared by:
ETIV - EMAS Technical Implementation and Verification1
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Case study
“Implementation of EMAS in R&D organizations”
This project has been funded with support from the European
Commission. This publication reflects the views only of the
author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
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SUMMARY OF THE CASE STUDY
Implementation of EMAS in R&D organizations
Objectives
ETIV Project
• Development of didactical training material to promote,
stimulate and support the implementation of EMAS II Regulation
Case Study
• Supply information on EMAS implementation in a R&D
Organization, representing a “Case Study” on EMAS
implementation
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SUMMARY OF THE CASE STUDY
Implementation of EMAS in R&D organizations
Object of the case study
Implementation of EMAS in the Environment, Energy and
Safety Division (DAES) of ISQ
Summary of the case study
This case study is divided in three main parts:
• Introduction
• EMAS implementation
• Conclusions
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INTRODUCTION
Implementation of EMAS in R&D organizations
Key EMS concepts
Management review
Environmental Aspects
Legal and other Requirements
Objectives and Targets
Environmental
Management
Program
ACT
PLAN
Structure and
CHECK
DO
responsibility
Training
Monitoring and
Communication
measurement
EMS documents
Non-conformance and
corrective and preventive actions
Documentation control
Operational control
Records
Emergency preparedness and
Auditing
response
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INTRODUCTION
Implementation of EMAS in R&D organizations
Key EMS concepts
The key elements of the EMS are:
• Environmental policy
• Identification of all environmental aspects
• Definition of actions to minimize the significant environmental
aspects
• Development of procedures and work instructions
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INTRODUCTION
Implementation of EMAS in R&D organizations
General description of ISQ
Technical-scientific organization that provides:
• Quality assurance services
• Technical inspections
• Non-destructive testing
• Consultancy, testing and
traning
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INTRODUCTION
Implementation of EMAS in R&D organizations
General description of DAES
• DAES is integrated in the ISQ, and develops activities of
technical support to the industry, through research and
development activities, studies and projects
• 61 collaborators
Administrative
Technical
Engineer
Consultant
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INTRODUCTION
Implementation of EMAS in R&D organizations
General description of DAES
DAES has three centers and two laboratories:
Environmental Technologies Centre (that includes
LABQUI - Laboratory of Environment and Chemistry);
Acoustic and Noise Control Centre (that includes
LABRD - Laboratory of Acoustic & Noise Testing);
Safety Centre
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INTRODUCTION
Implementation of EMAS in R&D organizations
Main activities developed by DAES
•
Research and development;
•
Characterization of: Gaseous and liquid effluents, wastes,
wastewater treatment sludge, water, fuels, metal and
alloys, indoor air quality, acoustic environment;
•
Energy audits and energy rationalization studies;
•
Pollutant dispersion studies;
•
Environmental audits and diagnostics;
•
Implementation of environmental management systems;
•
Industrial hygiene evaluations;
•
Industrial safety and Risk assessments.
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INTRODUCTION
Implementation of EMAS in R&D organizations
External Driving Forces
• Increasing of the environmental performance
• Improving the outside image of ISQ
• Demonstration of the organization’s compromise to go beyond
minimum legal compliance and towards continual
improvement of environmental performance
• Spreading out of the developed actions trough the publication
of the environmental statement
• Assumption within the local community and clients of the
responsibility for the management of environmental impacts
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INTRODUCTION
Implementation of EMAS in R&D organizations
Internal Driving Forces
• Implementation of an environmental management system
according to NP ISO 14001:1996 already started
• Participation of DAES in a European LIFE project called “Green
R&D Services”, whose objective was the development of a
methodology for the implementation of environmental
management system according to with EMAS, in the Research
and Development sector
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Characterisation of the activities developed
• Offices
• Laboratories and plants: Storage and manipulation of
materials and samples, Chemical processes, Physical processes,
Biological processes, Radioactive processes, Cleaning and
equipment maintenance of the laboratory and plant
• Common operations and auxiliary installations: Heating,
ventilation and air conditioning, Refrigeration of equipments,
General cleaning of installations and general maintenance,
Transport (Vehicles), Rain waters, Solutions at the end of pipe
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Identification of Inputs/Outputs for each process (e.g. offices)
INPUTS
OUTPUTS
Activity
Offices
Goods
Energy
Water
Ink cartridges,
Toner
cartridges,
Paper
(printer, fax),
Envelopes,
Disks, CD,
Floppy disk
3/4'', Floppy
disk zip,
Batteries,
Plastic film,
Disk data
tape, Office
material
Electricity,
Heating oil,
Heating
gas, District
heating
Drinking
water
Emissions
to Air
Wastewater
Sanitary
waters
Emissions
to Soil
Generation of
Waste
Generation
of Noise
Urban solid
wastes, Paper
and cardboard,
Packages,
Glass,
Fluorescent,
Electrical and
electronic
equipment,
Cartridges of
ink, Toner
cartridges,
DisksCD,
Batteries
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Specific characteristics of R&D Organizations
•
•
•
•
•
High variety of substances used, in low quantities
High variety of pollutants produced, in low quantities
High variability in operations
High probability of creating new substances
Difficulty in the maintenance of a update register of
all substances used
• Reduced existence of applicable environmental
protection law
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Structure of the EMS implemented
The EMS documents
can be grouped in four
distinct levels
Environmental
Policy
EMS Manual
Environmental Statement
Functional
Procedures
Operational Procedures
Work Instructions
Environmental Registers
Records
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Environmental diagnostic
Main objectives:
• Evaluation of the environmental impacts resulting from an
organisation’s activities
• Identification and verification of the compliance with the
existent regulations
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Environmental Policy
The environmental policy is a declaration made by the
organisation in which there are:
• Principles related with is global environmental performance
• Targets and objectives proposed
The environmental policy include:
• A compromise with continuous improvement
• Environmental prevention
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
DAES Environmental Policy
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
DAES Environmental Policy
Principles
• To develop activities in a perspective of sustainable
development, where environmental protection has a
fundamental role;
• To aware workers and to establish good environmental
practices adequate to the developed activities, in order to
assure that their performance is in harmony with environmental
issues.
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
DAES Environmental Policy
Commitments
• To implement pollution prevention measures and management
oriented towards continuous improvement;
• To comply with relevant legislation and other environmental
requirements;
• To establish and periodically review the environmental policy,
objectives and targets;
• To supply workers the necessary training and information regarding
their environmental responsibilities;
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
DAES Environmental Policy
Commitments
• To implement and maintain an EMS according to ISO 14001 to
accomplish the environmental policy;
• To assure that environmental policy is available to authorities, clients
and society in general.
• The environmental policy of the DAES (Divisão de Ambiente, Energia e
Segurança) is divulged to all collaborators and to all that may be
interested.
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Environmental Aspects
The environmental aspects can be identified and classify
through the following methodology:
• Identification of the environment aspects
• Significances filters
• Classification of environment aspects
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Classification of Environmental Aspects
Environmental aspects are significant if S>6, with:
S = G (gravity) * P (probability)
Value
Meaning
Probability
Gravity
1
None – probability of occurrence more
than once a year
None
2
Not often - probability of occurrence
more than once a semester
In the installation of
the DAES
3
Unlikely - probability of occurrence more
than once a month
In the installation of
the ISQ
4
Probable - probability of occurrence
more than once a week
Local
5
Continuous - probability of occurrence
more than once a day
National
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Legal and other requirements
The “Legislation and Normative Documentation”
procedure defined by DAES establishes the rules for the
Identification and Control of:
• Environmental Legislation
• Normative Documentation
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Objective and targets
The objectives and targets are defined taking in consideration
the classification of the environmental aspects (e.g. Reduce the
amount of plastic bottles):
Activity
Offices
Solid
wastes
Environmental
Aspects
Objective
Target
Plastic bottles
(1,5 L)
Reduce the
amount of
plastic bottles
Reduce, during the
2º semester, 25%
the weight of the
produced plastic
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Environmental Management Program contains:
• Description of environmental objectives and targets
• Actions necessary to accomplish it
(e.g. Reduce the amount of plastic bottles)
Environmental
Objective
Environmental
Targets
Reduce the
amount of
plastic bottles
Reduce in 10%
the weight of the
plastic produced
in the 2o
semester
Activity
Replace the
bottles of
1.5L for
drinking
fountains
Deadline
Indicator
Resource
December
Amount
Drinking
fountain
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Communication
• Internal
Between the different levels and function of DAES (printed internal
communication, Internet, Information brochures)
Between the different levels and function of DAES and ISQ (printed
internal communication, Internet)
• External
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Documentation Control
The documents of the EMS of DAES have to be controled in
order assure:
•
Availability and access to the updated versions by
collaborators that may need them for the exercise of their
functions
•
That all the changes are communicated in order to
guarantee is implementation in useful time
•
That the documents are elaborated/registered verified
and/or approved only by the authorized personal
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Operational Control
DAES developed procedures for the operation of activities that are
associated to significant environmental aspects :
•
•
•
•
•
Selective Collection and Register of Paper, Cardboard and Plastic
Production
Selective Collection and Register of Batteries, Ink Cartridges and
Toners Product
Characterization of Liquid Effluents
Selective Collection and Register of Waste Production in LABQUI
Characterisation of Atmospheric Emissions
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Operational Control (cont.)
•
•
•
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Register of Fuel Consumptions
Register of Water Consumption
Characterization of Noise
Selective Collection and Register of Lamp Production
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Non Conformace and Corrective and Preventive Actions
Non Conformace and Corrective and Preventive Actions are
originated in:
•
•
Internal and external audits
Non-conformance with the operational procedures and
instruction of work
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
EMS Auditing
The EMS auditing procedure considers two different types of
audits:
•
Internal audits – with the purpose of finding if the EMS: Is
in conformance with the orientations established in the
Environmental Management System and if it is well
implemented and maintained.
•
External audits - made in order to assure and maintain the
certification and the Certified Organisation is responsible
for its execution
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Management Review
The EMS of DAES will be reviewed at least once a year in
order to:
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Guarantee the permanent satisfaction of the normative
requirements applicable
•
Accomplish of the Environment Policy and Objectives
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Benchmarking
The environmental benchmarking is a usefull tool for:
•
The evaluation of the environmental performance of the
organisation;
•
•
•
•
•
The conduction of the environmental diagnostic;
The identification of environmental objectives;
The definition of actions and programs;
The identification of best management practices;
The evaluation of environmental cost/benefit.
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Benchmarking
Examples of environmental indicators that can be used for R&D
organisations (e.g. Energy consumption):
Environmental
Issue
Energy
consumption
Performance Indicator
Unit
Electricity consumption
GWh/empl
Electricity
MWh/mc
District heating
MWh/mc
Biomass
MWh/mc
Natural gas
MWh/mc
Heating oil
MWh/mc
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Environmental Statement
The environmental statement developed by DAES consists
in the following issues:
•
•
•
Description of DAES activities
Identification and evaluation of all the significant
environmental issues of relevance to the activities
concerned
Environmental targets and objectives
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
Environmental Statement
• Summary of figures on emissions, waste generation,
consumption of raw material, energy and water, noise and
other significant environmental aspects
• Presentation of DAES environmental policy, program and
management system
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EMAS IMPLEMENTATION
Implementation of EMAS in R&D organizations
EMAS Verification in Portugal
In Portugal exist the following EMAS accredited verifiers:
•
•
•
•
APCER – Associação Portuguesa de Certificação
Lloyd’s Register Quality Assurance
BVQI Portugal
SGS – ICS
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CONCLUSION
Implementation of EMAS in R&D organizations
Environmental improvements achived
The main aspects regarding environmental improvements
reached by ISQ were:
•The identification of applicable environmental regulations;
•The evaluation of the amounts of materials, water and
energy consumed;
•The characterization of gaseous effluents;
•The characterization of liquid effluents;
•The determination of the amounts of wastes produced;
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CONCLUSION
Implementation of EMAS in R&D organizations
Environmental improvements achived
•
The selective collection of wastes produced (paper, plastic,
batteries, toner cartridges, ink cartridges, laboratory wastes)
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CONCLUSION
Implementation of EMAS in R&D organizations
Environmental improvements achived
• The reduction of the amounts of
plastic produced – through the
introduction drinking water machines
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CONCLUSION
Implementation of EMAS in R&D organizations
Environmental improvements achived
•
The reduction of the amounts of
paper consumed through the
acquisition of a double sided
printing machine
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CONCLUSION
Implementation of EMAS in R&D organizations
Environmental improvements achived
• The increase of use of recycled materials (e.g. since one
year from now, ISQ only consumes recycled paper)
• The reduction of the amounts of energy consumed
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CONCLUSION
Implementation of EMAS in R&D organizations
Conclusion
The main conclusions reached by ISQ were:
•
•
•
•
The top management commitment and support is essential
for the success of EMS implementation
The participation and motivation of all employees is
essential for the success of EMAS implementation
Adequate training as to be provided
Cost involved and the times required are some of the
difficult aspects of implementing an EMS
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CONCLUSION
Implementation of EMAS in R&D organizations
Conclusion
The implementation of EMAS II an R&D organisation, such ISQ,
can improved is:
• Productivity
• Cost savings
• Higher degree of customers’ satisfaction
• Environmental friendly products and process
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CONCLUSION
Implementation of EMAS in R&D organizations
Conclusion
The benefits of implementation of EMAS II in R&D organisation
are:
•
•
•
Controlled in terms of their impact on the environment
All environmental safety issues are controlled and
addressed with specific procedures
Laboratories have precise working procedures for handling
and storage of chemical products
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