Transcript Slide 1

7th Framework
Programme
2007 – 2013
How to register your
organisation for FP7
in URF
Unique Registration Facility (URF)
To avoid providing legal and financial
information to the EC every time an
organisations submits a proposal for FP7
or negotiates a contract was introduced
the URF
 Anybody can register an organisation in URF
 No special user name or password is
required
 A Participant Identification Code (PIC) is
provided at the end of the registration
process and can be used for proposal
submission after 48 hours
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Participant Identification Code (PIC)
 All organisations that have an FP7 grant
agreement have a Participant Identification
Code (or PIC)
 Organisations without FP7 grant
agreements can use the Unique
Registration Facility (URF) to register and
get a PIC
 EPSS is progressively being adapted to
allow for the use of the PIC
 The use of the PIC in proposal submission
is optional but highly recommended
Remember: one legal entity, one PIC
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
ec.europa.eu/research/participants/urf
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Register new participant
Organisation Data
=================
Legal name :
Business Name :
Official Language :
Name in 2nd Language :
2nd Language :
Legal form :
VAT Number :
Registration Number :
Registration Date :
Registration authority :
NACE Code : Not applicable
Registration Country : Moldova (Republic of)
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Indirect Cost Method
1. Real indirect costs
1.a) Real indirect costs (at
the level of the action)
available for all categories of participants
1.b) Simplified method
available for all categories of participants, unless
they used 1.a) before
2. Flat rate
2.a) Standard flat rate
(20%)
available for all categories of participants, unless
they used 1.a) or 1.b) before
2.b) Special transitional flat available for non-profit pubic bodies, research
rate (60%)
organisations, higher and secondary education
establishments and SMEs which are unable to
identify with certainty their real indirect costs for
the actions concerned, unless they used 1.a) or
1.b) before.
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Validate your organisation
 supporting documents have to be sent so your
organisation can be validated. On the link http://cordis.europa.eu/fp7/urf-valid_en.html - you can
find downloadable forms and instructions for the
submission of supporting documents.
 the validation could result in a possible change of the
PIC
 appoint the Legal Entity Appointed Representative
(LEAR) within your organisation. The LEAR will be the
responsible for the maintenance of your legal and
financial data of your organisation.
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Supporting documents
 The completed, dated and signed 'Legal Entity
Form' (the form corresponding to your public or
private status). Documents are accepted in the official
EU languages (translation into English is welcome).
For non EU official languages, legal translation of
these documents is compulsory.
 For 'Public Entities': a copy of the resolution, law,
decree, decision or any other official document
establishing your organisation and if applicable, a
copy of a document proving VAT registration (in case
the VAT number does not show on the registration
extract or its equivalent (of course the extract must
not be older than 6 months).
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Submit supporting documents
The requested documents can either be sent
electronically to the URF Validation Team
([email protected])
or sent by regular mail to:
European Commission
Research Directorate-General
T5 Framework programme logistics –
URF Validation Team
SDME 11/083
B-1049 Brussels
Belgium
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Legal Entity Appointed
Representative (LEAR)




Find out who can be a legal signatory within your
organisation
Find out who could fulfil the role of the LEAR
within your organisation
Download the LEAR Appointment form and the LEAR role
and tasks document.
Both documents have to be duly signed. The LEAR
Appointment document needs to be completely filled in. Finally
the documents must be sent by regular mail to:
European Commission
Research Directorate-General
T5 Framework programme logistics - URF Validation Team
SDME 11/083
B-1049 Brussels
Belgium

LEARs will receive their credentials (user name and password)
by email and post to access URF
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008
Any questions?
 CORDIS
http://cordis.europa.eu/fp7/urf_en.html
 Research Enquiry Service
http://ec.europa.eu/research/index.cfm?pg=en
quiries
 URF help desk for technical problems,
password reset, etc:
[email protected]
Direcţia Integrare Europeană şi Cooperare Internaţională, 26-12-2008