Transcript Knowledgeshare-OH libraries

KnowledgeShare
Oxford Health Libraries
Sarah Maddock
and
Julia Hallam
Before KnowledgeShare
• Subject alerts (45)
• TOCS (68)
• Email bulletins (3)
• CPD for Primary Care Alerts – 7 required...
Solutions
• KnowledgeShare – 2008 starting; 2014 ready!
• Webex demonstration/OH user profiles
• Funded by HETV for 1 year as pilot
First steps
• Arranged staff training
• Elaine set up Athens PUID, Departments
and Locations to enable library staff access.
• Training for all staff members on site – 1 day
• Practising: Test database
• Set up 4 dummy alerts for OH topics; monitor
results
Testing 1
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Survey of existing CA users.
• Comparison of existing OH alerts and KnowledgeShare alerts.
• Spreadsheet: Journal analysis for existing OH alerts (frequency, peer
reviewed, impact factor).
• Plan 1: Add resources from top 26 journals identified into
KnowledgeShare.
– Issues: RSS compatibility, ownership and time.
Testing 2
Plan 2:
a) Selected popular ‘Chronic Fatigue syndrome’ alert.
• Top 3 journal resources categorised in KnowledgeShare (but in the end
only 1 could be categorised)
b) Reduce alert offering and resources used in alerts.
• Test alerts were set up in KnowledgeShare for our 7 most popular OH
alerts.
Concerns:
Content Suitability :
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lack of time to cross check resources in OH alerts with output from
KnowledgeShare alerts
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KnowledgeShare alerts offer high level evidence –
is this suitable for our more specialist alerts?
Literature Searches
• Existing Literature Searches – saved results on the G drive and used
Zoho for statistics.
• KnowledgeShare – search results and statistics all in one place.
Searches can form part of alerts.
• Implementation and Issues:
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Browser compatibility (unable to add members)
Creating a literature search form (permissions and data protection)
Creating local procedures
Cochrane results
• Support from Brighton
– Adding searches and members
– Chrome compatibility achieved by end of September
– Checking our member records and searches
Where we are now
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50+ members added
29 search requests added
Library Assistants add member profiles and search requests.
Librarians add search results and professional interests (Brighton
checking entries).
Categorising articles from 1 journal.
Promoting KnowledgeShare to everyone.
• Mail merge emails - Send mail merge emails to existing
subscribers of alerts and those who had responded to our
survey requesting info about KnowledgeShare.
Still providing some subject alerts and TOC’s.
Continuing to run CPD Primary Care alerts.
Went live on 28th October.
Challenges
• Time and workload – adapting/managing existing
service alongside KnowledgeShare implementation.
• Unsure if quality of KnowledgeShare output similar to
our existing OH alerts (too early to tell).
• Writing procedures and creating guides and forms.
• Browser compatibility
• TOCs- RSS feeds
• Literature Searches: Cochrane/non HDAS compatibility
Positive
• Support from Brighton and Sussex
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Training (formal and ad hoc)
Meeting our developmental requests - flexible
Guides, Handbooks, Test Database
Regular Webex’s, Workshop
Prompt response to emails
No question is too small
Frequent updates and developments
Completing work for us when we were unable (browser issues etc)
Checking our entries
• Users seem enthusiastic.
• Potential to save staff time and provide a low cost, valuable
service to users.
Any Questions?
Oxford Health Libraries
[email protected]