Transcript Using Google Calendar & Google Forms to Organize Anything

Using Google Calendar &
Google Forms to Organize
Anything
Lori Y. Lee
Zanesville City Schools
[email protected]
Twitter @llee_zanesville
http://goo.gl/B0HpL
Overview
• Zanesville's use of Google Calendars &
Google Forms
• Creating a Google Calendar
• Creating a Google Form
• Using both to Organize Anything
Zanesville Use of Calendar & Forms
• Used in Media Center
•
o Requests for Media Center Visits
o Requests for Laptop Carts
o Calendars for both
Check out our Webpage
o http://www.zanesville.k12.oh.us/domain/100
Creating a Calendar
1. Once in
Google Account,
choose Calendar
2. My Calendars
select the arrow to
find Create a New
Calendar
• Name the
Calendar
• Make sure to
specify the
correct time
zone
Setting up a Calendar
•
•
On right side
click the Gear
Select
Calendar
Settings
Calendar Settings
• Many personalizations can be made
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o
Date & time format
Default meeting length
Default calendar view
Viewing weather
Adding Events
• Click and drag on your calendar screen.
• Use the Create Event link.
• Create from your calendar list.
• Use the Quick Add link.
Publish a Calendar
What is a Google Form?
• A tool to build questionnaires or surveys
• Responses are recorded in a spreadsheet
• Notifications can be activated for immediate
response
Creating a Google Form
• Go to Drive
• Create
• Choose Form
1. Name your form
2. Choose a Question Type
Text
Paragraph Text
Multiple Choice
Checkboxes
Choose from a list
Scale
Grid
3. Type question
4. Is it a Required Question
5. Edit/Copy/Delete Question
Creating a Google Form
View an example of a Live Form
http://goo.gl/vTW4T
View the gathered data
http://goo.gl/wuefs
Setting Form Notification
1. Under Tools go to
Notification Rules
2. Decide how you
want to be notified
3. When a form is
submitted
4. When to receive an
email
Publish a Google Form
•
Several places to find Link to Embed
Spreadsheet side go to Form then to
Embed form into Web page
Spreadsheet side go to Form then to
Edit Form
At the bottom on the form will be a
link address to publish form
At top click More Actions for Embed
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o


Google Form Refreshed
Google Form Refreshed Features
• Forms now allows users to collaborate with others
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in real-time
Multiple users can work on the same form
simultaneously
Unlike the previous version, forms are no longer
tied to a specific spreadsheet.
Responses are collected and stored only in the
form
If owners prefer to see the data in a spreadsheet,
they can specify a destination spreadsheet for the
data at any time.
Q&A
Feedback
http://goo.gl/dAiJm
Thanks for attending!