Transcript Trinity College Dublin DSpace development

Open Access
Inside, outside, where have
we been?
The Who of Dspace development in
Trinity College Dublin (along with the
why, the what and the how)
Niamh Brennan
Trinity College Library Dublin
Donal Lyons, MIS, TCD
Dspace UK&I User Group Meeting
November 24th 2006
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TCD Research Support System
Brief/Context
“A coherent information policy for College to
address the needs of management, the
Library, e-learning, electronic publications
and records management will be developed
with a view to having an integrated view of
information systems across the whole of
College.
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The Why?
Dspace UK&I User Group Meeting
A research database will be part of an
integrated management system to help
monitor our progress in research and
scholarship and to help manage their
support.”
-TCD Strategic Plan, Chapter 5: Strategy
to Realise our Vision of Trinity, Action 18,
p26
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Requirements: Heads of Department
1.
2.
3.
4.
5.
6.
Monitor and enhance the department’s research
profile;
Identify the department’s research strengths and
weaknesses;
Identify what research contracts are in progress
at present;
Identify the stages of other departmental
research projects (e.g. proposal, negotiation,
awaiting funding);
Identify what factors may enhance a project’s
chances of receiving funding;
Identify what expertise exists within the
department that is not currently receiving
funding;
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Requirements: Heads of Department
7. Identify what resources appear to enhance the research
activity of the department;
8. Possibly validate input by the individual academics.
Process to allow heads of department view/approve data
newly input by members of their departments;
9. Assist promotion boards by providing a standard means of
accessing progress in research;
10.Access the roles of collaborators in projects;
11.Publicise services the department offers e.g. business
consultancy …
12.May require standardised data for departmental quality
reviews;
13.Identify opportunities for possible cross-departmental
collaboration.
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TCD Portlets include: SIS, RSS, ASSET REGISTER,
PEOPLE FINDER
People Finder, SIS, Asset Register and the Research Support
System.
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Milestones
• Calendar List of Publications
• Extension of scope:
 Inclusion of postdocs etc
• Harvesting data from external databases
• Dynamic updating of staff records
• EndNote integration
• Generation of Webpages
• Reports – Schools heads, etc.
• Devolved administration
• Research Centres
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www.expertiseireland.com
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Development: Proposed 2005
•
Extension of the RSS & Further Integration
within College Systems
 Postgraduates
 Institutional repository
 Reporting, monitoring and analysis
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Scholarly Publications + Other functions…
•
•
•
E-Theses
Grey literature
Images
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TCD Information Guiding Principles
Etc…
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The Who?
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The Who.
Enovation Solutions (4)
• Phil Franks (ex TCD CS)
• Gary Mahon (MD)
• David Kerrigan (Project Manager)
• Sheldon Kerr (Guru)
MIS (5)
• Andy Watson (Analyst/Programmer)
• John Lawlor (MIS Manager/Steering Group)
• Donal Lyons (Project Delivery)
• Noreen Murray (Database Design)
• Dave McGrath (Database Commissioning)
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The Who.
CSG (4)
• Ken Gordon (Active Directory)
• Tracie Hughes (DB+WEB Server Procurement)
• Mary Maher (DB Server Commissioning)
• Dave Molloy (WEB Server Commissioning)
Networks (1)
•
Piaras Walsh (Firewall issues)
Web (2)
• Maria Fogarty (Webmaster)
• Maura Horan (Web checks)
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The Who.
Security (2)
• Sara McAnaney (Security Officer)
• Denis Carmody (Security checks)
Training (1)
• Niamh Hopkins (New Staff induction + Helpdesk)
Helpdesk (18)
xxx (Academic + Research student support)
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The Who.
Steering Group (7)
• Ian Robertson (Dean of Research)
• Robin Adams (Librarian)
• Mike Nowlan (Director ISS)
• John Murphy (Acting MIS Manager)
• John Lawlor (MIS Manager)
• Niamh Brennan (RSS Administrator)
• Arlene Healy (E-resources Sublibrarian)
• Donal Lyons (MIS)
Funding Advice (1)
• Doris Alexander (Research Office)
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The Who.
Phase 1 User Testing - Summer 2006 (7)
• Clíona Ní Shuilleabháin (Library)
• Victoria Smyth (Library)
• John McManus (Library)
• Kathryn Smith (Library)
• Patrick Doyle (Library)
•
•
Rachel Noctor (Computer Science)
Máire Jones (Computer Science)
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The Who.
Pre-Phase 2: Etheses Process Mapping (10)
• Trevor Peare (Keeper, Reader Services, Library)
• Barbara McDonald (Library: Cataloguing)
• Margaret Flood (Keeper. Collection Management)
• Clíona Ní Shuilleabháin (Library: Cataloguing)
•
•
•
Ewa Sadowska (GSO)
Sinead O’Carroll (GSO)
Professor Paddy Prendergast (Dean of Graduate Studies)
•
•
•
Vinny Cahill (Director of PG Teaching & Learning, Computer Science & Stats - Former)
Brendan Tangney (Director of PG Teaching & Learning, C.S.& Stats - Current)
Eunan O’Halpin (Dir. PG Teaching & Learning, School of Histories & Humanities)
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The Who.
Phase 2: Etheses Testing (6)
• Brendan Tangney (Computer Science)
• James Bligh (Computer Science: Research Student )
• Kevin Jennings (Computer Science: Research Student)
• Sinead O’Carroll (GSO)
• Dean of Graduate Studies
• The Theses Centre (4?)
Library Institutional Repository Management Group (6)
• Margaret Flood (Keeper: Collection Management)
• Arlene Healy (Sublibrarian: Electronic Resources)
• Susie Bioletti (Keeper: Conservation)
• Niamh Brennan
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The Who.
Office Support (4)
• Orlagh Ennis (I.S. Services)
• Sharon McIntyre (Librarian’s Office)
• Carmel Carr (Librarian’s Office)
• Linda Glennon (Librarian’s Office)
Library System Office (4)
• Mark Brennan
• Sean Breen
• Patrick Doyle
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The How?
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Peoplefinder /
Web /
College Systems
Research
Support
System
Expertise
Ireland
E-publishing,
Digitisation
Projects, etc
Dspace
WEB
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Phase 1
• Start Date: February - April 2006
• Project Scope: - RSS / DSPACE
Integration
• - Implement Oracle
• - Windows Optimisation
Reporting
• - Bulk Upload
• - Advanced Search
• - TCD Branding
• - Mapping TCD School structure
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Phase 1+
July 2006
Phillip Franks (Software Engineer)
Andrew Watson (TCD, Oracle Developer)
• Dspace administrator interface refinements
• Dspace content structure refinements
-
Friendly workflow group names
Hide empty Collections
Add LCSH to submission forms
Suppress email notifications
Indicate fields that are mandatory on submission
Sort Task pool by date created
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Phase 2
Start Date: August 2006
Revised eThesis submission process
• inclusion of all post-graduates via Research Support System
• extend Metadata mapping for Live Theses (includes refinement of existing mappings)
• export to printer/binder
• new Live Thesis collection, with Print option for owner of approved submissions
ftp upload
notifications, integration
MARC21 Export
• An automated means of transferring eTheses Metadata records from TARA into the Library C
FTP using MARC21/MARC Exchange format).
Bulk Export
• _Demonstrate working ItemExport Functionality
Edit/Delete RSS-Dspace Coordination
• Modification of existing WebServices.
• Addition of 'Expunge' function to completely remove deleted entries.
Completion of Licence access restrictions for Thesis submissions
• items with access restriction are approved and withdrawn instead of remaining in workflow.
• new 'authenticated users' group which is automatically granted access to
• restricted items.
• nightly job to check and enable items whose restrictions have expired.
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The What.
Library
Institutional
Repository
Web Services
Bibliographic metadata
Research Expertise
Project tracking
Human
Resources
Physical
Resources
FTP server
DMZ
DMZ
Financials
Web server
External Bodies
External Bodies
• Thesis printer
• ExpertiseIreland
• Portal Reviewers
Student
Administration
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Student:
Adds metadata
Uploads file/s
Applies restriction (if any)
Agrees to Licence
Reject
Supervisor:
Checks Correct file
Restriction/Stay
Keywords
Citations/Sponsors
Library:
Checks metadata
Assigns LCSH
Commits to archive
Approve
Reject
Graduate Studies Office/Dean:
1. Approves/disapproves
application for stay
[Record exported to GEAC]
Approve
Approve
Student:
Adds note & contact details
Issues command to print the
thesis
Theses Centre:
Prints thesis
Contacts student
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TCD Metadata: RSS
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TCD
Centralised System
Centralised System
Centralised System
Centralised System
Student &
Supervisor
Student &
Supervisor
?

?
Centralised System
Student &
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Centralised System
Centralised System
Student &
Supervisor

Student +
Supervisor + Dean
of Graduate
Studies



System
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The Where?
Open Access
Niamh Brennan
Trinity College Library
Phone:
Email:
+353 01 896 1646
[email protected]