Transcript Graduate Student Association

Graduate Student Association
September 2009
Business Meeting
The Executive Committee
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2009 – 2010 School Year
President: Mikael Wagner
Vice President: Xiaopeng Li
Treasurer: Amy Stanley
Secretary: Bhavin Shah
GRGA Chair: Phooiwah Khoo
PDA Chair: Rinky Alreja
Calendar of Events
Fall 2008 Semester
 9/11
September Business Meeting
 9/18
Club Registration Deadline
Finalized Agenda for October Bus. Meeting
 10/2
October Business Meeting
 11/6
November Business Meeting
 12/4
Holiday Party / December Business Meeting
Spring 2009 Semester
 2/5
February Business Meeting
 3/5
March Business Meeting
 4/2
April Business Meeting
 TBA
Spring Awards Banquet (Saturday)
 5/7
May Business Meeting
A Note about TLA’s and other
Acronyms
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GSA: Graduate Student Association
GSO: Graduate Student Organization
PDA: Professional Development Award
GRGA: Graduate Research Grant Award
EXCOM: Executive Committee
SAO: Student Activities Office
Club Registration
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Get a form here or from the GSA Web Site
Submit by September 18th to Debbie White’s
Office in Cumnock Hall
Clubs MUST get a University e-mail address
(see your advisor)
Club Participation
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Clubs are expected to volunteer to assist with
business meeting food and cleanup
Clubs are expected to send members to
serve with various committees
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GRGA Committee
PDA Committee
Holiday Banquet Committee
Spring Banquet Committee
Treasurer’s Notes
GSA Budget
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Total GSA budget
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Total encumbered
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$55,000
~$34,000
Club allotments
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TBD
2009-2010 Budget Breakdown
GSA Budget 2008-2009
GF/EXCOM
$6,858.80
PDA
$10,000.00
GRGA
$16,000.00
Unclaim ed GRGA
$10,600.00
Encum bered
$13,710.38
Unclaim ed PDA
$1,500.00
GSO
$25,556.85
Reserve
$14,603.91
Various
$1,610.38
Important Information
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All travel reimbursements must be turned
into GSA office
Order from WB Mason when applicable
Reimbursement deadlines:
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Fall Semester is December 11th
Spring Semester is April 30th
Graduate Research Grant Award
For good research
GRGA
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GRGA grants awards to good research proposals
every semester.
Applications deadlines – tentative dates,
~ Fall 2009
– 3rd week of October
~ Spring 2009 - 2nd week of March
The applications will be reviewed by the GRGA
committee (which will involve students with varied
backgrounds) and the recipients declared in the
following GSA meeting.
The money can be used for various encumbered
expenses of the proposed work and reimbursed from
the association at the end of the semester.
GRGA Application Process
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Forms are available from the GSA web site.
Submit copies of all forms to the GSA office
Kitson 300 in clearly labeled envelopes
Applications are reviewed by the board once per
semester.
Board consists of graduate student volunteers,
contact Sethu for info
Make copies of all documents for record
purposes
What is PDA?
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PDA stands for Professional Development
Awards.
Financial assistance for attending conferences,
seminars, etc.
Who is eligible for PDA
application?
ALL GRADUATE
STUDENTS
How to apply for PDA?
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Forms are available at the GSA web site –
www.uml.edu/gsa
Fill the Travel Authorization and Liability
Waiver forms.
Fill the PDA application and Travel
Reimbursement forms.
Submit the completed PDA application at GSA
office Kitson 300 in clearly labeled envelopes.
Requirements for getting PDA?
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Submit Travel Authorization and Liability Waiver
forms to Debbie White at Cumnock Hall (Provost’s
office) before leaving for your conference, seminar,
etc. or the PDA CANNOT be granted.
SAVE ALL TRAVEL RECEIPTS!
Original receipts must be submitted with Travel
Reimbursement form. (Make copies of all the documents
and receipts for records.)
Copy of Credit card statement must be submitted.
What can be reimbursed?
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Transportation,
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Lodging and
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Conference registration fees
What cannot be reimbursed?
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Food
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Entertainment costs
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Payments made BY/TO ‘third party’
What amount is reimbursed?
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Non-presenting students - $250
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Presenting students - $500
What is the deadline for PDA
application?
No earlier than one month before the
departure date of the trip,
OR
No later than one month after the return
date.
How are PDA funds awarded?
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The PDA budget is set based on the total GSA funds
available.
PDA’s are awarded on a first come first serve basis.
Only one PDA award per student per academic year.
PDA Applications are reviewed by the PDA board once
per semester.
PDA Board consists of graduate student volunteers from
many departments.
PDA Board volunteers should contact Rinky Devre.
2008 – 2009 GSO Requirements
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Minutes from at least one meeting
Events paid for by funding
Approx. amounts for each event
Questions, Comments, and
Concerns?
[email protected]
[email protected]
[email protected]
[email protected]
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[email protected]