Transcript The Process - Binghamton University Graduate School

Federal Work Study
Graduate Assistantships
Terms of Graduate Work Study Assistantships
Students must be full-time, and matriculated
Students will work an average of 10 hours per
week
Students will earn $4,002 for the academic year
($2,001/semester)
Students will receive a 50% tuition scholarship
Students will be eligible for GSEU health
benefits
Applying for the GWS Program
The number of Work Study positions is limited, and
application is required.
Submit a request explaining the proposed work
activities using the application form at
http://gradschool.binghamton.edu/gwsapplicationform.doc
Requests should be sent to John Kilmarx, AD134
([email protected])
Approval for the Work Study Program
Decisions about which department/unit will receive allocated
positions will be made based on an evaluation of each job
description; priority will be given to positions that promise to offer
students opportunity in the following areas :
University teaching/assisting
Community service
Research
Other professional experience that will enhance students’
professional development
Once approved, you will receive a confirmation that your unit
may participate in the Work Study Program
An Overview of the Process
Department applies for position through the
Graduate School
Department posts job description on Financial
Aid website (optional)
Student applies for Work Study Assistantship
Financial Aid determines eligibility
Department views list of eligible applicants
Department interviews applicants
Department selects desirable applicant(s)
Overview (cont.)
Department uses GWS website to declare intent
to hire
Once intent is declared, Financial Aid completes
financial aid portfolio and approves for hire via
website
Department makes official (written) offer
Department appoints applicant via HR
SmartForms
Posting Job Description
Departments submit job descriptions through Financial Aid
web site at:
http://bingfa.binghamton.edu/employment.htm
You can also reach this page from the gws site at:
http://gradschool.binghamton.edu/workstudy/gws.htm
Be sure to specify title as “Graduate Work Study
Assistantship” and indicate that students must be “full-time
and matriculated” in the job description section of the form
The Application
Students may complete the Work Study
application on line at:
http://gradschool.binghamton.edu/workstudy
Viewing Eligible Applicants
Departments can view eligible Work Study applicants at the
following website:
http://gradschool.binghamton.edu/workstudy/gws.htm
Choose the “Review Eligible Applicants” option
Provide the 4-digit year code (e.g., 0607)
For log-in and password details, contact Venkat
Ananthanarayanan, 7-3156 ([email protected])
The complete application for each eligible applicant can be
viewed on line by clicking next to an individual name.
Selecting Desirable Applicant
Once a department has decided on an applicant, visit
the website at
http://gradschool.binghamton.edu/workstudy/eligible.htm
At the bottom of the page, complete the “Wish to Hire”
data
Submit
Financial Aid will now complete the applicant’s financial
aid portfolio. (Please allow sufficient time.)
Viewing Approved Applicants
Once the “Wish to Hire” data has been
submitted, department may check the “Approved
for Hire” list periodically to determine if the
selected applicant has been approved for hire;
check for approved applicants at:
http://gradschool.binghamton.edu/workstudy/approved.htm
Official Offer
Once the chosen applicant appears on the “Approved
for Hire” list, department should prepare the official
offer:
 Offer
Letter
 Terms and Conditions for Employment
 Terms and Conditions for Tuition Scholarship
These forms are available from the following website
http://gradschool.binghamton.edu/workstudy/gws.htm
http://gradschool.binghamton.edu/workstudy/gws.htm
Complete HR SmartForms
Select the “28029 GA and TA (Lag)” Payroll
In completing the form, under the section entitled “GA/TA Data
Elements,” select
Title: “GA”
Funding Unit: “Grad Work Study”
Academic Year Stipend: “$4,002” for a full academic year appointment; half
the amount for a spring or fall appointment [please contact the Graduate
School, 7-2072, to confirm amount]
Appointment Length: “Academic Year” (or “Fall” or “Spring”)
Percentage of Tuition: “50%” (for both semesters if this is an academic year
appointment; otherwise, 50% for the appropriate semester of appointment)
CC/ABD Status: “Neither” (Contact the Graduate School for details)
FTE = 25%
Assure that Funding Source = FWS
Departments that already have TA/GA line #s
may use vacant lines to appoint Work Study
TA/GAs; however, the funding source must be
changed.
Submit a web Position Request Form to Human
Resources, requesting that the funding for the
position be changed to Federal Work Study
Complete a Labor Distribution Schedule
For GWS positions allocated by the Graduate School:
Line 1
P = Department’s chosen project
O = Department organization (not Graduate School!)
E = PST0 GA and TA (Lag)
T = Will depend on the appointed student’s duties:
01.97 for TAs assisting with or teaching lower division (100- or 200-level courses)
undergraduate instruction
01.98 for TAs assisting with or teaching upper division (300- or 400-level courses)
undergraduate instruction
01.99 for TAs assisting with or teaching graduate instruction
02.99 for GAs doing research
04.99 for Gas doing tasks that do not fit into any of the other categories
S = 2115020 Standard (Regular GWS allocations)
2115021 Read America (America Reads/Counts, SEHD only)
Payroll Information
All applicants must complete an I-9 form in the Human
Resources Office before they can be placed on the
payroll.
Insurance is not automatic; encourage students to
contact the HR Employee Benefits Office in LSG 528.
Payroll information such as direct deposit, withholding
forms, etc. are available from Student Payroll Services in
AD 405.
Stipends are paid on a bi-weekly basis (2-week lag)
Process for Rehiring Continuing Students
Contact Ramona Cornell at
[email protected]
Request to have student(s) portfolio reviewed
and approved for hire
Send official offer letter once student has been
approved for hire
Submit SmartForm TAGA Appointment
Questions?
Questions may be referred to:
Kate Hastings, Student Payroll Services, AD 405, 74185, [email protected]
Ramona Cornell, Office of Financial Aid, SW 109
([email protected])
John Kilmarx, The Graduate School, 7-4203,
[email protected]