Transcript Contracting with WYDOT

The basics to become Pre-qualified with
WYDOT for Highway Projects
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Bidding Capacity based on:
◦ Financial Worth
◦ Work Under Contract
◦ Equipment
◦ Contractor Performance Rating
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All persons, firms, co-partnerships, or
corporations proposing to bid on any
Wyoming Department of Transportation
(WYDOT) construction project must first
submit a statement, under oath, on a
Prequalification Questionnaire (Form PQ-2)
available through the Wyoming Department
of Transportation.
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On the application you need to indicate the
Applicant's financial ability, the adequacy of
its equipment, organization, and past
experience, and include any pertinent
information necessary to accurately assess
the Applicant's status.
Contractors wanting to subcontract do not
have to be prequalified.
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Prequalification will encompass a 15 month
period from the date of the Applicant’s fiscal
year end. Out of date financial reports will
not be considered as part of the
Prequalification statement, thus rendering it
incomplete.
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The Prequalification Form once approved
does not approve a contractor to bid on
projects (building) let through the WYDOT
Procurement office or the WYDOT
Engineering Services office.
That process will be covered later.
Prequalification may be denied or revoked if the
applicant:
A) Is declared in default while qualified in
accordance with the applicable provisions of any
contract issued by WYDOT.
 B) Has been determined to have made false,
deceptive, or fraudulent statements during the
prequalification process.
 C) Has been and is currently under debarment or
restricted from bidding by another
government agency because of criminal acts
or serious breach of contract.
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D) Has been disqualified for substantial
reasons by another governmental agency.
E) Has attempted to or has influenced
WYDOT policy through gratuities or gifts to,
or by employing WYDOT personnel.
F) Has, while qualified, demonstrated an
inability to meet WYDOT requirements for
specifications and contracts.
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Upon receipt of the Prequalification
Questionnaire, the Prequalification Officer
examines and verifies the information submitted.
Incomplete forms will be returned to the
Contractor.
Applications may take up to two weeks once all
required information has been received.
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A decision regarding the applicant’s
prequalification and rating including the type
of work classification is made after all
information has been received.
The WYDOT Prequalification Officer will notify
the Contractor of their application status.
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The Applicant's previous and present job
performance will be evaluated by using the
WYDOT’s contractor performance evaluation
system to determine the current
prequalification rating.
Work performed by subcontractors is
reflected in the Contractor's performance
evaluation.
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If approved by the Prequalification Officer, an
additional 90 day extension may be granted
if the Applicant plans to revise its fiscal year.
Contact the Pre-Qualification Office to see if
you qualify for an extension.
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WYDOT will issue a joint venture proposal
envelope to prequalified applicants upon
request.
For more information about forming a joint
venture, please contact the prequalification
office at 307-777-4056
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Prequalification for AML work will cover all
aspect of the prequalification. The PQ-2 has
to be filed with WYDOT.
AML representatives will determine if a
contractor’s prequalification amount can be
changed to perform the work financially.
Many Cities, Towns and Counties use the
WYDOT Pre-qualification list.
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The Applicant requesting a Proposal Envelope will
be required to submit a Current Work Affidavit
(Form E-103) and indicate the total dollar value
of all work under contract or subcontract
regardless of the contracting agency.
The current prequalification will be determined
by subtracting the current work remaining to be
completed from the Applicant's maximum
prequalification rating.
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In order to bid on a WYDOT Highway project,
a contractor’s prequalification can not expire
before the bid letting.
Example:
A pre-qualification expiring on March 31,
2014 the contractor will not be allowed to bid
in April.
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Direct questionnaires, correspondence, and
questions regarding highway contractor
prequalification to:
Jim Messer
Prequalification Officer
Construction Program
5300 Bishop Boulevard
Cheyenne, WY 82009-3340
(307)777-4056
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http://www.dot.state.wy.us/home/business_
with_wydot/pre_qualification.default.html
Will find information and forms to submit a
pre-qualification for Highway & Purchasing
projects.
List of Pre-Qualified Contractors
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You do not have to be Pre-Qualified to be a
Sub-Contractor or Supplier.
Subcontracts are submitted by the Prime
Contractor using Form E-59.
All Subcontracts need to be approved by the
WYDOT State Construction Engineer’s office
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WTDOT requires Prime Contractors to pay
their subcontractors to be paid promptly after
payment.
The subcontractor is required to fill out a
Certification of Subcontract Payments (Form
E-139) indicating the subcontractors receipt
of payment.
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Can be found at:
http://ipd.dot.state.wy.us/IPD/
The letter “B” indicates that that company has
been issued a bid envelope.
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Contact Russ Howe @ 307-777-4053
Web Information:
http://www.dot.state.wy.us/home/business_
with_wydot/contractors/subcontracts.html
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2010 Standard Specifications for Road and
Bridge Construction.
Book contains 8 Divisions
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Division 100- General Provisions
Division 200 – Earthwork
Division 300 - Aggregate Materials
Division 400 – Pavements
Division 500 – Structures
Division 600 – Miscellaneous Construction
Division 700 – Traffic Control & Roadway Lighting
Division 800 - Materials
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Changes to the book since it was printed are
called Supplemental Specifications.
Specifications that are unique to the project
are Special Provisions.
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1. Contract Amendments
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2. Addenda
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3. Contract (Form E-82A)
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4. Department Obtained Agreements
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5. Proposal (Form E-91)
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6. Special Provisions
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7. Supplementary Documents
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8. Plans
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9. Supplementary Specifications
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10. Standard Plans
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11. Standard Specifications
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12. Electronic CADD Files
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Against WYDOT - Must be filed through the
Prime Contractor.
Against the Prime Contractor – If an issue
involving payment by the contractor to a
subcontractor becomes the subject of dispute,
the party (contractor or subcontractor) raising the
dispute is responsible for promptly submitting a
written description of the dispute to the
engineer. State clearly who the dispute is
between, the reason for the dispute, the dollar
amount involved, and other pertinent
information.
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Andy Long, State Construction Engineer
307-777-4425
Printed Copies Available through Financial
Services. (307)777-4435
Web Information:
http://www.dot.state.wy.us/home/engineerin
g_technical_programs/manuals_publications/
2010_Standard_Specifications.html
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Electronic Copy of the 2010 Standard
Specifications.
Copies of all current Supplemental
Specifications.
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Questions?
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Thank You!