Transcript Prince Edward Fitness and Aquatic Centre

PRINCE EDWARD FITNESS
& AQUATIC CENTRE
Annual General Meeting
November 18, 2010
Welcome!
 Current
Board of Directors
 President – Art Knight
 VP & Secretary – Alastair Mathers
 Director of Finance – Mat Smith
 Director of Maintenance – Bill Halman
 Director of Fundraising – Brian Mellor
 Director of Marketing – Martin Stanley
 PEC Councilor – Bev Campbell
 General Manager – Stephanie Roth
Nominations & Election
AGM Reports
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PEFAC is celebrating five years of our non-profit
service to Prince Edward County!
Broad range of fitness and aquatics programs
being offered
Very successful year of fundraising
Strong partnerships and volunteers
Maintained a responsible budget in spite of
financial challenges
PEFAC is a not for profit organization run by the
community and for the community
PEFAC Activity by Area
PEFAC usage
Stretching Area
2008-09
2009-10
Cycle Studio
Gym/Child
Squash Courts
Pool
Studio
Weight Room
Cardio Room
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5,000
10,000
15,000
Hours
20,000
25,000
30,000
PEFAC’s Youth Programs
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“Swim to Survive” program
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4th Annual Kids of Steel Triathlon
held in June 2010
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158 students participated
7 out of 8 schools in PEC
230 children participated
40% from PEC
Success even with the rainy
weather
‘Day camps’ during summer, PA
days and March Break
Public swims
Classes including ‘Dash and
Splash’, ballet, gymnastics and
‘Tumble Tots’
Other PEFAC programs
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Squash
Weight room
Cardio vascular equipment room
Personal training
Group fitness:
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Aquatics:
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Yoga
Spinning
Aquafit
Swim lessons
Masters swim
Dolphins Swim Team
Fundraising for PEFAC
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Dinners/Raffles/Draws/Donations
‘Let’s Dance’ with the Reasons
Hydro One Grant
Contributions from service groups
Ontario Trillium Foundation Grant
Grocery Cards
Swim to Survive Grant
$8,206
$5,000
$1,000
$2,250
$15,000
$1,000
$1,974
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Total Cash
$34,430
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3557 volunteer hrs
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Next year:
 Goal of $15,500 in-house activities
 Investigating other fundraising avenues through
grant applications such as PELA, OTF, Hydro One
and other foundations in 2010-11
Maintenance and Capital
expenditures 2009-10
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Pool pump replaced
$9,518
 Hot water boiler
$5,100
 Maintenance door
$1,345
 Electrical upgrades
$4,427
 Changeroom and accessible bathroom $12,845
 Hoist / Box for nipping well
$544
 Cardio equipment
$17,000
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Pool
pump
TOTAL
Hot
water
boiler
$50,779
Maintenance Electrical
door
upgrades
Accessible
bathroom
Cardio
equipment
Hoist / Box
for nipping
well
Capital Needs for 2011
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Front doors
$5,000
 Men’s changeroom & finish women’s showers $22,000
 HRV
$22,600
 Water Fountains
$5,000
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Total
$54,600
PEFAC will raise $27,300 and requests that PEC
consider a matching $27,300 capital funding grant
Women’s
showers
Fitness & Aquatic Centre
Committee (FACC) Report:
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Working group to investigate the potential of securing a
permanent site for a Community-owned fitness and
aquatic facility in PEC
Group composition:
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Need feasibility study to evaluate business viability
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PEC Councillors, PEC Staff,
Directors and members of PEFAC,
Stakeholders including the medical community,
Citizens
Cost ~$35,000
Applying for funds to support study
Financial summary
Appointment of Auditor
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 To appoint ‘Welch & Company’ as auditor
of accounts of PEFAC for 2010-2011.
 All in favour?
 Motion
Communications
PEFAC News
An update from the PEFAC Board
October, 2010
Board Members:
Art Knight, President
Mat Smith, Treasurer
Brian Mellor, Fund Raising Coordinator
Bev Campbell, Pr. Edward County Councilor
Bill Halman, Maintenance Coordinator
Alastair Mathers, Vice President
Martin Stanley, Marketing Coordinator
Stephanie Roth, General Manager
President’s Notes:
particular thanks to Garett Heirschfeld for a
job well done in the women’s change room.
A new PEFAC program booklet has been
produced and will be distributed in local
newspapers at the end of October. Please
have a look at the great things that PEFAC
has to offer. Many thanks to Cyndl Powers,
PECI coop student & Tracy Powers for their
hard work putting this booklet together.
PEFAC is considering a free swim for the
community. This would provide a service to
the community and an opportunity for nonmembers to be introduced to the facility. The
board is interested in your thoughts on this
initiative.
HAPPY 5th BIRTHDAY PEFAC! Staff
coordinated an open house event Monday,
September 20 to 24, a great success by all
accounts. If you know of someone who might
be interested in PEFAC, they can still get a
free day pass until December 31 – see
www.pefac.ca. Also, we are offering a
membership special - 1st Month: Only
$5+HST (yearly-based memberships only).
Art Knight
We encourage all members to attend the
PEFAC Annual General Meeting which will be
held Thursday, NOVEMBER 18th. The
meeting will start with complementary lunch at
12 (yes, there is such a thing as a free lunch!)
then the meeting will begin at 12:30. The
meeting will review the status of PEFAC and
the improvements that we have made over
the past year. The board of directors are all
volunteers and we need your ideas and
energy to keep PEFAC going! In addition, we
are looking for volunteers to help the board.
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Upgrades to our facility have been moving
ahead under the direction of Bill Halman. We
have had allot of complements from members
on the upgrades to the women’s change
room. Please have a look at the Facility
updates section below for all of the other
projects that we have undertaken – many of
these may not be obvious to members, but
they are essential to keeping PEFAC running.
Congratulations to Bill and all of the folks that
have made these updates happen. In
PEFAC Staff Update:
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Welcome Julie Miller (squash coordinator),
Kevin Matheson (cleaner), Nikki Beeson
(Personal Trainer), Conor Forbes
(Personal Trainer), Stephen Morden
(Lifeguard) and Scott Blanchard
(Lifeguard)
Congratulations Julie Leavitt on her recent
marriage to Terry Miller!
Upcoming Events:
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PA Day-camp - Monday, October 25,
8:30am - 4:30pm at PEFAC facility (early
& late pick-up available)
PA Hockey Camp - Monday, October 25,
8:00am - 4:00pm at the Wellington Arena Register in advance, space is limited.
All PEFAC members are invited to our
Annual General Meeting on Thursday,
November 18, located in the Group
Fitness Studio. There will be a
Complementary Lunch (12 - 12:30pm)
then at 12:30pm the meeting will begin.
FALL Fundraising HOT Potato Dinner!
Thursday, November 18, 2010 5:00 7:00pm at Bloomfield Town Hall:
o Locally Grown Potatoes Baked to
PERFECTION.....Add some toppings
such as Chili, Cheese, Veggies, sour
 New
Website
 Facebook
 Letters to editors,
members &
politicians
 Newsletters
Coming Soon
on Twitter!
Summary:
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Great staff and volunteers have made PEFAC a
success
Strong partnerships:
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Prince Edward County Council and the PEC
Recreation, Parks and Culture Department.
Life Saving Society, Ontario Trillium Foundation, Relay
for Life, Ministry of Health Promotion, PEC Family
Health Team, Prince Edward County Marathon,
Hastings Prince Edward Health Unit, Hastings and
Prince Edward District School Board, County Kids of
Steel Triathlon Race Committee plus many other local
service groups!
Support from local businesses: Bill Marten, Lawyer and
Charlie & Cathy Thompson from Welch & Company
Accounting
Lester Family - 5 year lease agreement for PEFAC
facility has been accepted
Looking forward to the next 5 years!
Other Business & Question
Period
 Open
to floor.
 Meeting
adjourned.