Graduate Student Induction 2006

Dr Paul J Warren - Senior IT Officer

Department of Materials University of Oxford

Oxford University identity card

• Carry it with you at all times • Used to access department buildings, remove books from libraries, access other facilities etc. • If lost report immediately to College

Department of Materials University of Oxford

Department IT and AV facilities

• IT support staff • Research Group Computers • Network Infrastructure • Department Computer Network (TL) • Materials Modelling Laboratory (MML) • Department Library • Digital Darkroom • Meeting Rooms and Lecture Theatres • Photographic Unit • Department Website

Department of Materials University of Oxford

Department IT / AV Support Staff

• Dr Paul J Warren - Senior IT Officer – paul.warren@materials ; 73727 ; HR Room 30.06

• Dr Alex Cock - Teaching Lab. & Admin Network – alex.cock@materials ; 73727 ; HR Room 30.06

• Khalid Schofield - IT technician – khalid.schofield@materials ; 73728 ; ETB Room 10.28

• Andrew McKnight - AV / Photographic technician – andrew.mcknight@materials ; 73667 ; ETB Rm 10.14

Department of Materials University of Oxford

Research Group Computers

• Research groups provide computing facilities for their own group members.

• Variable provision depending on size of group, type of work and funding!

– individual or shared computers – printers, CD writers, scanners, cameras etc.

• Users (and ultimately group leaders…) are responsible for group computers!

• Talk to us if you find local facilities limiting

Department of Materials University of Oxford

Responsible Computer Use

• keep all software licenses up-to-date • keep anti-virus software up-to-date • ensure that all data is backed-up and archived • ensure that the computer is configured securely i.e. it only offers an absolute minimum of services (file sharing, FTP, etc.) which are protected either by password or by limiting host access.

Department of Materials University of Oxford

Network Infrastructure

Needed for email, web, filesharing, printing, backup etc… • 10/100Mbit Ethernet - Departmental IT – local firewall (registered machines only) • 10Gbit university backbone - OUCS – main firewall • 655Mbit link to the world - JANET • http://status.oucs.ox.ac.uk

Department of Materials University of Oxford

Network Rules

• You must agree to the University Rules • You must not tamper with the network cabling or extend the network in anyway • You must not connect any computer or other device to the network without first consulting the Department’s IT staff • You must take all efforts to ensure any computer you connect to the network is secure.

OUCS monitor misuse! e.g. p2p, skype, music etc.

Department of Materials University of Oxford

Teaching Laboratory Network

• This is priority use for undergraduates so postgrads can only use if there are free workstations, which there usually are!

• 16 workstations connecting to a fileserver • Access from any PC on the university network running a Novell Client 32, or access via FTP – ftp://[email protected]

• 2 printers, scanner, negative scanner, CD writer • Email [email protected]

(your name, initials, supervisor, course, year) to get a user account

Department of Materials University of Oxford

Materials Modelling Laboratory

• Unix/Linux workstations for research modelling • Queues: ~20 Linux Desktops, 12xDualDualCore (48q) LinuxCluster • Lecture “Introduction to the MML” – Wednesday 11 th Oct 12am 21BR LT • For more information about the MML – see http://www-mml.materials.ox.ac.uk/

Department of Materials University of Oxford

Department Library

• On-line catalogues, on-line resources – http://www.materials.ox.ac.uk/library • Two computers in main library and one in annex – no printing!

– login using your own TeachingLab account and save files to your own directory space.

• Please use computers for library purposes, not just email etc.

Department of Materials University of Oxford

Literature Searching

• How to find on-line resources – http://www.materials.ox.ac.uk/library • Searching using Web of Knowledge – http://wok.mimas.ac.uk

• Reading journals on-line within Oxford – http://tdnet.bodley.ox.ac.uk

• Bibliographic software for managing references – Endnote, Procite, Reference Manager

Demonstration if time!

Department of Materials University of Oxford

Digital Darkroom

• for high quality scanning and printing • Three computers - two PCs and one Mac • Two printers, CD writers, scanner • HP Laserjet 8550 (A4/A3 colour) (100k copies/year) • Xerox Phaser 8500 (A4 solid ink) (10k c/y) • Digital camera available from photographic • Advice on images and image processing • 24 hr access by swipecard

Department of Materials University of Oxford

Meeting Rooms and Lecture Theatres

• Computers with fixed dataprojectors and videos • Hume-Rothery Lecture Theatre • 21 Banbury Road Lecture Theatre • • Information Engineering Building Lecture Room 8 ftp://[email protected]

• Portable dataprojectors are available from photographic unit or Begbroke reception for use in other meeting rooms • 21BR, PR, HR Committee Rooms • Campbell and Yarnton Rooms at Begbroke

Department of Materials University of Oxford

Photographic Unit

• Full-time support by Andrew McKnight • Photography - mugshots, publicity, research support • Presentations - posters, specialist artwork, publications • Meetings support - AV, poster-boards, signs • Film processing service - 35mm and 120mm • User facilities • 2 film developing rooms (mainly Electron Microscopy) • 1 wet printroom, 1 digital darkroom • Equipment available • TV / video / dataprojector • Cameras, 35mm and digital

Department of Materials University of Oxford

Department Website

• There is lots of department information available on our website http://www.materials.ox.ac.uk

– People contact details – Teaching information – Research information – Local – IT – Sitemap • Any suggestions to webmaster@materials

Department of Materials University of Oxford

IT and AV Procedures

• Getting Support • Communicating via Email • Connecting to the Network • Computer usage • IT Training • Photographic Unit

Department of Materials University of Oxford

Getting IT Support - Local

Send requests to [email protected]

IT staff have weekly meetings (Mondays 11am) • Dr Paul J Warren - Senior IT Officer – – – – paul.warren@materials alex.cock@materials ; 73727 ; HR Room 30.06

• Dr Alex Cock - Teaching Lab. & Admin Network ; 73727 ; HR Room 30.06

• Khalid Schofield - IT technician khalid.schofield@materials andrew.mcknight@materials ; 73728 ; ETB Room 10.28

• Andrew McKnight - AV / Photographic technician ; 73667 ; ETB Rm 10.14

Department of Materials University of Oxford

Getting IT Support - OUCS

• OUCS have a very comprehensive website – http://www.oucs.ox.ac.uk

• Physical location is very convenient – 13 Banbury Road (beside 21BR) • Help Centre 08.30 - 20.30 Weekdays – Advisory, Registration, Help, Training etc.

– Lots of hardware available for use – [email protected]

Department of Materials University of Oxford

Communicating via Email

• OUCS provide email for this department – Everyone should have an account on herald – [email protected]

– Students are advised to imap rather than pop.

– Lots of instructions on the OUCS website • Mailing lists – Everyone should receive notices@materials – Other lists as appropriate : e.g. postgrads-1st@materials • Messages – Write messages clearly, concisely, in

plaintext

– Delete spurious message! Most are blocked but some do get through. E.g. viruses, hoax viruses, porn, chainmail, etc.

Department of Materials University of Oxford

Connecting to the Network

• Contact itsupport@materials if there are any requests or problems • Check http://status.oucs.ox.ac.uk

connection stops working if your • See http://www.materials.ox.ac.uk/it for more info on getting a network connection • Remember the rules - do not tamper!

Department of Materials University of Oxford

Computer Usage

• Software is available from the OUCS shop – Pricelist and licensing information (SLS) – purchase orders avoid paying VAT and help keeping records – pay for ALL software licenses (inc. shareware etc.) • Antivirus software

must

– itsupport@materials be run set Sophos to update automatically • Backup and archive – Formalise your backup procedure (and also archive) – Register for OUCS’s weekly backup service HFS / TSM • Security – Never allow open access (always set a password!) – Set passwords to be difficult to guess e.g. iwbi1968

Department of Materials University of Oxford

IT Training

• OUCS run an extensive range of training courses which are FREE to all members of department – Byte-sized 1hr lunchtime sessions – 1/2 day and full day courses – ECDL qualification – http://www.oucs.ox.ac.uk

Department of Materials University of Oxford

Photographic Unit

– Andrew McKnight is willing and able to advise on all aspects of photography and image production – Submit jobs using a request form • Film processing 35mm and 120mm • Photography e.g. equipment, meetings • Printing – Wet Darkrooms have booking sheets • ETB Photogrphic unit, HB microscopy area, Begbroke – Equipment loans - cameras, dataprojectors, etc.

– Support for theses by personal request!

Department of Materials University of Oxford

The End

[email protected]

Department of Materials University of Oxford