Transcript Slide 1

Delta Sigma Theta Sorority, Inc.
Cincinnati Alumnae Chapter
“Ohio Chapter of the Year!”
General Body Meeting
November 15, 2008
CACDST Goals:
• Impactful social action programming that mobilizes the chapter
• Contributing $30,000 over the next 5 years to our chapter scholarships and
programs
• Reclaiming at least 50 sorors over the next 5 years
• Enhancing our internal policies and procedures for better chapter
effectiveness
• Increasing chapter visibility within the community and the sorority.
Regional Goals:
• 200 delegates at DDNC
• 100% Chapter Compliance
• 7000 Members by June 30, 2009
• 200 DIDs (Delta Internal Development workshops)
• 8 State Meetings (e.g., Delta Days, Statewide Founders Day, Training
Clusters, etc.)
• Launch a State Program Initiative for all 8 states
• Submit 4 articles from the Midwest for the Delta Journal
• 100% attendance by chapters at the Regional Conference
• Full slate of candidates for 2009 Regional Conference
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Ohio Chapter of the Year!”
General Body Meeting
November 15, 2008
ORDER OF BUSINESS
Δ Meeting Call to Order
Δ Committee Reports
– Ebony Fashion Fair
Δ Adoption of the Agenda
– Ways & Means /Golf
Outing
Δ House Keeping
Reminder
– Delta Academy
– Delta GEMS
Δ Minutes of Previous
General Body Meeting
– Read Silently
– Cotillion
– Scholarship
– Nominating
Committee
Δ Correspondence
Δ Officer’s Reports
– President
– 1st Vice President
– 2nd Vice President
– 3rd Vice President
– Financial Secretary
– Treasurer
– Membership Intake
– Physical & Mental
Health
Δ New Business
Δ Announcements
Δ Ritualistic Closing
Note: Italic and shadowed items are reports
containing recommendations and will require action
2008 - 2009
2
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
General Body Meeting Minutes
October 18, 2008
The October 18, 2008 meeting was called to order at 10:19am, College
Hill Presbyterian Church. A quorum was present with 49 financial
members and 11 non-financial/ visiting sorors. Sor. Nancy Moody moved
to adopt the agenda. seconded. Motion carries. The June General Body
Meeting minutes were read silently. Sor. Elsie Brown moved to accept the
June minutes. Seconded. Motion Carries. The Sept. General Body minutes
were read silently. Sor. Benette Veals-Pierre moved to accept the
September minutes. Seconded. Motion Carries.
Correspondence
Sor. Charlotte McKenzie gave her report. Received invitation to Diva
Dazzle from the Stop Aids Organization.
President
Sor. Veronica Chapman gave her report. Local, Regional and National
updates. Plea to sorors to help out with committees and chapter
business.
1st Vice President
Sor. Tina Welch gave the report. Expressed gratitude to Chairs of
committees. Updates on program committees under 1st VP office.
2nd Vice President
Sor. Danelle Carter gave her report. Membership Intake reminders.
Changes to training policies and dates from regional office. Clarification
of candidate requirements. Everyone wishing to be involved must do 2
DID’s and MIT training. Training Dates: DID 10/26 3-5 in Cincinnati; 11/8 123 in Dayton, MIT-11/15 12-8; 11/22
3rd Vice President
Sor. Vickie Fairley gave her report. Informational Report. Vacancies
needed to be filled in the Resource Management group.
2008 - 2009
3
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
General Body Meeting Minutes
October 2008 ….continued
Financial Secretary
Sor. Ligaya West gave her report. Changes need to be made under the
income where the income numbers need to be swapped for EFF and
Golf Outing from DGF.
Treasurer
Sor. Gayle DeBrossard gave her report.
Appointed Officers
• Parliamentarian: Sor. Esther Cash-mills gave her report. We need
to vote to suspend 2 of our by-laws for Membership Intake. Sor.
Tina Welch moved to suspend the rule that the 2nd VP must be
LMC. Seconded. Motion Carries. Motion to suspend the rule
regarding presenting slate prior to the vote by Sor. Danelle
Carter. Seconded. Motion Carries.
• Nominating Committee: Sor. Jackie Turner gave her report.
Reminder that even those who are not on the Minerva Circle
but who would like to participate in MIT must still take the
training. Floor opened for nominations for Minerva Circle. Motion
to approve the report by Sor. Robyn McDonald-Gordon.
Seconded. Discussion. Motion Carries. Motion to approve the
Nominating Committee report by acclamation since all
candidates were running unopposed by Sor. Marthalla Foree.
Seconded. Motion carries.
Committees
• Ebony Fashion Fair: Sor. Charlotte McKenzie gave her report.
Plea for sorors to buy/sell at least 4 tickets.
• Delta G.E.M.S: Sor. Camille Woods gave her report. Motion to
accept final Spring retreat report by Sor. Marie White.
Seconded. Motion Carries. Motion to accept the final report for
the end of the year skating party by Sor. Lynadius Joseph.
Seconded. Motion Carries. Motion to accept the final report of
the kick off meeting by Sor. Danelle Carter. Seconded. Motion
Carries.
2008 - 2009
4
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
General Body Meeting Minutes
October 2008 ….continued
•Delta Academy: Sor. Candice Higgins gave her report. Motion
to accept the final report from 0708 by Sor. Marthalla Foree.
Seconded. Motion Carries.
•Housing Management: Sor. Glenda Leonard-Wilkinson gave
her report. Doing a feasibility study on whether or not the
chapter should purchase property.
•Social Action: Sor. Deitria Walker gave her report. Focus on
voter education, registration and voter rights on election day.
Motion to donate $100 to support the state get out to vote rally
by Sor. Deitria Walker. Seconded. Motion Carries.
Unfinished Business
• None
New Business
•Updates to the Policies and Procedures resulting from the 2008
National Convention.
•Motion to donate $100 to Rho Xi Rebecca Sewell Cummings
scholarship by Sor. Shawnda DeRamus. Seconded. Motion
Carries.
Announcements
•Sorors from Rho Xi came to discuss the Rebecca SewellCummings Scholarship brunch. Keynote speaker is Sor. Tina
Welch. Donations can be made out to Rho Xi Chapter.
•Adopt a Family committee requesting gift cards or money for
the chapter to give out for Thanksgiving and Christmas. Will be
collecting those at November meeting.
•Sor. Nikki Giovanni will be at Carmel Presbyterian Church at
11am on 11/19
•Cotillion applications available from Sor. Shawnda DeRamus
Motion to adjourn by Sor. Stacey Fulgham, Seconded. Motion
Carries.
Meeting adjourned at 12:31 pm followed by the Ritualistic Closing.
Stacey Fulgham
Veronica Chapman
Recording Secretary
President
2008 - 2009
5
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Correspondence Report
November 15, 2008
Greetings, Sorors. Please review the guidelines listed below that will
help in our correspondence process.
•All committee meetings, updates, announcements, etc. that you
would like included in the upcoming CAC Weekly Update should be
submitted each week, no later than Sunday, 5:00pm to
[email protected]. You must write your own
submission in its’ entirety. This will insure inclusion of any early week
meetings, as the Update will be emailed during the early part of each
week. If you have an exception/emergency, feel free to call 513-2583799.
•Please submit your info in the format as you would like for it to
appear in the update. Your info should be inclusive but brief, in
STANDARD TYPE AND FONT. Include pertinent info such as date, time,
location, contact person, email, phone number, etc. Only minor
editing will be done.
•Keep in mind that NOT EVERY FLYER/ATTACHMENT CAN BE INCLUDED.
Therefore, submit your info as bullet points that can be included in the
body of the update or send an attachment that is small in capacity.
•Please UPDATE YOUR CURRENT ADDRESS, EMAIL, PHONE NUMBERS,
ETC. with our Sergeant at Arms as you sign in for the Chapter Meeting.
Also, if you have information that is currently not on file for another
Soror, please provide it to us. We need correct information so that
we can keep you in the communication loop of CAC.
•Your suggestions and comments are welcome. Remember, ALL
SUBMISSIONS SHOULD ONLY BE SENT TO THE CHAPTER EMAIL ADDRESS:
[email protected]. Thank you Sorors!
Correspondence:
• Thank you card from Soror Jo Frazier.
•Thank you card from Soror Pearline Singletary.
•Thank you letter from AKA, Sigma Omega Chapter for our
participation in their Walk A Thon.
Submitted in the spirit of Delta,
Charlotte McKenzie
Corresponding Secretary
2008 - 2009
6
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Presidents Report
November 15, 2008
Greetings Sorors!
What a month! We are living proof that TEAMWORK makes the
Dream Work!!! We have seen evidence of that in the last 30 days
from the completion of another successful College Prep Workshop
and Ebony Fashion Fair to the historic election of Barack Obama
as the first African-American president. There’s no greater example
of what we can do when we work together for Good!
Our Dream Team will also be focusing on the following goals this year:
▲ Impactful social action programming that mobilizes the chapter
▲ Contributing $30,000 over the next 5 years to our chapter
scholarships and programs
▲ Reclaiming at least 50 sorors over the next 5 years
▲ Enhancing our internal policies and procedures for better chapter
effectiveness
▲ Increasing chapter visibility within the community and the sorority.
Local Updates
▲ Attended Rho Xi Pyramid Induction on Wed., Nov 12 and the their
Rebecca Sewell-Cummings Scholarship Brunch on Sat, Nov 1st.
▲ Attended celebration in honor of Soror Julia Perdue Nov. 2nd.
▲ Soror Paula Giddings, author of In Search of Sisterhood will be in
town for the National Black Storytellers Festival and Conference. ,
She’s participating in a Scholar’s Panel, Friday, Nov21, 3:00 to 4:00
PM at the Westin Hotel. The Scholars panel is open to the public.
They would like for us to support by attending the Scholars Panel,
possibly assisting with her book signing following the event, and/or
hosting a gathering/ reception for her while she is in Cincinnati.
She will be arriving Thursday afternoon and departing Sat morning.
State Updates
▲ Ohio President’s Conference Call, held Monday, Nov 11.
▲ Statewide Founders Day Weekend: March 6 – 8, Dayton, Ohio.
Weekend activities include: President’s Meeting, Friday, March 6,
2009, 7 PM; Keynote Speaker: Soror Octavia Matthews; Workshops:
Fiscal Management, Program Planning & Development; and
Chapter History.
2008 - 2009
7
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
President’s Report…. continued
Midwest Region Update
▲ Below are our 2008-2009 Regional Goals:
▲ 200 delegates at DDNC
▲ 100% Chapter Compliance
▲ 7000 Members by June 30, 2009
▲ 200 DIDs (Delta Internal Development workshops)
▲ 8 State Meetings (e.g., Delta Days, Statewide Founders Day,
Training Clusters, etc.)
▲ Launch a State Program Initiative for all 8 states
▲ Submit 4 articles from the Midwest for the Delta Journal
▲ 100% attendance by chapters at the Regional Conference
▲ Full slate of candidates for 2009 Regional Conference
▲ Regional Conference: July 9 - 12, Charleston, WVa.
▲ Midwest Missile deadline, Sun, Nov 30. Topic is Social Action, I
Promise to Vote Campaign
▲ Delta Homeowners Initiative is looking for additional volunteers:
Training via conference call on Sunday, December 7, 7 PM.
National Update
▲ Marcia L. Fudge, Esq., won the election to replace Soror
Stephanie Tubbs-Jones in the U.S. House of Representatives,
representing the 11th Congressional District.
▲ Delta Days at the National’s Capital – Feb 29 through March 3,
Washington D.C. – requesting at least 2 representatives /chapter
▲ Received Chapter mailing including the following information:
▲ Newly Adopted Amendments to the Constitution and Bylaws.
Should receive new documents by the end of the year. All
changes made to the Constitution and Bylaws became effective
immediately, with the exception of the new grade point average
(GPA) which become effective in Spring 2009.
2008 - 2009
8
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
President’s Report…. continued
National Update Continued
▲ Call for Nominations for Regional Officers and Committee
Members. All interested sorors contact me for additional
information. The deadline is January 17, 2009. Open Positions:
▲ Regional Director, 2 years eligible for re-election for one twoyear term
▲ Regional Representative, 2 years
▲ Member, 2010 National Nominating Committee, 2 years
▲ Member, National Scholarship& Standards Comm., 4 years
▲ Chair, 2011 Regional Nominating Committee, 2 years
▲ Member, 2011 Regional Nominating Committee (3), 2 years
▲ Collegiate Member, 2011Regional Nominating Comm, 2 years
▲ 2008 – 2010 Social Action Platform. Theme: “Advocacy in Action:
Strengthening our Legacy”. Areas of Focus include:
▲ Voting and the Census
▲ Economic Survival
▲ Quality Education
▲ Eco-Friendly Environment
▲ Keeping our Connection to Africa
▲ United Nations NGO Status
▲ Program Planning and Development Update including
modifications to the Delta Academy and Delta GEMS Programs.
Violets
▲ Charlotte McKenzie and Ebony Fashion Fair Committee
▲ Kim Hull and Scholarship committee
▲ Deatria Walker and Social Action Committee
Yours in Delta,
Veronica L. Chapman
President
2008 - 2009
9
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
First Vice President Report
Sorors the program committees continue to use teamwork to
make the dream work. The Delta Academy and GEMS
continue their record level participation engaging the young
ladies in some exciting and informative activities. Violets to
Soror Kim Hull Scholarship committee chair and her committee
for a job well done on our annual College Prep workshop held
on Saturday, October 18th at Mayerson Academy, 1PM – 5PM.
We had record attendance at the event which targeted 7th –
12th graders with a focus on college selection, testing,
application submission, interviews and financial aide. We
partnered with Queen City, Omega Psi Phi, and Cincinnati
Youth Collaborative.
Our program committees continue to be on the MOVE in the
Cincinnati area, come out and support our efforts!
Below is some key information regarding each program and
upcoming activities:
2008 - 2009
–
Dr. Betty Shabazz Delta Academy - Young ladies grades 5th
through 8th, focus on math/science, meets 1st Saturday of
each month at Corryville Recreation Center, 12pm – 3pm.
Next meeting December 13th, Bridge Building Part-1, this is the
beginning of the bridge building contest.
–
Delta Academy II: Delta G.E.M.S. (Growing and Empowering
Myself Successfully) – Young ladies grades 9th through 12th,
focus on self esteem and leadership, meets 1st Tuesday of
each month at Xavier University Gallagher Student Center
(Room 214), 6:30pm – 8:30pm. Next meeting December 6th,
Service Project, TBD, 10AM – 1PM.
–
Scholarship Committee - Scholarship applications are now
available and can be obtained from committee members or
at our website www.cacdst.org, deadline is January 31st .
–
Debutante Cotillion - Young ladies that are High school
Juniors and Seniors, focus on developing and enhancing the
debutante’s personal, educational, cultural, spiritual, and
social lives. Application deadline has been extended to
Friday, November 21st . The acceptance tea will be held on
Sunday, December 7th, Mason Community Center, 3PM – 5PM.
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DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
First Vice President Report
–
Social Action committee - Collaboration with community
partners to enhance the political and social awareness of the
Cincinnati community residents.
–
Physical and Mental Health Committee – will be focused on
Stroke and Stroke prevention in addition to Breast Cancer
Awareness, and Heart Disease. The committee will share the
event calendar at the November 14th sorority meeting.
–
Financial Fortitude Committee – We are in need of a
chairperson for this committee but we would like to focus on all
aspects of personal finances for a target group of under served
Cincinnati residence.
–
Adopt-a-Family – provide Thanksgiving and Christmas baskets
for a deserving family as well as collect and distribute personal
care items for our sick-n-shut-in sorors during Christmas.
Donations are being accepted at the November 14th and
December 20th sorority meetings.
The chapter calendar was distributed at the September
meeting and is also posted on the website, www.cacdst.org.
Please take a moment to review and add key dates to your
personal calendar.
Sorors thanks for your support to date. We are excited about
our programs and we invite you to participate.
Yours in Delta
Tina A. Welch
First Vice President
2008 - 2009
11
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Second Vice Presidents Report
Congratulations to our newly elected Minerva Circle. Thank you for your
time and willingness to serve in leading the charge of inducting new
members into our illustrious sisterhood!
Can you believe it is mid November!!! The Christmas season is fast
approaching. Let’s plan to fellowship and celebrate Kwanza! Sorors
please mark your calendars to attend our Kwanza celebration
immediately following the December sorority meeting (12/20/08). Our
Soror Integration Chair will provide more details.
Sister let me help you! We need your participation in helping to
acclimate new Sorors to our chapter. Volunteer to be a buddy!
Mark your calendar for our 2009 Statewide Founder’s Day. The
Dayton Alumnae Chapter has agreed to host this celebration. The
dates for the event are March 6-8, 2009. Stay tuned for more
details!
Reclamation……Have you invited an inactive Soror to attend a
chapter meeting? Please make a commitment to bring at least one
inactive Soror to a chapter meeting during the sorority year.
Yours in Delta,
Danelle
Danelle A. Carter
2nd Vice President
2008 - 2009
12
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Delta Sigma Theta Sorority
Cincinnati Alumnae Chapter
Third Vice President’s Report – November 2008
Yes we can – a change has come!
Happy Thanksgiving to you and yours from the
Resources Management Committee Chairs.
See our updates below.
•
Ways & Means Committee: Soror Lisa Rowell
•
Historian ~ Soror Ebonie Byndon
•
Journalist ~ Lynadius Joseph & Camile Woods
•
Web Mistress ~Soror LaCosta Mackey
•
Publicity ~ Soror Katelyn Jackson (new)
–
–
–
–
–
–
–
2008 - 2009
–
Save the date for our 4th Annual Golf Outing and Fundraiser
– May 16, 2009!
Working on chapter scrapbook.
Contact Soror Byndon at 513-283-3066 or
[email protected] for more info.
Next edition of Minerva’s Pen Newsletter forthcoming.
Send submissions for the next edition via e-mail to
[email protected] or regular mail to Soror Camille
Woods at P.O. Box 19955 Cincinnati, OH 45219.
Click www.cacdst.org for happenings
Send updates to Soror Mackey at [email protected]
Will be disseminating information to the media regarding
chapter programs and accomplishments.
13
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Delta Sigma Theta Sorority
Cincinnati Alumnae Chapter
Third Vice President’s Report cont’d
•
Audit ~ Soror Mary Coleman
•
Custodian ~ Soror Sandra Wiggins & Yvonne Coursey
•
Chaplain ~ Soror Wanda Owens
- “Come and hear, all ye that fear God, and I will
declare what he hath done for my soul.“ Psalms 66:16
•
Dial-a-Delta ~ Sorors Melba Morgan & Pearline Singletary
•
Parliamentarian ~ Soror Esther Cash Mills
•
Sergeant at Arms ~ Soror Maurine Allen
•
Housing Management ~ Soror Glenda Leonard-Wilkinson
–
–
–
–
–
–
–
Maintaining our internal controls and financial structure.
Violets for support to 2008 EFF activities.
Welcome Soror Yvonne Coursey as Assistant Custodian.
Committee meeting to coordinate roster and calling
procedures.
Updating chapter policies and procedures.
Maintaining a professional meeting environment
Coordinating our housing feasibility study.
YID
Soror Vickie D. Fairley
Third Vice President
2008 - 2009
14
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Monthly Report
October 2008
Receipts
Income
Amount
Cotillion: Registration
100.00
Membership Dues 2008-2009
Ebony Fashion Fair: tickets
Total Receipts
2008 - 2009
1575.00
15150.00
16825.00
15
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Monthly Report
October 2008
Disbursements
Expenses
Amount
Duplication
FedEx Kinkos
97.48
Website , Telephone Listing - August
& September
Cincinnati Bell
46.84
Meeting Location - September
College Hill Presbyterian
100.00
Storage Unit-July through September
American Self Storage
117.16
Membership Dues 2008-2009
DST HQ
885.00
Membership Dues: Reimbursement
Lucia Hudson
120.00
Fall Roundup: facility
College Hill Presbyterian
Fall Roundup: food
Esther Cash-Mills
Cotillion: Recruitment
Shawnda DeRamus
Delta Academy: Year Activities
Marena Brown
1176.77
Delta GEMS: Communications &
decorations
Camille Woods
18.91
Delta GEMS: Food and mailings
Camille Woods
84.47
Delta GEMS: Kick-off Meeting
Krystal Hardy
66.39
Delta GEMS: Kick-off Meeting
Camille Woods
46.79
Delta GEMS: Meeting preparation &
food
Camille Woods
201.85
Delta GEMS: Recruitment
Camille Woods
24.00
Dignitaries: President & RD gifts
Tina Welch
126.65
Donation: Scholarship Luncheon
DST Rho Xi
100.00
General: Various
Veronica Chapman
119.68
2008 - 2009
50.00
128.20
59.45
16
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Monthly Report
October 2008
Disbursements
Expenses
Amount
Golf Outing: shirts
GVS Industries, Inc
843.75
Scholarship: College Prep Workshop
catering
Prestige Catering
700.00
Ebony Fashion Fair: Audio Visual
Prestige AV
Ebony Fashion Fair: Ebony Staff
Hotel Accommodations
Millennium Hotel
847.54
Ebony Fashion Fair: Marketing/PR
Ad (Cincinnati Herald)
Sesh Communications
369.33
Ebony Fashion Fair: Mistress of
Ceremonies
Faith Daniels
100.00
Ebony Fashion Fair: Overpayment
for tickets
Barbara Juengling
Ebony Fashion Fair: Photographer
Melton Photography
350.00
Ebony Fashion Fair: Programs
Charlotte McKenzie
268.00
Ebony Fashion Fair: Seed Money
Coat Check
300.00
Ebony Fashion Fair: Signage
Ad-Pro Signs
382.25
Ebony Fashion Fair: Subscriptions
Johnson Publishing
Company
6865.50
Ebony Fashion Fair: Ticket Proceeds
Ebony Fashion Fair
9129.00
Ebony Fashion Fair: VIP Reception
entertainment
Edwin Butler
Ebony Fashion Fair: VIP Reception
food
Ovations Food Service
2008 - 2009
7101.08
50.00
325.00
3990.00
GRAND Total Expenses 35191.09
17
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Financial Roster
A
Adams-Davis, Sherri
Allen, Maurine
Archable, Victoria
Austin, Terricka
B
Barnes, Donnia
Benjamin, Tikica
Berry, Sallie
Black, Monica
Bowen, Tina
Boyce-Mathis, Angela
Brooks-Higgins, Candice
Brown, Elsie
Brown, Marena
Burton, Kyndal
Byndon, Ebonie
C
Cargile, Lori
Carter, Danelle
Cash-Mills, Esther
Chapman, Sheryl
Chapman, Veronica
Cole, L’Tanya
Coleman, Mary
Collins, Ashani
Collins, Tamia
Coursey, Yvonne
D
Dale, Marviette
Davis, Betty
DeBrossard, Gayle
DeRamus, Shawnda
Dixon, Sheree
E
Ellington, Evelyn
Elliott, Deloris
Everett, Minnie
2008 - 2009
F
Fairley, Vickie
Fears, Kristal
Ferguson-Booker, Sheila
Foree, Marthella
Frazier, Josephine
Frazier, Reynell
Fulgham, Stacey
Fultz, Betty
Fuqua, Jaekeia
G
Gayle-Rucker, Gracie
Glaspie, Geraldine
Glover, Frances
Goodloe, Celestine
Graham, Scharleen
Green, Tamara
H
Handy, Ronnise
Hardy, Krystal
Heard, Danyelle
Henry, Martha
Hollinger, April
Horton, Margaret
Howard, Carla
Hudson, Lucia
Hull, Kimberly
J
Johnson, Ruth
Jones, Nikita
Joseph, Lynadius
K
Kearney, Rose
Kendrick, Crystal
L
Leonard-Wilkinson, Glenda
Lewis-Thornton, Jennifer
Love, Melinda
M
Mackey-Moore, LaCosta
Madry, Trina
Marshall, Mikaela
Matthews, Keianna
McCray, Adrienne
McCray, Jacquelyn
McCullom, Gail
McDonald-Gordon, Robyn
McKenzie, Charlotte
Meadows, Cheryl
Merrida, Chemere
Montgomery, Olivia
Moody, Nancy
Moore, April
Morgan, Melba
Morton, Stephanie
Murphy, Eunice
N
Newberry, Lillie
O
Owens, Vera
Owens, Wanda
P
Paddio, Lillie
Pankey, Danielle
Pennington, Monetta
Potter, LeQuita
R
Reed, Allene
Reed-Jett, Carmen
Rogers, Michelle
Rogers, Shawana
Rowell, Lisa
T
Taylor, Nikki
Thomas, Nikki
Tillery, Irma
Toliver, Ernestine
Toney, Michelle
Turner, Jacqueline
Twitty, Rhonda
V
Veals-Pierre, Bennette
W
Walker, Beulah
Walker, Deatria
Walters, Lottie
Ward, Gloria
Watson-El, Jasmin
Weber-Lashore, Akiliah
Welch, Tina
Wesley, Florence
West, Ligaya
Wheeler, Tisha
White, Dorothy
White, Marie
Wiggins, Sandra
Winston, Tiffani
Woods, Camille
Y
Young, Sylvia
TOTAL
125
S
Sams, Vanessa
Shirley, Virginia Faye
Singletary, Pearline
Stallworth-Lett, Cheryl
Stewart-Tyson, Karla
Story-Stewart, Michelle
Strudwick, Casandra
18
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Treasurers Report
General Body Account
Beginning Balance October 1, 2008
Income Generated:
2008-09 Membership Dues
$
8,350.00
$ 1,575.00
Total Income
$1,575.00
Expenses Generated:
Cincinnati Bell - Telephone Listing $9.56, Website $37.28
$
46.84
Fed Ex Kinkos - Duplication
97.48
Krystal Hardy - Delta GEMS - Kickoff Meeting
66.39
Marena Brown - Delta Academy - Program Expenses Jan-June 2008
1,176.77
Veronica Chapman - Sept/Oct Meeting Notice, Candle holders BFR Water
119.68
Tina Welch - Leadership Delta - Gifts Nat'l President, MW Regional Director
126.65
College Hill Presbyterian Church - Fall Round up $50, September Meeting Space $100 150.00
Lucia Hudson - Reimburse Duplicate Payment of Dues
120.00
Prestige Catering - Scholarship - College Prep Workshop Catering
700.00
Esther Cash Mills - Fall Round up - Food
128.20
Camille Woods - Delta GEMS - Supplies, Food, Postage, Publication
376.02
Delta Sigma Theta Rho Xi - Contribution - Scholarship Luncheon
100.00
American Self Storage - Storage Unit - November-December 2008
117.16
DST HQ - Membership Dues 2008-09
885.00
5/3 Service Charge
10.00
Total Expenses
Ending Balance October 31, 2008
2008 - 2009
$
4,220.19
$
5,704.81
19
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Treasurers Report ….continued
Ways and Means Account
Beginning Balance October 1, 2008
Income Generated:
Ebony Fashion Fair - tickets
$
22,580.21
$
15,150.00
$
30,921.45
Ending Balance October 31, 2008 $
6,808.76
$
2,158.48
$
0.18
$ 15,150.00
Total Income
Expenses Generated:
GVS Industries, Inc. - Golf Outing - Shirts
Ad-Pro Signs - EFF-Signage
Ovations Food Service - EFF- VIP Reception
Millenium Hotel - EFF - Hotel Ebony Staff
Sesh Communications - EFF - Marketing/PR Ad
Charlotte Mckenzie - EFF - Programs
Barbara Juengling - EFF - Reimburse Overpymt
Edwin Butler - EFF - VIP Reception Entertainment
Melson Photography - EFF- Photographer
Prestige AV - EFF - Audio Visual , Audio
Faith Daniels - EFF - Master of Ceremonies
Johnson Publishing - EFF - Subscriptions
Ebony Fashion Fair - 'EFF - Ticket Proceeds
Seed Money for Coat Check
$
843.75
382.25
3,990.00
847.54
369.33
268.00
50.00
325.00
350.00
7,101.08
100.00
6,865.50
9,129.00
300.00
Total Expenses
Sisterhood Account
Beginning Balance October 1, 2008
Income Generated:
Interest
Total Income
$
0.18
Expenses Generated:
Total Expenses
$
Ending Balance October 31, 2008 $
2008 - 2009
2,158.66
20
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Treasurers Report ….continued
Scholarship Account
Beginning Balance October 1, 2008
Income Generated:
Interest
$
$
5,857.07
$
0.50
$
-
0.50
Total Income
Expenses Generated:
No Activity
Total Expenses
Ending Balance Before Restricted Funds $
Restricted Funds:
Scholarship Funds Reserved
Total Restricted Expenses
Certificate of Deposit Account
Beginning Balance October 1, 2008
Income Generated:
5,857.57
5,000.00
$
5,000.00
Ending Balance October 31, 2008 $
857.57
$ 10,000.00
No Activity - Maturity 11/2008
Ending Balance October 31, 2008 $ 10,000.00
2008 - 2009
21
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Treasurers Report ….continued
Cotillion Account
Beginning Balance October 1, 2008
Income Generated:
2009 Cotillion Fees
$
8,915.77
$
100.00
$
59.45
Ending Balance October 31, 2008 $
8,956.32
$
100.00
Expenses Generated:
Shawnda DeRamus -Recruitment , Mailing
Total Expenses
2008 - 2009
$
59.45
22
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Treasurers Report ….continued
GRAND TOTAL
Ads / Contribution Year-to-date
$1,200
Jul-08
$1,200
$0.00
Aug-08
$0.00
Sep-08
($100.00)
Oct-08
Nov-08
Dec-08
Jan-09
Feb-09
Mar-09
Apr-09
May-09
Jun-09
Currently Available
($100.00)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,000.00
2008 - 2009
$ 34,445.57
Delta
Research &
ED
Foundation Donation
Queen City
Chapter Walkathon
Delta Sigma
Theta Rho
Xi Contributio
nScholarship
Luncheon
23
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Ebony Fashion Fair Report
November 15, 2008
To the Sorors of Cincinnati Alumnae Chapter of Delta Sigma Theta Sorority, Inc.THANK YOU!! Through your support and participation, our Chapter was able to
bring the Ebony Fashion Fair back to the City of Cincinnati on October 31. We
received so many positive comments from the community about the event,
which are all a true reflection of what this Chapter can do. Violets to all EFF
members, volunteers, and a special thanks to the committee chairs:
Sorors Gail McCullom and Danelle Carter/Tickets
Sorors Julia Montier-Ball, Katelyn Jackson, and Yolanda Hill/PR and Marketing
Sorors Michelle Story Stewart and Lisa Rowell/Sponsors
Soror Vanessa Sams/VIP Reception
Stay tuned for the final report that will be presented at next month’s meeting.
Thank you, Sorors.
Submitted in Sisterhood,
Committee Members:
Aisha Abernathy
Tina Bowen
Kyndal Burton
Danelle Carter
Veronica Chapman
Marviette Dale
Betty Davis
Gayle DeBrossard
Shawnda DeRamus
Vickie Fairley
Stacey Fulgham
Yolanda Hill
Margaret Horton
Kim Hull
Katelyn Jackson
2008 - 2009
Carmen Jett
LaCosta Moore
Gail McCullom
Charlotte McKenzie
Julia Montier-Ball
Nancy Moody
Melba Morgan
Wanda Owens
Lisa Rowell
Vanessa Sams
Candie Simmons
Karla Stewart Tyson
Michelle Story Stewart
Jackie Turner
Tina Welch
Ligaya West
24
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Golf Outing Final Report
Name of Program: Delta Golf Outing
Date of Program/Project:
Saturday May 17, 2008
Brief Description of Program/Project:
Golf outing for the raising
of dollars to support scholarships and chapter programs. This is a
fun-filled event that reaches out to the community through golf
activities. The event is held at a great course, Walden Ponds,
which give the event a country club feel.
Location of Program/Project:
Number of Participants:
Walden Ponds Golf Club
96
Agency/Business Representatives
Lay People
Sorors
15
Delta Sorors
Others
Committee Name: Ways and Means Committee
Committee Members: Lisa Rowell (Chair), Stacey Fulgham
(Treasurer), Vickie Fairley, Tina Welch, Veronica Chapman, Ligaya
West, Charlotte McKenzie, Betty Davis, Jo Frazier, Karla StewartTyson, Bonita Laythan, Ronnice Handy, Yvonne Coursey
2008 - 2009
**PLEASE COMPLETE AND ATTACH A FINAL EXPENSE REPORT
25
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Committee Observations:
•
Overall the golf outing went well and golfers seem to enjoy
themselves. The golf course staff was very attentive and
made everyone comfortable. The golfers also appreciated
staring on time as well as the claps before starting.
•
The golfers enjoyed the food provided by Dukesters as well
as the box lunches. They also enjoyed the snacks provided
by our sponsor Soror Elsie Brown.
•
While we had a great group, participation was lower than
last year as well as the amount of Hole Sponsorships. We also
had to lower golf entry fees due to flier issues. However,
overall golf outing went well.
•
Sponsors are needed to successfully pull off the event as well
as getting information out early to take advantage of full
registration fees.
•
Violets to the committee for coming together to make this a
great event!
Yours In Delta,
Lisa Rowell
Ways and Means, Chair
2008 - 2009
26
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE Committee: Ways &
Delta GEMS Fall Retreat Means
FINAL EXPENSE REPORT Date: 11/11/08
I.
REVENUE
Grants
$
$
B.
Sorority Contribution
$ 1000.00
$ 500.00
C.
General Income
$ 11,000.00
$ 14,100.00
$ 12,000.00
$ 14,100.00
EXPENSES
A.
Accomodations (e.g. facilities,
$6,000.00
$6,732.17 *
B.
Communications (e.g. printing,
$ 300.00
$ 181.41
C.
Visual Documentation (e.g.
$
$
D.
Entertainment (e.g. musicians, D.J.,
$
$
E.
Facility Décor (e.g. decorations, table
$
$
F.
Food Service (e.g. refreshments,
$ 1,500.00
$ 1000.00
G.
Gratuities (e.g. souviners, door prizes,
$ 1,000.00
$843.75
H.
Special Recogonition (e.g. awards,
$ 600.00
$262.15
I.
Transportation (e.g. buses, airfare)
$
$
J.
Miscellaneous (activity supplies)
$
$ 200.00
$ 9,400.00
$9,219.48
$12,000.00
$14,100.00
$ 9,400.00
$9,219.48
Gross Proceeds
$ 2,600.00
$4,880.52
Sorority Contribution Item B (MINUS)
$1000.00
$500.00
$1,600.00
$4380.52
location)
publicity, postage, paper)
photograpy, video)
speakers, performers)
centerpieces)
catering)
gifts)
plagues, presentations)
TOTAL
III.
Actual
A.
TOTAL
II.
Planned
SUMMARY
REVENUE Item I
EXPENSES Item II
(MINUS)
TOTAL PROCEEDS
2008 - 2009
27
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Delta GEMS November Committee Report
Meeting: Nov 4
40 Students, 13 Sorors, 2 Parents
•
Thank you to Sorors that donated EFF tickets to GEMS.
•
Ligaya West and Stacey Fulgham: for leading a very
interactive and informative session on What to
Wear/Not To Wear (Dressing for Success) and
Interviewing Techniques.
•
Mikaela Marshall: for designing a GEMS backdrop and
taking a picture of each one of the GEMS for their
2008-09 GEMS portfolio.
Upcoming Event: Community Service
Dec 6th 10AM – 1PM; Location: TBD
2008 - 2009
28
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
2008 Cotillion Final Report
Name of Program: 2008 Cotillion Ball
Date of Program/Project: April 19, 2008
Brief Description of Program/Project:
Cotillion ball for 19 debutantes
Location of Program/Project:
Center
Number of Participants:
Northern Kentucky Convention
525
Agency/Business Representatives
Lay People
375
Young People (13-18 yrs.)
100
Delta Sorors
Others
50
525
Committee Observation:
• Change of date to eliminate prom conflicts worked well.
• Venue was nice and cost effective allowing for additional money
to be used toward scholarships.
• Need to invest in additional decorations for guest tables next
year.
Committee Name:
Cotillion Committee
Committee Members:
Ebonie Bydom, Simone Bess, Tina
Bowen, Danelle Carter, Marviette Dale (Co-Chair), Shawnda
DeRamus (Co-Chair), Jaekeia Fuqua, Stacey Fulgham (Treasurer),
Krystal Hardy, Chanda Higgins, Kim Hull, Danielle Pankey
(Treasurer), Monetta Pennington, Shawana Rogers, Silvia Young.
2008 - 2009
29
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
2008 Cotillion
FINAL EXPENSE REPORT
Committee:
Date:
Projected
Actual
Income
Seed money from 07 Cotillion
Journal Ads
Tickets/Invitations
Registration Fees & Donations
Mentor Sponsorship of Deb Luncheon ($50 per mentor)
Total Income
Expenses
Northern Kentucky Convention Center
Audio Visual
Catering: Masterpiece Creations
Professional Liability Insurance
Entertainment (DJ and Master of Ceremony)
Printing
A). Souvenir Journal @ 4000
B). Printing (i.e. handbooks = $300)
C). Invitations = $700
Adopt A Deb Luncheon
Cultural Outing: Black Nativity
Sister-to-You Retreat
Deb Stipends
Mailing
Rehearsal Site
Acceptance Tea
Public Service Activities
Photographer/Videographer
Flowers/Decorations (19 debs @ 100)
Cotillion Gifts (Trophies/Plaques) (19 debs @ $35)
Choreographer
Make-Up Artists
Debutante Tiaras
Bank Service Fees/Returned Checks
Total Expenses
Profit/Loss
2008 - 2009
$
$
$
$
$
770
20,200
19,200
3,800
950
$
$
$
$
$
734
39,945
19,500
4,014
1,075
$
44,920
$
65,268
$
$
$
$
$
2,519
2,860
19,657
200
1,300
$
$
$
$
$
3,098
2,860
18,517
200
750
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,400
300
700
1,500
308
1,900
350
250
350
800
100
2,100
1,900
665
400
450
486
$
44,495
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
4,595
227
926
1,332
308
1,743
398
125
715
1,983
1,463
245
400
300
486
267
40,939
$
24,329
30
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
2008 Cotillion Final Report
2008 Income Distribution
Deb Participation Awards (19 total @ 350 per person)
$
Character Awards (3 total @ $250 each)
$
Miss Deb
$
First Runner Up
$
Second Runner Up
$
Third Runner Up
$
Total Debutante Awards & Scholarships
$
Remaining Proceeds
to CAC General Scholarship Fund
Seed Money for 2009 Cotillion
2008 - 2009
$
$
$
$
6,650
750
6,000
4,000
3,000
1,000
21,400
24,329
paid out
reserve
reserve
paid out
2,929
1,500
1,429
31
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Scholarship Committee
Name of Program: Minority College Preparation Workshop
Date of Program/Project: Saturday, Oct 18, 2008 11:45 AM– 5:30 PM
Brief Description of Program/Project: The Minority College Preparation
Workshop is one of our key scholarship programming initiatives
targeted to students in grades 7-12. This workshop provides
participants with both general and grade-specific information
on how to successfully prepare for and apply to college.
Parents, guardians and educators are also welcome and
encouraged to attend. DST Cincinnati Alumnae Chapter leads
the planning and programming efforts while co-hosting the
workshop with our community partners: DST Cincinnati Queen
City Alumnae, the Beta Iota Chapter of Omega Psi Phi Fraternity
and the Cincinnati Youth Collaborative. The following general
and grade specific sessions were presented by educators and
professionals in their respective fields :
1)
Chart your High School Career, Careers in Demand, How to
Select a College, Applications & Essay Writing
2)
OGT/OAT Proficiency, Preparing for Today’s World (grades 7-9)
3)
Interview Basics, ACT/SAT Preparation, FASFA (grade 10-12)
4)
Panel discussions (parents & students)
Location of Program/Project: Mayerson Academy, 2650 Highland
Ave
Number of Participants: 180
Agency/Business Representatives
Lay People
Young People (13-18 yrs.)
(7-9) 39; (10-12) 81
2008 - 2009
120
Delta Sorors
20
( Parents/ Chaperones), Omegas
40
32
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Changes/ Improvements from last year:
1)
Broad mix of attendees from various schools and community based
programs: Aiken, Cincinnati Country Day, Clark Montessori, Colerain,
Finneytown, Harmony, Hughes, Lakota East, Marva Collins, Mt. Healthy,
North College Hill, Northwest, Princeton, Purcell Marion, Roger Bacon,
SCPA, Seton, Shroeder, St. Xavier, Summit Academy, Taft, Walnut Hills,
Western Hills, Winton Woods,
Withrow, Wyoming, Alpha Esquire,
CAC Delta Gems, CAC Delta Academy, Mt. St Joseph Upward Bound
2)
Evaluation ratings and comments extremely positive; well organized,
excellent time management, charismatic and knowledgeable
speakers, great benefit, wealth of information.
3)
Targeted publicity and advertising: minority college fairs, community
and high school events, Radio, Internet, Press Release
Mayerson Academy location and facility accommodations:
1)
Centrally located with ease of public transportation; clearly visible from
street with corner real estate, convenient parking.
2)
Functional and spacious lobby to efficiently greet and register guests
3)
Auditorium with comfortable seating capacity for 180+ attendees.
Ability to restrict seating to classroom style in first three rows.
4)
Smaller classroom available and seats up to 45 participants. This room
was used for grades 7-9 and was very effective for intimate group
discussions.
5)
All rooms equipped with necessary technology and lighting (laptop,
projector screens, internet access)
6)
Onsite cafeteria and overflow banquet room used exclusively for
events; offers a variety of prepared food selections. Catering staff
available to assist in serving meals, setup and clean cafeteria. Lunch
consisted of an assortment of deli croissant sandwiches, chips,
lemonade and water.
Program Agenda/ Facilitators:
1)
Date of workshop was earlier this year in comparison to last year’s Dec.
workshop. Advantage students are prepared earlier with pertinent
information for SAT/ACT test; attribute increased interest and higher no.
of attendees to earlier workshop date
2)
Program was extended by one hour (12 PM-5:30 PM)
3)
Continue to build partnerships with other organizations that share
common goal. Cincinnati Youth Collaborative was a new community
partner.
4)
Workshop Facilitators were educators or professionals with experience
relevant to the topic (i.e. Guidance Counselor, College Admissions,
Sylvan, HR Practitioner)
5)
Several raffles prizes provided throughout the day which helped to spur
engagement and encourage participation (P&G basket,T-shirts,
ACT/SAT prep books, discount tutoring sessions via Sylvan)
6)
Storyboard and displays of chapter programs, market fundraisers and
scholarship opportunities (Shabazz Academy, Beautillion, Gems,
2008 - 2009Cotillion)
33
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Committee Observations Cont.
1) General and concurrent sessions were relevant and grade appropriate
2) Excellent turnout of committee members and co-hosts to graciously
manage crowd
Future considerations based on evaluation feedback/ observations:
1) Segment future workshop for junior/ seniors only in order to provide
greater depth and application of the information (write college essay/
application, mock interviews, use of internet to research scholarships,
straight talk career panelists)
2) Reduce expenses by negotiating a limitation of facility staff (e.g.
custodian, security)
3) Confirm arrival time of any media coverage on day of event and
designee from Chapter
4) Adjust format to accommodate different learning styles, less lecture
and more student interaction/ activities.
5) More food and drinks available; consider additional food options
6) Shorten the length of the program or offer over span of two days
7) Advertise in Mason and at churches
8) Offer more programs like this throughout the year
9) Continue to separate high school from junior high in the afternoon, this
was extremely helpful
10) Improvements are not necessary, don’t change anything
Violets to the Scholarship Committee Members:
Maurine Allen, Tikicia Benjamin, Sheila Booker, Tina Bowen, Ester CashMills, Minnie Everett,
Reynell Frazier, Celeste Goodloe, Ronnise Handy, Chanda Higgins, April
Hollinger,
Tekeia Howard, Kim Hull, Lyndaius Joseph, Mikaela Marshall, Gail
McCullum,
Danielle Pankey, Nikki Taylor, Jackie Turner, Rhonda Twitty, Deatria Walker,
Tisha Wheeler
Next Steps:
Scholarship Applications are available, deadline Jan. 31st 2009. Sorors we
request your assistance in circulating the scholarship application.
Next Committee meeting, Sunday, Nov. 16th 3 PM – 4:30 PM. Location:
Brentwood Panera Bread across from Brentwood Shopping Plaza.
Respectfully submitted by:
2008 - 2009
Kim Hull, Scholarship Chair
34
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Office/Committee Name Report
Nominations Committee Report
•Below are the approved results for the 2008-2009 Minerva Circle
elections for the Cincinnati Alumnae Chapter of Delta Sigma Theta
Sorority, Inc.
•It was moved by Soror Marthalla Foree to accept the slate by
acclamation since each candidate was running unopposed. The
motion was seconded. Motion carried.
The election results were as follows:
•Position
Leader of the Minerva Circle
Keeper of the Muses and Graces
Convener of the Odyssey Experience
Jewel #1
Jewel #2
Jewel #3
Jewel #4
Jewel #5
Jewel #6
Jewel #7
Jewel #8
Jewel #9
Soror
Gail McCullom
Esther Cash-Mills
Michelle Toney
Stacey Fulgham
Tina Bowen
Danelle Carter
Gayle DeBrossard
Lynadius Joseph
Betty Davis
Shawnda DeRamus
Tina Welch
Cheryl Meadows
Respectfully Submitted by,
Jackie Turner, Chair of Nominations
Nominating Committee:
Yvonne Coursey, Nancy Moody,
Carmen Jett, Tekia Aster-Howard
2008 - 2009
35
DELTA SIGMA THETA SORORITY, INC.
CINCINNATI ALUMNAE
Physical and Mental Health
The Physical and Mental Health committee met November
10 at the home of Soror Stephanie Morton.
Sorors present at the meeting: LaCosta Moore, Yvonne
Coursey, Evelyn Ellington and Stephanie Morton.
The focus will of this years programming will be on the
“Power to End Stroke”
Monthly activities include:
• November 15- Introduction-DVD
• December 20- Stroke Material to Sorors
• January17- New Years Resolutions-Food and Exercise
• February 21- Stroke Warning Signs
• March 21- Prevention/-Treatment
• April 18- Speaker from American Stroke Association at
12:15 PM
All of the events will take place during the sorority meetings.
Respectfully Submitted by,
Stephanie Morton and Evelyn Ellington
2008 - 2009
36