Transcript Slide 1

digitalcommons.wku.edu
A pilot project funded by the Dean of Libraries & the
Provost’s Initiatives for Excellence
Western Kentucky University
Presented by Connie Foster, Project Director
Professor and Head, Dept. of Library Technical Services
May 2007; revised August 20, 2007
270-745-6151; [email protected]
[email protected]
Access TopSCHOLAR™ at:
http://digitalcommons.wku.edu/
What Is TopSCHOLAR™?
 the digital research repository of WKU,
dedicated to scholarly research, creative activity
and other full-text learning resources that merit
enduring and archival value and access
 a centralized database that supports the
intellectual life of the University and provides
easy searching and retrieval.
Who Can Contribute?
• Any WKU faculty
• Staff
• Student with faculty-sponsored research
Faculty, departments, centers, and administrative
units are encouraged to populate TopSCHOLAR™
and to select, submit, and publish works of
enduring value that merit permanent access,
contribute to the intellectual capital of WKU, and
provide primary research resources for students
and faculty worldwide.
What Is the Content?
articles, working papers, conference
proceedings,
chapters in books, essays,
creative writing, historical documents,
learning modules, data sets.
technical reports, capstone papers and
graduate and honors theses,
multimedia materials, art, presentations
… and much more.
Committees for Implementation
TopSCHOLAR™ Advisory Committee
Gordon Ford College of Business-Yining Chen
College of Education and Behavioral Sciences–Lance Hahn
College of Health and Human Services–Jay Gabbard
Ogden College of Science & Engineering-Rob Wyatt
Potter College of Arts & Letters–Drew McMichael
Bowling Green Community College–Paul Bush
FaCET–Sally Kuhlenschmidt
Honors Program–Craig Cobane
Office of Graduate Studies and Research-Richard Bowker
Academic Affairs–Mike Dale
Information Technology–John Bowers
University Libraries representative to serve as Chair–Connie Foster
TopSCHOLAR™ Management Committee
• Department of Library Public Services
Rosemary Meszaros, Jue Wang
• Department of Library Special Collections
Jonathan Jeffrey, Lynn Niedermeier
• Department of Library Technical Services
Rose Davis, Jack Montgomery
• Office of the Dean of Libraries
Haiwang Yuan, Cindy Troutman
Chair, Connie Foster, Head, Library Technical Services
Glossary of Frequently Used Terms
Communities = Departments, Centers, Units
Deposits = content uploaded by author or proxied
Associated Files = images, graphs, charts that
support the main document but are uploaded
separately
Series = the “container” for the content, where it
resides
Object = the document or work being deposited
Hierarchies, One Example
• Community (discipline like Engineering)
– Sub-community (Civil engineering)
• Series (Faculty Publications)
• Series (Ohio Valley Regional Competition Student
Winners)
System Features
• Automatic conversion of Word and RTF to PDFs
• System-generated cover pages for a consistent
look (can be turned off per series)
• Searchable by title, abstract, keywords, full-text,
authors
• Randomly generated paper of the day
• Number of downloads, number of documents
deposited
• Harvested by search engines like Google
Scholar, Yahoo! OAI metadata harvesters, etc.
Additional Features and Benefits
• Monthly statistics to authors on number of
downloads (if more than one)
• “Notify me” allows you to specify subjects
about which you want notification when a
new deposit mentions the keyword or
phrase. Basically, a research alert.
• Personal researcher pages
• E-journals, paper series, newsletters, etc.
Selected Works
(coming this fall as new component)
Publication Process
Author / Administrator
Series Administrator
Users
Editorial System
Public Repository
Metadata
Web Form
File(s)
• Submission is a simple
web form – no custom
application to download
• Authors, administrative
staff, or library staff can
upload material
• Administrator gets an
email announcing receipt
of new submissions
• Document is reviewed /
revised in the
administrative interface
• Peer review can be
integrated
• Documents are
published immediately
on the site with
administrator’s approval
How Do I Submit Content to
TopSCHOLAR™
Prepare 2 separate files (more if needed for associated files) as e-mail
attachments:
STEP ONE
File 1:
• 1. Author(s) and/or editor(s) names and email(s) and affiliations
• [faculty advisors where appropriate for student submissions]
• 2. Title (exactly as you want it to appear) and 2-5 keywords that are
not included in the title or abstract for better indexing
• 3. An Abstract separate from the main document (even if one is
already included in the manuscript). The format of the abstract
needs to be reduced to plain text with no fonts or special
characters.*(See additional details at asterisk for special characters
and coding)
• 4. Any special Comments (acknowledgements, permissions with
citations/links to published article, anything that needs to be stated
on the web site).
Continued …
File 2:
• 1. The document in MSWord or .rtf (Digital Commons generates a
title page and the PDF). If never published before, generally use
Times Roman, 12 point. A PowerPoint (.pps) can be uploaded but it
will not be generated as a PDF; it will remain as a PowerPoint.
Please submit the version of your paper as accepted for publication –NOT
THE PUBLISHER’S PDF.
• 2. Associated (or supplemental) files, such as video, audio, figures,
tables, graphs, charts. These are uploaded individually and appear
separate from the main document. Please also be sure that there
are no permissions issues related to use of the associated material.
Sometimes, especially with images, you must write a letter seeking
permission to use the material before it can be posted. (Also see
Copyright and Permissions section).
• 3. Signed author copyright form granting permission to upload and
any appropriate publisher permissions.
Copyright Form
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Copyright Permission for TopSCHOLARTM
Western Kentucky University
I hereby warrant that I am the sole copyright owner of the original work identified below:
Title of Work:______________________________________________________
Description of Material: ______________________________________________
I also represent that I have obtained permission from third party copyright owners of any material incorporated in
part or in whole in the above described material, and I have, as such identified and acknowledged such third-party
owned materials clearly. I hereby grant Western Kentucky University the permission to copy, display, perform,
distribute for preservation or archiving in any form necessary, this work in TopSCHOLAR TM digital repository for
worldwide unrestricted access in perpetuity.
I hereby affirm that this submission to TopSCHOLARTM is in compliance with Western Kentucky University policies
and the U.S. copyright laws and that the material does not contain any libelous matter, nor does it violate thirdparty privacy. I also understand that the University retains the right to remove or deny the right to deposit materials
in TopSCHOLARTM digital repository.
Copyright Owner’s Name:___________________________________________
Affiliation: _______________________________________________________
Signature: ________________________________________________________
Date: ____________
E-mail address: ______________________
Form April 5, 2007
Submit the signed permission form in one of the following ways: (1) email attachment with the content files; (2) fax to
270-745-3958 (Connie Foster), or (3) campus mail: Connie Foster, Cravens 301-A, Library Technical Services.
Completing the Process
STEP TWO
• When you have everything ready: email your files as
attachments and any explanatory message to
[email protected] or
• [email protected]
• [email protected]
• [email protected]
• [email protected]
If you’d like to call first to discuss content and ask
questions, please contact Connie Foster-270-745-6151;
Rose Davis-270-745-6154, Jue Wang-270-745-6122,
Haiwang Yuan-270-745-5084.
Copyright and Permissions
When submitting material, each person agrees to the following:
• All authors must hold ownership rights to the material, and/or must obtain
permission from third party owners, and must sign and submit a copyright
permission form to [email protected] with the content to be deposited.
• If third-party permission is granted, please give exact wording to be used,
name of publisher, date published, journal, issue, pagination, DOI (when
known), etc. If you are uncertain about contributing previously published
material, check the SherpaRoMEO site (Rights Metadata for Open
Archiving) for useful information about many publishers’ policies
(www.sherpa.ac.uk/romeo.php). If your publisher is not there, contact them
directly or email [email protected].
• Authors can often negotiate the right to deposit a current article in an
institutional repository. Just try.
Other sites that might prove useful for license agreements or negotiations
include:
• http://creativecommons.org/license/ (Creative Commons License
agreements) and
• http://www.library.yale.edu/~llicense/ (LibLicense, Licensing Digital
Information, a Yale University site).
One Last Word on Copyright
• For thorough discussion of author’s rights and potential
to retain copyright with publishers see
http://digitalcommons.ilr.cornell.edu/dc_information/6/
• An example of a copyright statement in the Comments
area of your deposit:
Copyright 2006, Elsevier Inc. All rights reserved.
This version posted with permission as author's final
version. Published in Library Collections,
Acquisitions, and Technical Services, v.29, iss. 4,
Dec. 2005: 395-402. doi:10.1016/j.lcats.2006.03.003
Removal or Withdrawal of Content
TopSCHOLAR™ is designed as a permanent scholarly record. Once a paper is
deposited, a citation to the paper will always remain. The works should be
accurate and ready for public dissemination and have proper permissions if
previously published; however, in exceptional situations authors may
request that the administrator withdraw or remove a particular paper or
version of the paper.
• If an item is withdrawn, a placeholder will be put on TopSCHOLAR™ to
indicate permanent and deliberate withdrawal and search engines will be
blocked from detecting it, but the item will continue to exist in the database
for archival value.
• If a working paper is later published in a journal (either in the same or
revised form), the publisher may require that the paper be removed;
however, the publisher may also be willing to grant posting with an
appropriate link to the final commercially published version. The author can
often negotiate this arrangement. (See also Copyright and Permissions)
• If an item is removed, it will be deleted from the database and cannot be
reinstated without re-submitting it.
Withdrawals and removals are highly discouraged. A “Withdrawn” or
“Removed” tombstone is left in its place for someone who enters the item’s
URL and cannot find the document.
Additional Resources
http://researchnow.bepress.com/
Allows searching across bepress repositories
http://works.bepress.com/ir_research/
Provides more information about Selected Works, Open
Access, Self-Archiving, and Scholarly Communication
issues
http://www.bepress.com/
To learn more about Berkeley Electronic Press
and institutional repositories like Digital
Commons, go to this site. Bepress assumed
marketing and sales of Digital Commons from
Proquest/CSA in early July 2007.
Discovery
Accessibility
Permanency
“The process, the outcomes, and especially the
passion of discovery enhance the meaning of
the effort and of the institution itself.”
Charles E. Glassick et al., Scholarship Assessed (San Francisco : Jossey-Bass, 1997),
p.9.
Make connections, provide opportunities, create new and
centralized paths of discovery and permanency for your
efforts.
You provide the content.
TopSCHOLAR™ is the container.