Transcript Document

O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
The following power point training
presentation must be viewed at
unit training and/or under the
supervision of an OSRT officer.
Members viewing the presentation must sign an
OSRT sign in sheet. The completed sign in sheet
signed by an officer must be submitted to the OSRT
Planning (Training) Section to receive credit for the
training.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
New Member
Orientation
Instruction
Revised 20Mar2014
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
Reference:
OSRT Requirement
Training power point slide program prepared
by Headquarters OSRT- 02Apr2014
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
1.0 Corporation / Mission/Goal
1.1 The Ohio Special Response Team is a State of Ohio corporation.
The Internal Revenue Service has assigned the organization a nonprofit classification of 501(c)(3).
1.2 Mission Statement
1.2.1 The Mission Statement guides our organization as it makes
decisions. It also serves to focus the group on our true purpose,
making sure that all members clearly understand why we exist.
1.2.2. “The Ohio Special Response Team (OSRT), Inc.” is dedicated to
providing the highest quality emergency service response teams to
local, state, and federal agencies in times of crisis. Our response will
be swift, sure, and professional, always displaying the utmost regard
for human life and safety.”
.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
1.3 Purpose
1.3.1The OSRT is organized exclusively for charitable, educational, and scientific
purposes, including, for such purposes, the making of distributions to
organizations that qualify as exempt organizations under section 501 (c) (3) of
the Internal Revenue Code or the corresponding provision of any future United
States Internal Revenue law. The specific purposes of the OSRT are:
1.3.2 To support local, State, and federal authorities in the event of a natural
and/or man-made disasters or emergencies.
1.3.3 To provide assistance to the authorities relating to non-disaster situations
and/or incidents.
1.3.4 To conduct training programs in subjects related to emergency response
incidents and/or situations.
1.3.5 To offer educational courses to the general public relating to the mission of
the organization.
1.4 Goal
1.4.1 To commit our time, energy and focus to maintaining a well-trained
organization of volunteers capable of supporting civil authorities and the safety
and health of the general populace with professionalism and integrity, in
emergencies involving the missing/lost and/or natural/man-made disasters. Our
goal is supported through our mission and purpose statements
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
2. Organizational Structure
2.1.1. In order to fulfill our mission, we must have an organization capable of
functioning with operational precision. All members must know what their
jobs are, be able to follow orders, and communicate effectively up and down
the chain of command (COC). This ability is never more important than when
faced with a crisis. During an emergency, all attention must be focused on
accomplishing our assigned mission. There will be no time to determine how
each member fits into the chain of command. The process must be ingrained
into every member’s actions.
2.1.2. OSRT employs a rank structure similar to police and fire departments.
Just like with the civil authorities, all orders from superior officers are to be
obeyed without question. The only exception to this rule is if you are given an
order that is illegal, immoral, or unsafe. It’s through this organizational style
that we ensure that we can respond quickly and effectively. A strong chain of
command helps us to assure that information and orders travel quickly to all
members of OSRT.
2.1.3. What is the “chain of command”? The chain of command establishes a
means of communication and hierarchy that enables OSRT to function
quickly, without overlap of duties, and without neglecting necessary functions.
Everyone in OSRT fits into the chain of command. Your assigned position in
the organization determines who you report to, and who reports to you. It
explains your interactions with other members of our organization.
2.1.4. As a member of the chain of command, you have certain duties and
obligations.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
2.1.4.1. Each OSRT member reports directly to one supervisor. This method
assures that information travels up and down the chain of command on a
consistent basis. The chain of command makes certain that no one has
multiple ‘bosses’ which can lead to confusion and mistakes. You will
generally receive your orders and directives from one person.
2.1.4.2. As an officer or supervisor, you will have command responsibility in
the chain of command. Those with command responsibility have the duty to
accept orders from superiors, and convey those orders to those under their
supervision. It is critical that orders and directives be conveyed down the
chain of command as they are given, with particular attention given to the
“commander’s intent.” As a supervisor, you have the duty to make sure that
you understand the commander’s intent and follow it to the best of your
ability.
2.1.4.3. The chain of command dictates that you will convey information up
the chain to your direct supervisor. The member would convey that
information to his/her direct superior which would normally be a team leader.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
2.1.5.1. It is imperative that all members are completely familiar with
the chain of command, and where they fit into the organizational
structure. Our ability to respond rapidly and without error will
depend on our adherence to the COC.
2.2. Staff Duties
2.2.1. President (Commander) (C). The Commander is the officer in
charge (OIC) of all OSRT functional units. The Commander has a
Support Staff that includes the Treasurer, Secretary, Safety Officer,
Liaison Officer, Information Officer, and Member Advisor. The
Commander directly supervises the section chiefs in charge of each
of the functional sections; Operations, Planning and Training,
Logistics, Finance, and Administration.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
Command Staff
Planning/Training
Section Leader
Chief
Logistics Section
Leader
Chief
Unit
Commander
Rank – Captain
Commander
Rank - Colonel
Operations
Section Leader
Chief
Command
Support Staff
Rank – Officers
Finance Section
Leader
Chief
Technical Teams
Rank –
Captain/LT
Administration
Section Leader
Chief
Unit
Commander
Rank – Captain
Team Leader
Rank – Lieutenant
Team Leader
Rank – Lieutenant
Team Leader
Rank – Lieutenant
Team Leader
Rank – Lieutenant
Team Members
Rank Member
Team Members
Rank –
Member
Team
Members
Rank –
Member
Team
Members
Rank –
Member
Team Leader
Rank – Lieutenant
Team
Members
Rank –
Member
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
2.2.2. Support Staff (SS). The Support Staff works directly for the Commander
and assists him/her in the day-to-day business of OSRT. Duties include
managing the business of the corporation and overall advisors to the
Commander.
2.2.2.1 Treasurer. The Treasurer will manage the day-to-day finances of the
corporation. These duties include paying bills and the overall management of
the checking account. The Treasurer bears fiduciary responsibility for tracking
and accounting for OSRT funds.
2.2.2.2 Secretary. The Secretary will have responsibility for the management of
meetings and the recording and maintenance of corporate documentation.
2.2.2.3 Safety Officer (SO) The OSRT Safety Officer bears the responsibility of
assuring the safety of all OSRT members during planning, training, and
deployment.
2.2.2.4 Liaison Officer (LO) - The OSRT Liaison Officer has the responsibility to
generate and maintain the necessary relationships with agencies that will
interact with OSRT.
2.2.2.5 Information Officer (IO) - The OSRT Information Officer will gather,
interpret, and disseminate information crucial to missions, such as weather and
intelligence. In addition, supervise the unit recruiting program.
2.2.2.6 Member Advisor (MA). The OSRT Member Advisor will serve in a
position looks out for the overall welfare of the members and is a critical
member of the Support Staff.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
2.2.3 Section Staff
2.2.3.1. Operations Chief. - The OSRT Operations Chief has the
responsibility to manage all aspects of a deployment. He/she will participate
in deployment planning and has the responsibility of managing the execution
of that plan. The Operations Chief may designate a subordinate officer to
manage a deployment if circumstance dictates.
2.2.3.2 Planning & Training Chief. The Planning and Training Chief is
responsible for assuring the readiness of personnel resources. He/she must
be familiar with likely OSRT responses and skills and plan and execute the
training necessary to maintain readiness of response personnel. Responsible
to maintain selective training records on the members.
2.2.3.3 Logistics Chief. The Logistics Chief manages all aspects of OSRT
resources with the exception of personnel. Logistic has the responsibility
procures, stores, maintains, and disperses OSRT equipment, food, and
technical resources.
2.2.3.4 Finance Chief. The Finance Officer is in charge of managing the
finances (grants, donations, etc.) of OSRT. The Finance Officer has the
responsibility for funding, grants, and donations.
2.2.3.5 Administration Chief. The Administration Chief manages all of the
necessary documentation for OSRT to function reliably. He/she is
responsible for personnel records, preparing orders, corporate documents,
Chair the Review Board, and most other administration information.
O
H
I
O
2.2.4. Technical Support Group
S
P
E
C
I
A
L
2.2.4.2 Technical Team Supervisor Technical Team Specialists are officers with unique skills that deliver services
in situations where their training is needed. These may include canine teams,
Dive Recovery, Communications Specialist, and others as appropriate.
R
E
S
P
O
N
S
E
T
E
A
M
2.2.4.1 Technical Support Director -The Technical Support Director will direct
and plan the activities of all technical teams including canine teams, Dive
Recovery, Communications Specialist, and aviation unit.
2.2.5 Unit Command
2.2.5.1 Unit Commander (UC) Rank – Captain. The Unit Commander will
direct and plan the activities of multiple teams/squads.
2.2.5.2 Assistant Unit Commander (AUC) Rank – Lieutenant. The Assistant
Commander is responsible for executing plans and works very closely with the
Unit Commander.
2.2.5.3 Unit Supply (US) Rank – Sergeant. The Unit Supply member will
maintain and store unit equipment and supplies.
2.2.5.4 Unit Administration Clerk (UAC) – Sergeant. The Unit Administration
Clerk bears responsibility for creating and maintaining records necessary for
tracking unit training and certifications. Additionally, the UAC will supply
certification packets to the managing agency during an event.
O
H
I
O
2.2.6. Team
S
P
E
C
I
A
L
2.2.6.2 Team Sergeant (TS) Rank – Sergeant. The Team Sergeant executes
the plans of the squad and works very closely with the Team Leader.
R
E
S
P
O
N
S
E
T
E
A
M
2.2.6.1 Team Leader (TL) Rank – Lieutenant. The Team Leader commands
and plans the activities for a team of eight (8) OSRT members with a
diverse, but comprehensive set of skills.
2.2.6.3 Team Members – completes the staffing of the team.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
3.0 Courtesies Within /Outside The unit
3.1. While professional appearance displays our professionalism to civilians
outside of our ranks, OSRT courtesies do the same for those inside OSRT
ranks and to those in agencies we will work with. We do not intend to be a
rigid organization like the military. However, there are some courtesies that
when employed, contribute to our professional image, and convey respect to
supervisors, members of liaison organizations, and all members of OSRT.
You will be provided with training to familiarize yourself with these
courtesies.
Basic Courtesies:
* Be polite.
* Don’t use inappropriate language.
* Respect the chain of command.
* Allow others to speak – be a good listener.
O
H
I
O
4.0. Safety and Risk Assessment
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
4.1. “Thou shall do no harm”, a quote from NASAR and other training
manuals. What does it mean? When OSRT accepts a mission it is legally
and morally responsible to do no harm. This means that we shall not
accomplish our mission by harming our clients/victims any further than any
injuries they have already sustained, nor shall we harm any members of
OSRT while on the mission.
4.2. How does the OSRT strive to insure that “WE do no harm!”? By
following basic guidelines and acceptable standards such as;
4.2.1. Will accept no mission that we are not sufficiently trained to do so.
4.2.2. Will accept no mission that we are not adequately equipped for, in
both personal and organizational equipment.
4.2.3. Will accept no mission that we have not practiced for.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
4.3. How does OSRT do this? We train and train again and again – to the
established standards, running practice exercises with our teams and with
other units and organizations. We also will have the necessary equipment on
hand, to perform a particular mission or we will not accept that mission.
Once we accept a mission it is our responsibility to carry out that mission to
completion or relieved by proper authority.
4.4. Whose responsibility is it to accept a mission? Only OSRT headquarters
can accept a mission and activate team(s) to accomplish that mission. To
accept a mission and activate a team(s) OSRT headquarters will make the
decision as to whether we are trained, have practiced, and have the
equipment to perform such request for missions. Ultimately the President of
OSRT will be the final say, based upon information provided by the staff, to
accept or decline a request for a mission from civil authorities. NO ONE else
will accept or decline a mission.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
4.4.1 We do not self-deploy – meaning we don’t go to an event without being
requested by proper civil authority.
4.5. How do individual members of OSRT insure that “they do no harm!”?
Every member of OSRT has the responsibility to “do no harm.” They shall do
this by using what is commonly called “common sense” and good judgment
such as;
4.5.1. Take every class and practices that are offered and required by the
Training Section.
4.5.2. The Training Section along with your assigned Unit or Section will keep
track of your training accomplished and no member or team will be deployed
on a mission unless the Training Section certifies that that the required training
has been completed for that particular mission.
4.5.3. Keep your gear (pack) ready to go at a moments notice, with the
appropriate clothing for the season.
4.5.4. Let your supervisor know of any current illnesses or medical problems
that you may have that may prevent you from deploying. If you are taking any
prescription medication please advise your supervisor of type and
requirements for the medication.
4.5.5. Keep your medical and locator card at OSRT headquarters up-to-date
by informing your supervisor - submit changes to OSRT headquarters. This
information is vital, such as; person to notify in case of injury, current
mediations, and current contact numbers.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
4.5.6. Insure that you use all Personal Protective Equipment (PPE) needed or
required.
4.5.7. Dress appropriately for the season.
4.5.8. Carry a personal 1st aid kit whenever in the field, whether in training or
an actual mission. Your supervisor will assist you in preparing the 1st Aid Kit.
Never attempt 1st aid unless you have trained to do so for that particular injury.
4.5.9 The OSRT insurance carrier requires annual inspection of each
member’s private owned vehicle POV). This inspection is mandatory since you
have insurance coverage in traveling to and from an OSRT event. The
inspection must be documented on appropriate insurance forms. The
organizational Safety Officer maintains records of the POV inspections.
4.5.10. Drink lots of water whenever in the field, regardless of the season. You
can suffer
from the effects of dehydration, even in the winter.
4.5.11. Teams will carry maps of the area of operation of a training exercise or
mission.
4.5.12. If you see something being done that could cause injury, say
something, stop it, and or report it to your supervisor can stop it.
4.5.13. This list is not meant to be all inclusive but is just a starter list. You and
your team will train and part of that training will be safety.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
4.6. To guide you in functioning safely and effectively refer to your team’s
copy of the OSRT Health and Safety Manual. Anyone can obtain a copy by
emailing the Safety Officer. The Safety Program is built on the principle of
accident prevention. Several safety related training courses are provided to
prepare the member for a potential hazardous environment.
4.6.1 The OSRT Safety Program is built around the principle of accident
prevention.
4.7. The Training Section will schedule safety classes, through the Safety
Officer, on a regular basis, and these classes are mandatory. Your supervisor
will also schedule safety briefs prior to any field training or mission. Anyone
who misses a safety brief will not be allowed on that training event or
mission.
4.7.1 The Operations Section and your supervisor will insure that a Risk
Assessment has been done prior to any undertaking a mission (tasking) or
field training event. This is a form that must be on file and approved by the
Safety Officer / Operations Section Chief at OSRT headquarters. The Safety
Officer / Operations Section Chief will monitor all training for safety
compliance and he will shut down, or deny permission for that training if he
deems the risk or safety too high. All possible safety concerns out of the
normal the Operations Section Chief will consult with the Safety Officer.
4.8. If you have any health or safety questions do not hesitate in
asking your supervisor or the Safety Officer.
O
H
I
O
5.0. Appearance and Uniform
S
P
E
C
I
A
L
5.1.1. Appearance of individual team members.
R
E
S
P
O
N
S
E
T
E
A
M
5.1. Because OSRT is an organization comprised of professionals, it is
important that we look the part. Our ability to do this will depend on two
functions.
5.1.2. Appearance and function of the unit.
5.2. Each member will comply with the appearance standards outlined in the
OSRT Uniform and Grooming Standards manual. If you examine any police
department or fire department, you’ll see that professional image is important.
Communities and organizations that we serve will expect that we present a
professional appearance that mirrors those organizations. Each team
member’s appearance contributes to the first impression of OSRT. If OSRT is
seen as a unit whose members value a sharp image, it will also be seen as an
organization that takes missions seriously.
5.3. Uniforms must be pressed, clean, and conform to the standards set down
by the OSRT Uniform and Grooming Standards manual. The uniform is one of
our common bonds. We must all look sharp for the unit to look professional.
An information sheet is available on where to purchase the uniform and
accessories.
5.3.1 Only authorized insignias may be attached to the uniform.
5.4. Just like individual appearance, appearance and functioning of each
unit/team contributes to our professional image.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.0. Administrative
6.1. The Administration Section manages all of the necessary documentation
for OSRT to function reliably. The Section is responsible for personnel records,
preparing orders, corporate documents, recruiting, and most other
administration function.
6.1.1. The Administration Section Chief is responsible for the accuracy,
maintenance, publications, and dissemination of all Administration Manual(s)
and all other directives. Maintaining and disseminating as necessary, a master
list of all OSRT Forms. Periodically publish a new version of the Administration
Manual(s) which incorporate all prior changes.
6.1.2. The Personnel/Records Director: Maintain OSRT organizational file,
Maintain member’s personnel records, publishes OSRT orders as directed by
the Commander.
6.1.3. The Time/Billing Clerk is responsible for personnel and equipment time
recording, financial matters pertaining to Vendor contracts, leases, and fiscal
agreements. Financial concerns resulting from property damage, member
injuries, or fatalities at the incident.
6.2. Membership Review – Section Chiefs/Unit Commanders
6.2.1. All new applicants must be interviewed prior to processing their
application for membership. This gives the applicant and the unit
representative to discuss membership in the organization.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.2.2. Upon completion of the interview process all applicants will be informed
that they will receive a letter of Acceptance or Non-Acceptance.
6.3. On acceptance the new member will be issued a Personal Identification
Number (PIN). Henceforth all members’ records will have the member’s names
and assigned PIN. Social security numbers are not utilized within the
organization.
6.3.1. K-9 members need to complete a canine information form for all K-9's
they intend to use. Each K-9 will be issued a PIN. K-9 PIN will be the handlers
PIN with an alpha designator.
Example - K-9 Handler Arnold PIN 100 - K-9 Bruce 100a
6.3.2. Members Personal Identification Number (PIN) will be placed on the
OSRT Identification Cards/ Badge's and will appear on all correspondence
pertaining to member.
6.4. OSRT Publications
6.4.1. Publications numbering will be accomplished by each Section using the
following numerical code system.
10.000 Headquarters 20.000 Operations 30.000 Administration
40.000 Planning/Training
50.000 Logistics
60.000 Finance
70.000 Technical Support
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.5. Forms numbering:
6.5.1. Each Section will develop and maintain a file of necessary forms for
operation. Units should also maintain a set of forms for operation. No field unit
will develop and/or issue directives or forms.
6.5.2. Form numbers will be prefixed by the Section numerical code.
6.5.3. A master forms file will be maintained by the Administration Section.
6.6. Table of Organization (TO)
6.6.1. The OSRT Table of Organization will be identified by a paragraph number
corresponding to the numerical code.
Headquarters Section - TO Paragraph number 10
Operations Section
- TO Paragraph number 20
Administration Section - TO Paragraph number 30
6.6.2 Position numbers within the Section will be identified by a Line number
starting with 01 - being the Section Chief.
Section Chief - TO Line number 01
Personnel/Records Director - TO Line number 02
6.6.3 Every member is assigned a number position on the T.O.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.7. Order’s Categories
6.7.1. Orders will be published in the following eight (8) categories:
PO - Permanent Order assigning a new member to the organization
including their Personal Identification Number (PIN).
CM - Competent Membership
TO - Assignment/reassignment- authorized Rank/position within OSRT
Table of Organization.
ST - Special Qualification Tabs (insignias/pins) to be worn on the
uniform.
AC - Awards and Certificates of Recognition
MO - Individual or Unit Mobilization
DMO -Individual or Unit Demobilization
LV - Personal - Medical Leave or leave for other reasons.
LT – Letter of termination – releasing a member from the unit.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.7.2. Orders will be identified by category prefix - month - order number
consecutive for that month and the last two numerals of the year order is
published.
Example – Category-- month --order number-- year
PO 01-01-09
RO 10-12-09
Permanent Order
Rank Order
January - 1st order- 2009
October - 12th order-2009
6.8. Personal/Medical Records Jacket (PMRJ)
6.8.1. The Administration Section will prepare on all members a PMRJ to be
kept by the OSRT Headquarters.
6.8.2. All documents filed on the authority of this policy are the property of the
OSRT. Once filed, these documents will not be removed.
6.8.3. Custodians will protect records from loss, destruction, or unauthorized
disclosure. Storage locations will be locked.
6.8.4. Data in PMRJ will be classified as "CONFIDENTIAL" whether it bears
special markings or not.
6.8.5. Members may view and be given copies of documents in records
relating to them on written request.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.8.6. Members may authorize, in writing, an agent to view and receive
copies of documents kept in their PMRJ.
6.8.7. Records and information will be released to persons performing
routine records maintenance, processing personnel actions, and performing
personnel management functions. Custodians must assure records are not
released to unauthorized persons or activities.
6.9. Termination of Membership as a result of disciplinary measures or not
paying required annual dues ($).
6.9.1. Expulsion will be reserved for confirmed serious breaches of discredit
to the organization or
serious violation of OSRT rules, regulations, or procedures.
6.9.2. The Training Officer may commence termination of membership
procedures by notification to the Executive Committee of a member
showing neither interest in the activities of the OSRT nor significant activity
within the organization over a period of one year or has failed to acquire
certification or maintain recertification standards as set forth in the OSRT
manuals.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
6.10. Training/Time records
6.10.1 Each Section and Unit will be responsible for time accounting of its
section by submitting an OSRT Form 40-15, Time Sheet.
6.10.2 The time sheet will be submitted to the Operations Chief at the end of
each month for documentation purposes. The time sheets will be correlated
into a monthly report for the purpose of the grant writing application
process – training time can be utilized as in kind hours (dollars). The
time sheets will also be utilized reporting training hours to government
agencies and for Mountain Rescue Association’s annual report.
6.10.3 Each Section and Unit will be responsible for submitting their training
reports of its section and unit by submitting an OSRT Form 40-4, Unit Training
Report to the Operations Chief.
6.10.4 The unit training report will be submitted to the Operations Chief at the
end of each month for documentation purposes. The time sheets will be
correlated into a monthly report for the purpose of evaluating training
accomplished/training requirements. Report will be provided to the
Commander.
6.10.4.1 The records will be verified against the master training records for
auditing purposes.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
7.0. Formations
7.1. Members standing in a structured formation provide a visual image of
how OSRT view itself through the eyes of an observer. If members can
quickly move into a structured formation communicates to the observer that
OSRT is highly trained and know how to get the job done. Formations along
with the uniform will leave a favorable impression on any observer.
Remember it’s the first impression that counts and will be the lasting
impression. Job knowledge and skills will mean little, if we fail to make a
favorable first impression.
7.2. Most large law enforcement and fire departments of any size conducts
formations. Formations are used for a variety of reasons.
7.2.1. Facilitates taking roll or head count – determining the location of all
members.
7.2.2. Announcing important information.
7.2.3. Present awards and to honor the U.S. flag.
7.2.4. Members identify with their Unit.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
7.3. Your Commander will explain how to participate in a structural
formation.
7.4. There are several functions that you must be aware of when in a
formation.
7.4.1. Dress – left or right mean to align yourself with the member next to
you.
7.4.2. Cover – align yourself with the member in front of you.
7.4.3. Attention – means stand straight – feet together/arms at your side
and no talking/smoking and hats must be on.
7.4.4. At Ease – relax – may talk but not leave the formation.
7.5.5. The Unit commander will be standing in front of your unit.
7.5.6. A formation is organized in rows and columns.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
8.0. Equal Employment and Workplace Environment
8.1. It is the policy of OSRT to promote a productive work environment. This
organization will not tolerate, condone, or allow verbal or physical conduct by
any member or, to the extent possible, non-member, that harasses, disrupts,
or interferes with performance or that creates an intimidating, offensive, or
hostile environment.
8.2. Members are individually responsible for refraining from engaging in
harassing or offensive conduct and are encouraged to report harassing or
offensive incidents. Each commander/supervisor has a responsibility to keep
the unit free of any form of harassment. In particular, no
commander/supervisor is to threaten or insinuate, either explicitly or implicitly,
that member’s refusal or willingness to submit to sexual advances will affect a
member’s term or conditions of membership in any way. In the near future an
information sheet is available that outlines OSRT policy on this subject –
please read and sign and date the sheet.
8.3 A Drug and Alcohol Policy will be release in the near future.
T
E
A
M
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
COMPETENT MEMBER
1 year to complete.
AED
BLOODBORNE PATHOGENS
COMMUNICATIONS
FIRST AID - BASIC
QUALIFIED TEAM
Listing not all inclusive.
AMERICAN SIGN LANGUAGE
CPR
FEMA IS100/200/700/800
ORIENTATION
AVIATION SAFETY
BOMB HAZARD RECOGNITION
BOMB SEARCH
CANINE ASSISSTANT
CONFINED SPACE
AWARENESS
EVIDENCE PROTECTION
GPS
HAZARDOUS MATERIAL
AWARENESS
SARTECH II - NASAR
HIGH-ANGLE RESCUE
AWARENESS
HIGH VOLTAGE PROTECTION
LIGHT URBAN SAR
MAN TRACKING
SECURITY OPERATIONS
STRUCTURAL
AWARENESS
SWIFT WATER AWARENESS
LOST PERSON BEHAVIOR
TRAFFIC MANAGEMENT
TRAINING STANDARDS
VEHICLE RESCUE AWARENESS
WEATHER FUNDAMENTALS
WIDE AREA SEARCH
OSRT POLICIES & DIRECTIVES
DOCUMENTATION SPECIALIST
SWIFT WATER OPERATIONS
DISASTER ASSESSMENT TEAMS
DIVE RECOVERY
HIGH
ANGLE
OPERATIONS
K9 TEAMS
COLLAPSE
SPECIALISTS
RESCUE
OTHER
FEMA IS102
ANTI-TERRORISM
CRITICAL INCIDENT STRESS
DISORDER
EMERGENCY
TERRORISM
FEMA IS800
FEMA IS805
FEMA IS809
RESPONSE
TO
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
9.0. Training
9.1. OSRT is capable of responding to a wide variety of events that include
natural and man-made disasters, search and rescue, and many others. In
order to provide the necessary skills for these events, members will be
trained in many disciplines. Listed in the matrix are general areas of training
and the list isn’t all inclusive. Your unit commander can explain the training
requirements in more detail. Definitions for these skills are found in
Appendix A.
9.2. There are technical teams trained in specialty operations such as dive
teams, canine handlers, swift water operations, Spanish language,
SARTECH I (Advance Search & Rescue), and Incident Command
Management.
9.3. Not all OSRT members will be trained in all disciplines. There will be
physical limitations that preclude some types of training for some members.
There are also limitations on the number of members needing certain skills.
Your supervisor will work with each team to determine necessary team skills
and how they apply to you.
9.3.1. Members may request training beyond what is required for their
team. These requests will be considered on an individual basis and should
be discussed with your supervisor. The complete lists of training
opportunities are contained in the OSRT Training Manual, along with a
schedule of training opportunities.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
9.4. The Training Officer has responsibility for determining training needs and
providing training opportunities. The necessary skills are determined from the
most-likely events OSRT would respond to. In Ohio, some of our top priorities
will be responding to lost person incidents, floods, and storms.
9.5. As a member, you have the responsibility to secure the training needed to
fulfill your team role. Only when each team can provide the minimum number
of people with required skills can we reach our full potential. As our skills
increase in number and type, we will become a more valuable resource to the
organizations that require our assistance.
9.6. Training is important, but OSRT members must be competent in each of
their skills. Civil authorities may require that each member of a response
team be able to show proof of current training conducted by a person certified
to train in that skill. On entering the training program you will be issued an
OSRT Team Member Log Book. Your commander will explain how to utilize
the Log book. The Log Book should be with you on all OSRT activities. On
occasions you may be requested to show your Log Book to an OSRT officer
9.7. It is only through training that we can deliver the value that we promise
and is expected of us. You will see that training, and retraining, is a high
priority for OSRT. Just like any other first-response organization, we must
always be ready to respond to an emergency, and our training must always be
current. Training may someday save your life, and enable you to save the
lives of others.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
9.8. As a new member, you will receive the initial training you need to be a
valuable member of OSRT. It is your obligation to secure the training you
need, and keep it current. Guidance will be provided to you through your
supervisor. Further information about the Training Program will be
provided to you during your orientation training.
9.9 On entering the OSRT training program you will be asked to sign an
agreement to deploy within Ohio on an approved OSRT event/incident.
Signing this agreement means that you will complete the required training
program within a 2 years’ time frame. Most new members can complete
the program in a little over a year.
9.10 You must attend the annual field training exercise (FTX) in
accordance with OSRT Policy. Normally the FTX will be 3 to 4 days in
duration. If you are unable to attend every year then you must attend at
least every other year. Missing a FTX can possibly contribute to not
completing your training on schedule. Many significant training courses are
offered at the annual FTX.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
10.0 Equipment – Organizational and Personnel
10.1. Equipment falls into two broad categories – organizational and
personal. Both are important to the operation of the unit. Without
equipment the OSRT cannot undertake a real world tasking.
10.2.1. Organizational Equipment. The Logistic Section has the duty to
manage all organization equipment. Logistic has the responsibility to
determine what to order, storage, issue, and maintenance of the equipment.
Normally this equipment is only issued for training and real world tasking and
then turned back into Logistic. However, there are selected equipment that
be issued for long term. Details of the Logistics Section are found in the
Logistics Manual.
10.2.1.1. Selective organizational equipment may be issued to a Unit for
storage at their location. This would be done to expedite the deployment in
a real world tasking.
10.2.1.2. Some organizational equipment may be issued to each member.
The equipment would be turned back into Logistic, if the member were to
leave the organization.
10.2.1.3. Organizational equipment must be protected and not damaged.
You may be held accountable financially for any lost or damaged equipment.
In driving an OSRT vehicle – the fluids and overall condition must be
checked before driving the vehicle and obey traffic laws.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
10.2.1.4 The OSRT truck and trailer is equipped with organizational
equipment that may be needed at an event/incident.
10.2.2. Personal equipment is in the possession of the individual member.
Normally each member will be responsible to purchase the equipment
reference in Policy 10-19 Standardize Pack. Do not purchase any
equipment before consulting with your commander. Your commander will
review Policy 10-19 with you and make recommendations on equipment.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
11.0. OSRT Confidentiality and Ethics
11.1. OSRT ethics serve as an umbrella underneath which rests everything
we do. They are our “code of honor.” Members have a duty to act with the
highest standards of conduct at all times, both on-duty and off. As OSRT, we
present an image to other agencies and the community-at-large. In order to
garner and maintain the respect we deserve, we must earn the trust and
acceptance of those we serve. Nothing is more important in earning that
respect than our standard of ethics. We must be above reproach. Honesty,
transparency, selflessness, courage, and professionalism must be built in to
all of our actions. Only, if every member embraces this code will we portray
the image we need to be successful.
11.2. Along with Ethics goes Confidentially. You must hold in the strictest
confidence any information obtained through any observations, review of the
records, heard during conversation, or otherwise during responses or other
form of assistance to victims or clients.
11.3 You will be given an information sheet on OSRT Confidentially and
Ethics policy – please read the policy and then sign and date the sheet.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
12.0. Operations -Deployments
12.1. What happens when OSRT is asked to respond to an event/incident?
12.1.1. Event Initiation. A chain of events is set into motion – a chain of
events that is well-rehearsed and structured to allow OSRT to respond
quickly and efficiently. First, a requesting agency will call our commander or
designee to request OSRT involvement. At this point, OSRT will procure any
and all information that is available to help us to plan our response. We will
need to know things like location and type of event, type of skills required,
timetables, point of contact, etc. All of this information is recorded by OSRT
so that planning can begin.
12.1.1.1. Normally the Operations Chief will manage the deployment.
Considerations will be given to the types of skills necessary, numbers of
resources necessary (people, equipment, and information), communications,
transportation, logistics, geographical location, and administrative
requirements.
12.1.1.2. The Operations Chief will be assisted by the Safety Officer,
Logistics Chief, Training Chief, and Administration Chief. In most cases, an
initial rapid plan will be constructed, then refined and modified as time
permits. The Commander oversees this planning.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
12.1.1.3. Once an initial plan is in place, communications are set into motion.
Depending on what response is needed, the Operations Chief contacts the
commander of the unit in nearest proximity to the event. In turn, the Unit
Commander will initiate call(s) to appropriate Team Leaders/Members. Team
Leaders then initiate the communications call chain to notify team members of
the event. Teams will rotate in and out of readiness status, so the team ‘on call’
will be contacted to respond. Available number of members to respond will be
relayed back to the Operations Section Chief.
12.1.2. Execute Response. Response to the incident may be at multiple levels.
A simple local search and rescue for one individual may require only one team
with the team leader in command. Larger incidents, high-profile cases, or
incidents in a politically or emotionally-charged climate may result in many
members of the command staff responding.
12.1.2.1. In large incidents, the Safety Officer may be present to take charge of
all safety concerns. The Liaison Officer may be on-site to coordinate with the
managing agency and other responding agencies. The Information Officer
may respond to gather, interpret, and disseminate information helpful to the
mission. In the absents of a Safety Officer, the senior OSRT Officer will perform
this duty or delegate the task to another OSRT Officer on location.
12.1.2.2. In certain situations, events may require specialty services. The
Operations Chief may call in divers (Dive Recovery), canine teams, amateur
radio teams, or any other OSRT technical resource that is needed.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
12.1.2.3. Members responding to an incident must first check in with their
supervisor at the event site. The supervisor will maintain a roster of
responding personnel and check in with the senior OSRT Officer on location.
Until checked in, teams will not be authorized to deploy. Members must
remember to bring their personal equipment packs. The senior OSRT
Officer will turn in a report to the Incident Commander on OSRT assets
(members/equipment) on location.
12.1.2.4. The managing agency will deliver a briefing to the officer in charge
(OIC) for OSRT. The OIC will then brief subordinates and issue mission
orders. At this point, equipment will be issued (if necessary). Generally,
mission shifts will be no more than 6 hours of continuous duty. For this
reason, multiple teams may be requested to cover situations that require
multiple shifts.
12.1.2.5. Members must remember that at all times, and especially during a
mission, the chain of command is in effect. You will receive information from
your supervisor, and any information that you possess, must be delivered to
your supervisor so that it can reach the command level. It is important to
document your actions during a mission. Documentation will help you to
recall events at a later date if needed.
12.1.2.6 Understand and agree to hold in the strictest confidence any
information obtained through observations, review of the records, heard
during conversation or otherwise during responses or other form of
assistance to victims or clients.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
12.1.2.7 At some point, the event will be concluded and OSRT will stand
down. This must be done according to plans developed by senior OSRT
officer on location and/or the Operations Chief. It is vital that OSRT not stop
our mission until ordered to do so, nor continue our mission when it has been
terminated. It is equally important that all personnel, equipment, and other
resources be properly withdrawn from the incident site. Only after a
team/individual has officially checked out will they be permitted to leave the
event.
12.1.3. Post Event Actions. As soon as possible after an OSRT response
(ideally immediately), OSRT will perform an After Action Review (AAR). This
process is an important part of becoming better at what we do. During the
AAR, all responding members will determine what was done well, and what
should be changed for the better. Your commander will explain how an AAR is
prepared.
12.1.3.1. Information documented during the AAR process may also be used
as evidence and supporting documentation at some point after the incident.
It is important that everything is recorded as soon as possible. Memory fades
exponentially with time, and seemingly small details may become very
important after-the-fact. The document produced through this process is
called an After Action Report, and is drafted by the team commander and
forwarded to the Operations Section.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
12.1.3.2. This overview of deployment is just an introduction to what you
might expect. You will receive further training detailing how the unit deploys
during an incident. Deployments are documented to a greater level of detail
in the Operations Manual.
12.1.3.3 In documenting a deployment the following must be utilized OSRT,
Incident Command System (ICS), SAR, and Pennsylvania SAR forms. Your
Unit Commander will review the deployment forms with you and overview on
how the forms are utilized.
12.2 You must obey all traffic laws when driving to an event/incident.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
13.0. Finances – funds
13.1. Just like in your personal life it takes funds to pay the bills and to
purchase goods. There are day-to-day operating expenses of the unit that
must be paid. The telephone, insurance, vehicles maintenance and licenses,
equipment repair, and office supplies are just a few of the expenses that must
be paid. There is the need for organizational equipment and for specialized
personal gear. Further more we must be able to sustain ourselves in the field
for a reasonable period of time. It’s readily apparent that without funds the
unit ceases operation.
13.2. Fund Raising. To sustain ourselves required that we must raise the
necessary funds. There are several methods for raising funds most of which
necessitates the active participation of all members. It’s only fair since every
member derives benefits from the funds that each member in turn contributes
in the effort to raise funds. Basically fund raising can be divided into two
categories - discretionary and non-discretionary funds.
13.2.1. Discretionary funds can be used to pay the day-to-day expenses to
operate the unit. There are three methods for generating these funds.
13.2.1.1. Members – even through members pay dues it doesn’t cover the
operating costs of the unit. Without other fund raising activities each member
would have to contribute out of pocket $200.00 + annually to sustain the
operation of the unit.
O
H
I
O
S
P
E
C
I
A
L
13.2.1.2. Service projects. There are basically two types of service projects –
funds are received and the other entails a service being provided to the unit.
13.2.1.2.1. Funds are received. These are fund raising events in which a
business contracts with us for a service and in return donates funds to the unit.
Normally these events are excellent ways to raise funds that can be used to
pay the operating costs.
13.2.1.2.2. Service provided to the unit. In this case we provide a service an inturn the unit receives some type of benefit. An example of this would be the
use of Hidden Hollow Camp – for the members performing work days the unit
receives the use of the Camp at a reduced cost.
R
E
S
P
O
N
S
E
13.2.1.3. Donations. These are funds or equipment that an individual or
business might donate to the unit. A member may donate funds and/or
equipment to the unit. In other instances it may be a business or an individual
that makes a donation. Donations can be deducted on tax returns since the
unit has a classification with the internal revenue of 501 c (3).
T
E
A
M
13.2.1.4.1 Food vending booth at community’s events.
13.2.1.4 Self-help Projects – These are events that OSRT conducts to raise
funds. Usually these events require that members volunteer to support the
activity. Frequently these projects involve:
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
13.2.1.4.2 Performing a service at a profit making business.
13.2.2. Non-discretionary funds are normally grants given for a specific
purpose and can’t be used to pay operating expenses. Grants are great for
getting equipment and other gear and funding training. Applying for grants
can be time consuming. Usually the applications involved many pages and
must be prepared in detail. It takes a person trained in grant writing to
understand how to prepare the documentation. Grants are not a sure bet –
just because we apply for a specific grant doesn’t assure us will be approved
for the funds. Grants may be from a particular level of a government,
business, or from a private source.
.
13.3. We use a combination of all the above in order to financially support the
unit.
3.2.2. Non-discretionary funds are normally grants given for a specific purpose
and can’t be used to pay operating expenses. Grants are great for getting
equipment and other gear and funding training. Applying for grants can be
time consuming. Usually the applications involved many pages and must be
prepared in detail. It takes a person trained in grant writing to understand how
to prepare the documentation. Grants are not a sure bet – just because we
apply for a specific grant doesn’t assure us will be approved for the funds.
Grants may be from a particular level of a government, business, or from a
private source.
.
13.3. We use a combination of all the above in order to financially support the
unit.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
14.0. OSRT, You, and the Law
14.1. As a member of OSRT, you have rights and obligations. Your rights
protect you in the performance of your duty. Laws such as the Good
Samaritan Law provide for your protection when you render assistance to
someone in need.
14.2. As a trained emergency service provider, you also have obligations to
those you serve. For instance, anyone rendering service to an injured
person must perform up to the level and standards of your training and the
medical protocol of OSRT. For this reason, it is important that all members
keep their training current.
14.3. These rights must be protected so that you are protected. Because
there are multiple laws that concern OSRT members, you will be trained so
that you understand your rights, and your obligations in the performance of
your duty.
14.4 There are several laws that protect the OSRT volunteer. These laws
have been designed to work only while the volunteer is functioning under an
order or direction from a person of authority and within the scope and
practice of their level of training. The following is a brief summary of those
laws.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
14.4.1. Ohio Revised Code (ORC) 5502.30 Emergency Volunteer
Summary: Any “Authorized” person acting in good faith… is not liable for
any injury to or death of persons or damage to property as the result thereof
during training periods, test periods, practice periods, or other emergency
management operations, or false alerts, as well as during any hazard, actual
or imminent, and subsequent to the same except in cases of willful
misconduct.
14.4.2 ORC 2305.23 Good Samaritan Law
Summary: No person shall be liable in civil damages for administering
emergency care or treatment at the scene of an emergency outside of a
hospital, doctor’s office, or other place having proper medical equipment, for
acts performed at the scene of such emergency, unless such acts constitute
willful or wanton misconduct.
14.4.3 42 U.S.C.S. § 14501 Federal Volunteer Protection Act
Summary: In response to a steady decrease in volunteerism, Congress
enacted the Federal Volunteer Protection Act (VPA or Act) to provide
immunity for volunteers. As federal legislation, the VPA pre-empts less
protective state laws.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
14.4.4. ORC 121.404 Ohio Community Service Council (Ohio Citizen Corps)
Cooperation in establishing system for emergency volunteers
Summary: A registered volunteer is not liable in damages to any person or
government entity in tort or other civil action, including an action upon a
medical, dental, chiropractic, optometric, or other health-related claim or
veterinary claim, for injury, death, or loss to person or property that may arise
from an act or omission of that volunteer.
14.4.5. Ohio Responds Volunteer Registry – This is a volunteer registry
maintained by Ohio State. Each member must register in the data base. In
selected circumstances some liability coverage is provided to individuals in
the data base. For the liability to be effect requires that we post on the
internet our training.
14.4.6. If you are deployed on a mission that may require entering private
property several things must take place. You are not authorized to enter
private property:
14.4.6.1. Without express consent of the owners. Preferably in writing. The
senior OSRT officer will handle any issues with private property through the
Incident Commander.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
14.4.6.2. Unless directed by the Incident Commander and/or civil authorities.
14.5 Vicarious liability - refers to liability for the negligent or criminal acts of
another person that is assigned to someone by law. Vicarious liability exists
when liability is attributed to a person who has control over or responsibility
for another who negligently causes an injury or otherwise would be liable.
Whenever an agency relationship exists, the principal is responsible for the
agent's action
15.0. Insurance and Workers’ Compensation.
15.1. Insurance - a policy carried by OSRT. Basically the unit cannot function
without insurance. The State mandates liability insurance on the vehicles.
Protect must be provided to cover the investment in property (equipment) by
having insurance. Then there is the need for insurance to protect members
from liability. The members themselves must be covered during official OSRT
activities in the event of an injury or illness.
15.1.1. OSRT Insurance. Since Workers’ Compensation does not cover
OSRT vehicles, members liability, equipment, training, medical, and
deployments means that the unit must have insurance. Insurance as you
know can be costly but nevertheless necessary to the operation of OSRT.
15.1.2. Medical coverage when on official OSRT activity.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
15.1.2.1. The insurance provides medical coverage for schedule training drills
and exercises. Scheduled means that the event must be on the training
matrix published by the Training Section. If there is a need to add a training
event for some reason at the last minute will necessitate the approval of the
Executive Committee. Attendance must be recoded and reported to the
Administrative Section with a copy to the Training Section.
15.1.2.2.. Traveling from and to your home on an official OSRT event will be
covered by the insurance. This means you must be on the most direct route
to and from home.
15.1.2.3. A deployment approved by the OSRT President or representative.
The deployment isn’t related to any action by local, State, or federal
government. Procedures in the Deployment Instruction and Operations
Manual must be followed for all deployments.
15.1.3. Liability coverage provides protection to members from claims by the
general public.
15.1.4. Organizational Equipment coverage. This part provides coverage on
organizational equipment that is lost or stolen.
15.1.4.1. The OSRT insurance does not cover personal equipment.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
15.1.5. OSRT Vehicle Liability Coverage. Provides for drivers liability
insurance In accordance with the State of Ohio vehicle laws
15.2. Workers’ Compensation. Members will be covered medically through
Workers’ Compensation when deployed in support of the civil authorities (a
county EMA Director). The member submitting a claim must follow OSRT
and Workers’ Compensation procedures in order to have a claim.
15.3. Ohio State Liability – all scheduled training events are covered under
Ohio State liability coverage. The training schedule MUST be on file with
the State of Ohio prior to the event.
15.4. Safety and Risk Assessment are very important relative to OSRT and
Workers’ Compensation. It’s very important that safety procedures be
adhered to prevent injuries.
O
H
I
O
S
P
E
C
I
A
L
R
E
S
P
O
N
S
E
T
E
A
M
This completes the training on this subject.