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Communications Update Dan Brown Homeland Security Taskforce Update July 24, 2007 The Challenges of Coordination During a Critical Incident Make it Happen 7/17/2015 Finding the Way What is communications interoperability? In general, interoperability refers to the ability of emergency responders to work seamlessly with other systems or products without any special effort. Wireless communications interoperability specifically refers to the ability of emergency response officials to share information via voice and data signals on demand, in real time, when needed, and as authorized. For example, when communications systems are interoperable, police and firefighters responding to a routine incident can talk to each other to coordinate efforts. Communications interoperability also makes it possible for emergency response agencies responding to catastrophic accidents or disasters to work effectively together. Finally, it allows emergency response personnel to maximize resources in planning for major predictable events such as the Super Bowl or an inauguration, or for disaster relief and recovery efforts. Definition Interoperability is the ability of public safety service and support providers to communicate with each other via voice and/or data: On demand In real time When needed When authorized More than one way to get there!!! Converged Communications Interoperable Communications LETPP System, Statewide Communications Interoperability Strategic Plan February 14, 2005 to December 31, 2007 Objectives: Implement a statewide interoperable communications system Document the statewide communications interoperability strategic plan Project Team Members: Douglas Cobb Jay Sexton Doug Cohen John Cobb Les Smee Sam Cogan Dan Brown Ron Faulkner Rick Rigsbee Gideon Plume Kevin Rexroat Mike Davis Participating Counties Florida Mutual Aid System Dispatch Workstation Orlando Mutual Aid Access Radio Florida Mutual Aid RGU VHF Analog RGU IP NETWORK Access Radio VHF RGU Georgia System Police Radio RGU county Nextel Southern Linc RGU Metro 800 MHz System Access Radio 800 MHz 800 MHz Dispatch Workstation Coverage Map 104 Dade Catoosa Towns Fannin Murray Whitfield Walker Gilmer Chattooga Gordon Fixed Asset Coverage Rabun Mobile Asset Coverage Union Phase II - 2007 Habersham White Lumpkin Stephens Ancillary Coverage GSP Troop Pickens Dawson Franklin Hart Hall Banks Also: City of Atlanta, GEMA (Atlanta), GBI (Atlanta) Floyd Bartow CherokeeForsyth Jackson Madison Elbert Polk Paulding Haralson Cobb Gwinnett Barrow Clarke Oglethorpe Oconee Walton Wilkes Lincoln DeKalb Douglas Fulton Rockdale GreeneTaliaferro Carroll Clayton Columbia Newton Morgan McDuffie Henry Fayette Warren Coweta Jasper Putnam Richmond Spalding Butts Heard Hancock Glascock Pike Burke Jefferson LamarMonroe Jones Baldwin Washington TroupMeriwether Upson Jenkins Bibb Wilkinson Harris Screven Talbot Crawford Johnson Twiggs Emanuel Taylor Peach Muscogee Laurens Bulloch Effingham Treutlen Houston Bleckley Marion Candler Macon Chatahoochee Schley Montgomery Evans Pulaski Dodge Dooly Wheeler Bryan Stewart Sumter Webster Toombs Tattnall Chatham Wilcox Crisp Telfair Quitman Jeff Liberty Terrell Lee Ben Hill Long Davis Appling Turner Randolph Irwin Clay Calhoun Dougherty Coffee Bacon Wayne McIntosh Worth Tift Pierce Early Baker Berrien Atkinson Glynn Mitchell Colquitt Miller Cook Ware Brantley Seminole Decatur 87.7% Population Lanier Grady Thomas Brooks Lowndes Clinch Echols Camden Charleton LETPP – Phase 1 Task # Description Estimated Completion 5.1.1 Literature gathered during exploratory phase 100% 5.1.2 Total Cost of Ownership document 100% 5.1.3 Plan for governance establishment 100% 5.1.4 Plan for development of standard operating procedures 100% 5.1.5 Functional and system requirements 100% 5.1.6 Develop RFP and Evaluation Criteria 100% 5.1.7 Lead in recommending the vendor(s); be at the table to assist in negotiating contract(s); and document the results. This will be done in conjunction with GTA and TFRAG 100% 5.1.8 Develop Marketing Collateral 100% 5.2.1 Design Local Site Infrastructure – 67/68 99% 5.2.2 Design Wide Area Network and Common Infrastructure 100% 5.2.3 Design Mobile Communications Unit 100% 5.2.4 Design Standard Operating Procedures 100% 5.3.1 Factory Test Plan & Procedure 100% LETPP – Phase 1 Task # Description Estimated Completion 5.3.2 Witness final on-site vendor factory testing 100% 5.3.3 Arrange for the ordering and installation of premium T-1 equipment - Pilot 100% 5.3.4 Pilot Acceptance Test verification of WAN and pilot LSI equipment 100% 5.3.5 Pilot Acceptance Test verification of Pilot MCU 100% 5.4.1 Arrange for procurement and installation of premium T-1 equipment and services – 67/68 99% 5.4.2 Audit Installation/Testing Local Site Infrastructure (LSI) – 65/68 96% 5.4.3 Audit Acceptance Testing Production MCU 100% 5.5.1 Attend Vendor Training 100% 5.5.2 Develop any additional training material, as required 100% 5.6.1 Develop Network Organizational Model 100% 5.6.2 Identify and recruit consortium members 100% 5.6.3 Assist in development of inter-governmental agreements 100% 5.7 Final System Acceptance verification – 100% LETPP Phase 1 PSAP Score Card PSAP Project Cycle Phase One PSAP Totals - Budget Monthly Performance Phase One PSAP Totals - Percent Completion 1 – GTRI Kickoffs 68 0 68 100 2 – GTRI Site Reports 68 0 67 99 3 – GTRI Workshops 68 0 68 100 4 – GTRI Workshop Reports 68 0 68 100 6 – Motorola Cost Proposals Received, Reviewed, Corrected 68 0 67 99 7 – GTRI Recommendations Write-ups 68 0 67 99 8 – Recommendations/Quote Presentations - Joint 68 0 67 99 9 – Client Decisions 68 0 66 97 10 – Motorola POs Received 68 0 66 97 12- Installations Completed by Motorola (ready for initial test by GTRI) 68 1 66 94 13 – GTRI Site Acceptance Tests (estimate) 68 0 65 97 14 – Sites Certified 68 0 45 66 LETPP Phase 2 PSAP Project Cycle Phase Two PSAP Totals - Budget Monthly Performance Phase Two PSAP Totals l Percent Completion 1 – GTRI Kickoffs 37 3 23 62 2 – GTRI Site Reports 37 6 20 54 3 – GTRI Workshops 37 8 20 54 4 – GTRI Workshop Reports 37 9 20 54 6 – Motorola Cost Proposals Received, Reviewed, Corrected 37 1 10 27 7 – GTRI Recommendations Write-ups 37 1 7 19 8 – Recommendations/Quote Presentations - Joint 37 0 6 16 9 – Client Decisions 37 0 5 14 10 – Motorola POs Received 37 0 3 8 12- Installations Completed by Motorola (ready for initial test by GTRI) 37 0 0 0 13 – GTRI Site Acceptance Tests (estimate) 37 0 0 0 14 – Sites Certified 37 0 0 0 LETPP Upcoming Activities Activities required by GTRI Activities/decisions requested of GEMA Phase 1 - minor wrap-ups Phase 2 – complete all installations and certifications by 12/31/07 Phase 3 –FY 07 additional sites, Phase III Award (40 Counties) By FY 09 complete Motobridge statewide Customer service/Training Continue SOP Work Complete Transition to GSP Statewide Strategic Plan Draft – Sep 30 2007 Final – November 1 2007 Communications Priorities State Plan Continue Regional Interoperable Systems Complete Motobridge System Statewide Work in Progress •Governance •Standard Operating Procedures (SOP's) •Technology •Training & Excercises •Usage Required Input •Homeland Security Public Safety Communications Task Force •Urban Area Security •All Hazards Communications Subcommittees Public Safety Interoperable Communications (PSIC) Grant Program Statewide Strategic Plan Dan Brown, Chair Public Safety Interoperable Communications GTRI 20 PSIC Background • The Deficit Reduction Act of 2005 provided the National Telecommunications and Information Administration (NTIA) the authority to establish a $1 billion grant program for public safety interoperability communications • The funds are borrowed from the anticipated auction proceeds of the 700 MHz spectrum • The Call Home Act of 2006 requires all funding to be awarded by September 30, 2007 • Through an MOU, NTIA partnered with DHS (NPD) • – DHS will provide grants-related administrative services and expertise – NTIA retains approval authority Total of $958.9 million in funding is available for grant awards. 25,311,354 for Georgia 21 Current Timeline of PSIC Activities to Meet Requirements May through November 2007- Award date May – June: Initial Review of Grant Guidance Package and Incorporate Input May June Mid-August: Receive States’ and Territories’ Applications and Narratives Due July June-July: Review and Clearance of Grant Guidance. August September September: Review States’ and Territories’ Applications and Narratives, and Award Funds by September 28 November 1: Receive States’ and Territories’ Statewide Plans and Investment Justifications October November March 2008: Receive Awards 22 Key Features of PSIC Grant Program • Awardees: Funding will be awarded through the 56 State and Territory Administrative Agencies (SAA) • Period of Performance: PSIC grants will be awarded no later than September 30, 2007 and period of performance will end on September 30, 2010 • Statewide Planning: Up to 5 percent of the total funds allocated to a State or territory will be available at the time of the award to support the completion of the Statewide Communications Interoperability Plans (Statewide Plan) • Technical Assistance: DHS technical assistance will support grantees with planning and implementation of PSIC awards • Technical Review: Remaining funds (95 percent) will be contingent upon submission, technical review, and approval of a Statewide Plan and Investment Justifications • Use of Funds: Funding can be used for “acquisition of, deployment of, or training on” interoperable communications systems that use or enable use with the 700 MHz frequency band • Match: PSIC includes a statutory requirement of not-less-than 20 percent match 23 PSIC Goals and Objectives The program will not dictate a technology or an approach for interoperability solutions. However, we are considering two goals and five objectives for the PSIC Grant Program Goals – Achieve meaningful and measurable improvements in the state of interoperability for public safety communications; and – Fill interoperability gaps identified in the Statewide Plans Objectives Technological • Adopt advanced technological solutions • Improve spectrum efficiency • Use cost-effective measures Geographical • Improve communications in areas at risk for natural disasters • Continue to improve interoperability efforts in urban and metropolitan areas 24 Eligible Applicants Section • The PSIC grants will be awarded to the 56 States and Territories • The Governor of each State has designated a State Administrative Agency (SAA) to apply for and administer the funds under the PSIC Grant Program • The SAA is the only agency eligible to apply for PSIC funds. The SAA is responsible for obligating PSIC funds to eligible pass-through public safety agencies 25 Pass-Through Requirements Section • Each State will make no less than 80 percent of the total award amount available as a pass-through to local government, tribal government entities, or nongovernmental public safety agencies • District of Columbia, Guam, American Samoa, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Island have no pass-through requirements • Puerto Rico has a 50 percent pass-through requirement • However, each State and Territory may retain some or all of the pass-through for expenditures made by the State on behalf of the pass-through local entities through a formal Memorandum of Understanding with local entities that specifies the amount and intended use of the funds 26 Match Requirements Section • The public safety agency receiving the PSIC project funds is required to meet and document the 20 percent match requirement • The SAA is required to track and report the 20 percent match requirements for PSIC funds • The documentation must demonstrate that matching funds are from non-federal sources • The only exception to this previous statement is that funds used for training activities do not require a 20 percent match 27 Statewide Plans and PSIC • FY 2007 HSGP requires States to develop and adopt a Statewide Plan • Proposed PSIC projects to receive funds should align with the goals and gaps identified in the Statewide Plan • Statewide Plans must incorporate the three PSIC criteria: – Description of how public safety agencies operate on or interoperate with the 700 MHz frequency band, via voice, data, and/or video signals; – Description of how local and tribal government entities’ interoperable communications needs have been included in the planning process and how their needs are being addressed, if applicable; and – Description of how nongovernmental organizations’ interoperable communications needs have been included in the planning process and how their needs are being addressed, if applicable • This preliminary criteria was released to State teams at the Statewide Planning Workshop sponsored by the National Governors Associations (NGA) and DHS on March 21, 2007 28 Investment Justification Overview • All States and Territories will be required to develop Investment Justifications to request FY 2007 PSIC funding • The Investment Justification provides a template for applicants to outline the proposed initiatives for the FY 2007 PSIC funding • There will be a limit on the number of Investment Justifications that the States and Territories will be allowed to submit 29 PSIC Investment Justification The Investment Justification Template may ask for the following project information/metrics: IJ COMPONENT REVIEW CRITERIA Project Narrative Problem, proposed solution, expected outcomes Baseline Historical funding, description of need, stakeholder involvement Strategy Consistency with Statewide Plan, consistency with PSIC technological and geographical objectives Funding Plan Estimated costs, concurrent funding sources, and matching funds Milestones Specific project milestones Project Management Proposed management structure, contract management approach, roles and responsibilities Investment Challenges Up to 5 expected challenges, level of impact, mitigation strategy Impact Specific outcome metrics, cost-effective measure, long-term sustainability approach 30 Integration Use • Vertical Integration – DHS • Federal Situational Awareness • National Asset Information – State • EOC • Fusion Centers – Local • First Responders • Local Law Enforcement • Horizontal Integration – DHS – Multi Component • Situational Awareness • Event & Activity Data – State EOC/Fusion Centers • Situational Awareness • State monitored activities 31 Homeland Security Information Network (HSIN) Emergency Management JRIES LE Analysis CISANet RISSNet LEO Law Enforcement Critical Sectors INTELLIGENCE (IA’s Internal Network) Initial Entry Portal hsin.gov International Public Private Partnership l CWIN (Critical infrastructure Warning & Information Network) Secret Level Federal Operations 32 Integration Model • • • • • • Comprehensive Approach Interoperability Based on NIMS* and NIEM** Maximize Use of Legacy Service Oriented Architecture Built-in Business Rules to Control Information Custody Core Set of Foundation Services Enable Mission Capabilities J9408-SC-05 Architecture Ensures Technology Building Blocks for Region’s Priorities 33 Functional Diagram J9408-SC-06 Solutions Based on Region’s Priorities 34 —Regional Benefits J9408-SC-07 “Blanket of Protection” for the Citizens 35 Contact Information Dan Brown, CIO Georgia Department of Public Safety Email: [email protected] 404-624-7818 Office 770-316-0900 Cell 36 37 HS Communications Task Force Task Force Members Dan Brown [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] Charley English/GEMA@GEMA [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] Coutney Twilliger Jerri Slemmons Agency Georgia Department of Public Safety Newton 911 County Commission Sheriff Bibb County Cordele Police Chief Sheriff Rockdale County GBI GEMA GSP Atlanta PD Georgia Technology Department GTRI GTRI Forrest Park Fire Chief Glynn County 911 ACCG GMA GMA Representative Mayor of Metter Quitman County Chairman DNR DOT DHR Georgia Office of Homeland Security Georgia National Guard Georgia EMS GEMA – Terp Division