Transcript Document

ERSO-IT
INFO Session
Process for Vacation Leave
7/17/2015
1
Set up Vacation Leave
 Request to supervisor for time off via email.
 Once approved…
 In CalAgenda:
 Set up a Meeting to Block Time Off
 Set up Daily Note: add supervisor and/or any co-worker.
 Setup Email Vacation Message:
 Go to Email via Web interface, https://imap.eecs.berkeley.edu
 Setup reply message, begin and end dates, and enable.
 Setup Phone:
 Greeting message
 Return date
7/17/2015
2
Setup 1 Week Vacation
 The following example is for setting up 1 week
vacation from April 7th to the 11th 2008
7/17/2015
3
Block Time in CalAgenda
Log in to your Calendar
Select weekly view
Using the scroll arrows, select the
week of April 7th to the 11th
Select the Starting time (8AM)
Drag the mouse to the end (5PM)
7/17/2015
4
Block Time in CalAgenda
Double Click on the highlighted area
And this window will pop-up
Give it a Title
Then click on “Repeating…”
7/17/2015
5
Block Time in CalAgenda
Select the weekdays included
in your vacation period
7/17/2015
6
Block Time in CalAgenda
Then select the end date
7/17/2015
7
Block Time in CalAgenda
All the dates will be populated here
Click OK
7/17/2015
8
Block Time in CalAgenda
Click OK
7/17/2015
Notice all the dates populated here
9
Block Time in CalAgenda
Anyone viewing your Calendar will see these dates blocked:
7/17/2015
10
Setup Daily Note
Right click here or hit F3 to setup a daily note
7/17/2015
11
Setup Daily Note
Give the Daily Note a title,
include your name.
Mike Jones
Add your supervisor
and/or co-worker’s names
(People that will see your
note on their calendars)
Click the Check mark
to populate the list
7/17/2015
12
Setup Daily Note
Mike Jones
Add your supervisor
and/or co-worker’s names
(People that will see your
Note in their calendars)
The Name is populated
on the list
Click OK
7/17/2015
13
Setup Daily Note
Click "Yes"
This windows will Pop-up
You may add more text to
the message here,
or just click on "Send"
7/17/2015
14
New Daily Note
 Use “Daily Note” for planned absences
 F3 or
 Right click on day and select New Daily Note or
 Edit > New > Daily Note
 Repeating
 Add your group or your team lead
 Planned time away from the office is visible to other
team members
 Send email to “attendees”
 Block time on your calendar with a Meeting
to show when you are out of the office
7/17/2015
15
Where to go for help
 http://www.erso.berkeley.edu/tools/tools_006b.shtml
(Technical References & How-To’s)
 calagenda.berkeley.edu/help_training/index.html
 [email protected]
 ERSO IT Support Lines: Carol: 3-7852 / Gus: 3-8886
7/17/2015
16