Transcript Slide 1
SIS – Simplified Interline Settlement Miscellaneous Billings & Financial Processes ICH UG 2009 – Breakout Session Gianna Monsch, aerwise Insight into IS (Integrated Settlement) SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 2 October 2009 IS – Integrated Settlement Integrated Settlement Settlement Processes IS-WEB IS-IDEC “Digital Signature” Company Billing & Invoicing Processes Central Central Repository Repository Processes at time of Sales ARC COMPASS™ SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes Overall Processes Billed Entity IS-WEB ACH Billing & Invoicing Processes Overall Processes IS-XML ICH IS-XML IS-IDEC Usage File Billing Entity Prorate Engine NFP engine 3 October 2009 Billing and Invoicing Process IS-WEB Supp. Doc. IS-XML IS-IDEC Supp. Doc. Digital Signature Invoice PDF ICH ACH Interface ICH Interface ACH ATOS Validation Supp. Doc. IS-XML IS-IDEC Billing Record DB Billing Outward Digital Signature IS-WEB Supp. Doc. Billing Value Validation & Value Determination Confirmation Correction (IS-WEB) & Auto-Billing ATPCO SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes Billing Carrier 4 Usage File ATPCO October 2009 IS-WEB - Various Processes Billing Record DB Audit Trail Pax & Cargo Correspondence Member Administration Web Analysis Reports Processing Dashboard IS-WEB SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 5 October 2009 SIS Overview Integrated Settlement Settlement Processes Billed Entity IS-IDEC Overall Processes IS-XML ICH “Digital Signature” Company Billing & Invoicing Processes Central Repository Processes at time of Sales ARC COMPASS™ SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes IS-WEB ACH Overall Processes IS-WEB IS-XML IS-IDEC Usage File Billing Entity Prorate Engine NFP engine 6 October 2009 Late Submission Process SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 7 October 2009 Late Submissions 2. Validation •Fails Validation (Period) •Validation will be completed 4. ICH or ACH Operation •Accept / Deny Billed Entity IS-XML IS-IDEC ICH Alert ACH “Digital Signature” Company Alert Billing & Invoicing Processes Central Repository Processes at time of Sales ARC COMPASS™ NFP engine Overall Processes IS-WEB Settlement Processes Overall Processes 5. Process •Accept: Validation ok, process continues •Deny: Validation fails Integrated Settlement 3. Processing Dashboard •File / Invoices shown •Flagged “late submission“ by Billing Carrier IS-WEB IS-XML IS-IDEC Billing Entity Usage File Prorate Engine 1. Contact ICH or ACH Operation informs about problem SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 8 October 2009 ICH Late Submissions – Solution (1/2) Billing Carrier Contacts ICH or ACH Operations as today IS-WEB: flags the invoice directly IS-IDEC & IS-XML: submits the file “Processing Dashboard“: flags the file or invoice(s) SIS: Based on flag alert to ICH or ACH Operation IS-Validation will be completed ICH or ACH Operation Based on alert: accepts or denies „Late Submission“ SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 9 October 2009 ICH Late Submissions – Solution (2/2) SIS: ICH or ACH Operation – accepted Invoice(s) go through whole IS process Settlement File to ICH or ACH ICH or ACH Operation – denies Invoice(s) remain on Validation Failure ICH or ACH Operations Alert to billed carrier SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 10 October 2009 Suspended Member Process SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 11 October 2009 Suspended Members – Example: ICH Suspended in P3 for P1 IS-WEB - ICH • F3 provisional report • F1 and F3 as today • F3 suspended member report (for claims flagged as “S”) IS-XML IS-IDEC Settlement Processes P1 ICH ACH P1 – P2 P3, P4 (S) P1 - P3 Billing & Invoicing Processes Central Repository Processes at time of Sales P2 ARC COMPASS™ P3 Flagged S P4 Flagged S NFP engine IS-WEB Overall Processes Billed Entity Integrated Settlement Overall Processes IS-WEB ICH • P1 settled by ICH • P2 settled by ICH • P3 claims in, but not settled IS-XML IS-IDEC Billing Entity Usage File Prorate Engine P1 P1 to P3 will pass P2 P3 and following flagged as “S” P3 “SMI” = B always pass P4 SMI – Settlement Method Indicator SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 12 October 2009 Suspended Members Flag transaction in SIS For SIS Transactions of the current processing period when the suspension flag “S” is set Optional alert to billing carrier Settlement Method Indicator: “I” or “A” remains, plus special flag Web Analysis Report & Screens (Finance) See Example – separate slide SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 13 October 2009 Suspended Members ICH = Claims flagged with “S” Are received for information only Are not settled Shown in ICH on an F3 suspended member report Excluded from the normal ICH F3 settlement report ICH or ACH – Resettlement (via Miscellaneous) ICH or ACH Invoice to billing carrier to collect already settled amount back ICH or ACH – Repayment (via Miscellaneous) ICH or ACH Credit Note to billing carrier to repayment for a previous „Resettlement Invoice“ (or a part of) in case ICH or ACH later receives payment from suspended billed carrier SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 14 October 2009 Suspended Members: Web Analysis Report Settlement Original Clearance Original Period Method Invoice Month No Indicator Type Airline/Supplier Code: XXX Airline/ Supplier Name: XXXXX Invoice Invoice Invoice Resubmission Resubmission Resubmission No Currency Amount Clearance Month Period No Status Remarks Suspension Month & Period: 2009-01, 01 Reinstatement Month & Period: 2009-01, 03 Airline/ Supplier Code: XXX Airline/ Supplier Name: XXXXX Suspension Month & Period: 2009-02, 03 Reinstatement Month & Period: 2009-03,01 Airline/ Supplier Code: YYY Airline/ Supplier Name: YYYYY Suspension Month & Period: 2009-01, 01 Reinstatement Month & Period: 2009-02,02 ICH Invoice/ Credit Note SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 15 October 2009 Suspended Members: Re-sending Screen Resubmission for Settlement Query Criteria: From/ To Clearance Month From/ To Period # Billed Carrier Code OR Name Invoice Invoice # Date 123000 2009-05-16 390123 2009-04-17 231234 2009-02-04 Select All Invoice Type P M M Original Clearance Month 2009-05 2009-04 2009-03 Invoice Original Invoice Total Billing Period # Amount Currency 02 100'000.00 USD 02 500'000.00 GBP 04 75'000.00 USD Billed Carrier Code XXX YYY ZZZ Billed Carrier Name XXXXX YYYYY ZZZZZ Suspension Month 2009-10 2009-03 2009-03 Suspension Period # 01 03 01 Unselect All SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes Re-instatement Month 2009-05 2009-04 Re-instatement Period # Resubmission Clearance Month Resubmission Period # Resubmission Status 02 04 2009-04 03 R Re-Submit 16 Remarks Settled Bilaterally Save October 2009 Miscellaneous Invoices (current state) SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 17 October 2009 Miscellaneous Invoices Miscellaneous “P” claims become Pax Billing or Credit Memo via IS-WEB, IS-IDEC or IS-XML Miscellaneous “C” claims become Cargo Billing or Credit Memo via IS-WEB, IS-IDEC or IS-XML Miscellaneous “M” claims via IS-WEB or IS-XML SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 18 October 2009 Miscellaneous Invoices Charge Category Billed carriers’ workflow systems “routes” to the correct team, department, individual, etc Charge Code Defines the kind of invoice within the “Charge Category” Charge Category and Charge Code Are unique Have a specific validation Allow most of the billed carriers and automated posting Allow for most of the invoices an automated reconciliation Details in ISPG (IS Participation Guide) SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 19 October 2009 Charge Categories and Codes 1/3 ATC Cargo Approach Block Space Communication Code Share EnRoute Commission Meteorology Misc Oceanic ULD Demurrage Over-Flight SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes Engineering Handling LM Lease Loans Misc MRO Pool Sales/Purchase 20 Flight Ops Misc Training October 2009 Charge Categories and Codes 2/3 Ground Handling Baggage Lounge Baggage Delivery Misc Cargo Mishandling Baggage Catering Mishandling PAX Cleaning Passenger Handling Commission PAX Transportation Crew Accomodation Rent (Equipment) Crew Transportation PAX Security Customs Svc Charge Stand Deicing STPC Departure Stamps SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 21 IT Services Application Charges Communication Charges Financial Charges Mail Mail October 2009 Charge Categories and Codes 3/3 Miscellaneous Adjustments Deposit Interest Legal Misc Penalty Taxes Partner Alliance Block Space Code Share FF Miles Joint Venture Misc Promotion SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes Property Misc Rent 22 Service Provider BSP CASS CDA Fee FF Miles IATA Publication Meetings/ Conferences Misc Training GDS October 2009 Non Carriers’ Invoices 1/2 General ICH and ACH members are allowed to invoice through SIS Certain rules apply which invoices have to be settled through which Clearing House Where allowed, “Billateral” settlement is possible in SIS Non ICH or ACH members Should use the defined IATA Aviation Invoice Standard Charge Categories and Charge Codes Can go through InvoiceWorks (IW) SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 23 October 2009 Non Carriers’ Invoices 2/2 IATA Will send all invoices through IS Including “Call Day Adjustments” and other ICH invoices/credit notes SITA Will send all invoices through IS SITA Web with SmartView and reports additionally available UATP UATP is conducting an in-depth review of the legal and operational aspects surrounding SIS as they apply specifically to UATP, in order to determine what level of SIS integration may be required GDSs Will be contacted soon SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 24 October 2009 Q&A Email: [email protected] SIS Website: www.iata.org/sis SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes 25 October 2009