Transcript Intern Management System - KY: Education Professional

Welcome To The
Intern Management
System (IMS)
New District KTIP
Coordinator
Training
Modules
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New District Coordinator Main Page
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Confirmation of Employment (COE)
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Create, edit and view COEs
View Teacher Educator assignments
Resource Teacher Timesheet (RTT)
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Create COEs
View TEs
Review, check status and submit RTTs and RTIYs
Review, check status and submit timesheets to EPSB
Record of Teacher Internship Year (RTIY)
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Review, check status and submit Final Report to EPSB
COE – Create COE
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Step 1 - Intern Information
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Click on “Create COE”
Enter SSN of the intern and click “Get Intern Info”
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Review & Update intern’s demographic information
Select the school to which the intern will be assigned
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Aug-May will be pre-selected
Enter the beginning date of the internship
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Your district is pre-selected and the school list is based upon your district
The school you select will determine the available principals for the committee
Select the semester of internship
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An error will appear if the SSN is not in the database or the intern does not have the
proper credentials.
If the intern is found with the proper credentials, the intern’s name and address
information will be populated automatically.
Format must be MM/DD/YYYY
Click “Save and Continue” to save this information and go to the next step or
click “Save & Exit” to save this page and leave the system
Click
COE – Create COE
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Step 2 – Assign Committee
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Enter the SSN of the resource teacher for this internship.
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Select the principal for this internship from the dropdown list.
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The principal list is generated by the school you selected on the Intern
Information page.
If the principal you want to assign isn’t listed, have your LEAD coordinator,
human resource director/designee assign the role in the District Role
Manager application.
Click “Validate and Assign Committee”
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The resource teacher must have KTIP training.
This will check to see if the Resource Teacher is trained and create the
committee assignment.
If the committee is valid, the members will be displayed with their role.
If you have the assignments you want, click “Save and Continue” to go
to the next step or “Save and Exit” to leave the system.
If you want to assign different committee members, simply enter new
committee members and click “Validate and Assign Committee” again.
Review data for accuracy
Click “Save and Continue”
Key number
Click
Click
Click
COE – Create COE
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Step 3 – Job Information
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Enter job information by selecting from the drop down menus
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New feature – select Teacher or Speech Pathologist from the list
Click the “Insert Above Data” button to make the job assignment
To add another assignment, repeat this process. All assignments
will be listed in a table beneath the “Insert Above Data” button
To remove an assignment, click the “Remove” link under the
LEAD Course Information:
To edit an assignment, click the “Edit” link under the LEAD
Course Information:
If you have the assignment you want, click “Save and Continue”
to go to the next step or “Save and Exit” to leave the system
Click
Click
COE – Create COE
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Step 4 – Review COE
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Click on the COE to view
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The COE will open Adobe Reader in a new window. To return
to the Review COE page, simply close the COE window
You must have Adobe Reader installed to view the COE. If
the COE does not open, contact your technology support
staff to verify you have a current version of Adobe Reader
configured to work with your web browser
To submit the COE to EPSB for approval, click the
“Submit to EPSB for Approval” button
You will receive the message “The COE has been
submitted to EPSB for Approval”
Click
COE – View/Edit COE
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COEs are grouped by status
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Incomplete (started by district, but not
submitted to EPSB)
Pending (submitted to EPSB, but not
approved)
Approved (approved by EPSB)
Denied (denied by EPSB)
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Resigned (approved, but then resigned)
RTT - Status
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Resource Teachers listed alphabetically
with status indicated
Where available, click a function:
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View – opens the timesheet in a new window
Reject – returns timesheet to RT for edits and
generates an email to the RT with concerns
Submit to EPSB – sends timesheet to EPSB
RTIY - Status
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Select an intern
View status of each report
Where available, click a function:
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View – opens the report in a new window
Submit to EPSB – submits interim or final
report to EPSB
Professional Learning and
Assessment (PLA)
KTIP Contacts
Sherri Henley – [email protected]
Sharon Salsman – [email protected]
Phone: (502)-564-4606
Toll free: 1-888-598-7667
www.epsb.ky.gov