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ESE Training and Updates
August 2011
Today’s Topics
Introductions Transfer Procedures Compliance Visit – April 2011 Special Education Funding New ACTION Form Prior Written Notice (PWN) 2
ESE Staff Highlights
Lead Psychologists – Gayle Devers (Due Process, Private School/Homeschooled, District 504 Coordinator) – Mary Kennington (Procedures, Assessment Materials) Lead Teacher - Susan Conrad – Intensive Resource Requests, Instruction and Instructional Materials, EXCENT Lead Speech/Language and Assistive Technology – Kathy Hasting Transition Coordinator – Brenda Graham 3
ESE Office Staff – Ext. 1085
Mary Van Lieu – Lead Office Admin., Referrals, Federal & State reports, ChildFind Diane Evans – Bookkeeping, Medicaid Carol Lambert Medical Homebound, ESE Homebased services (AES) Betsey Williams – IEP and referral compliance Amanda Knight – Contacts Records, Transfers, Agency 4
New Staff
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Tyler Kirby – Resource at NWHS Marlie Southern - Resource at NWHS Robert Bourne – MultiCatII at RHHS Priti Sata – Resource at RHHS Sarah Beth Ellis - Resource at SPHS Brittney Smith Huffman – ED Self-Contained at ODES Karen Kniffin-Martin – Resource at STMS Alexandria Roman – Deaf and Hard of Hearing Jan Sabetti – Resource at RWES
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All ESE Staff are Stars!
The Stars Who Got the Attention!
Kelly Hollingsworth – MHES and the district!
Kristina Marshall - RDES Amy Koterba – Sylvia Circle Elem.
Kelly Carolan – ESE Dept.
Ryan Hinkleman - YRES Sebrina Rhodan - EBES
Tough Starts - Transfers
No change to Transfer Procedures Need to follow the Transfer Procedures – – Define an “on call” order IDEA says “comparable services provided immediately…” – NO ONE is sent to the FLEX Center – Packet must be completed and turned in to the FLEX Center within 5 school days 7
Transfers – Oh, Don’t Forget…
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No meeting has to take place in order for services to start – You can meet later, after the student starts Don’t try to “second guess” another team’s work. If you accept an out-of-district IEP, you will have to do Progress Reports by hand and turn them in.
Compliance Visit
(April, 2011)
Federal Compliance Procedures – 83-item IEP review check list – 40 student folders Required Corrections – Hold meetings and correct specific issues with the 40 folders – Define staff development to correct issues at the district level Will pull 40 more files in April 2012 Required Monthly ESE Meetings 9
Compliance Visit
(April, 2011) 10
Major Findings of the Visit – Prior Written Notice (PWN) not always being completed, documented, or given to parents – – – – – Poor present levels of performance Goals do not match student need/Goals developed for programs/not students Required staff not at meetings “Sloppy” completion of IEPs Box not checked? Item was not discussed.
Re-evals require a new, updated IEP
Corrective Actions
Fix the 40 IEPs – “Authors of the issues” will have to make the corrections – Hold meetings – Corrections completed by Oct.15
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Corrective Actions
Preparing for the Next 40 – Changes to ACTION Form – – – Changes in procedures and defined expectations IEP monitoring Higher accountability
Monthly ESE Training Meetings
Review procedures and application Training on IEP components “Beef-up” LEA alertness 12
What’s With The Funding?
Main Funding Sources for Special Ed. State Funds (General Fund - EFA) Federal Funds (IDEA, Medicaid) Stimulus Funds (IDEA) –
going, going, gone!
Almost ALL funds now go to salaries!
In the news this summer….
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Importance of EFA Funding
Largest Source of Funding Students in Special Ed. are “weighted” to provide state funds for the increase in cost of providing specialized instruction.
To “maximize” our EFA funding: – Improve communication between SIS clerk and special ed. staff Turn in Special Ed. paperwork on time (5-day rule) New ACTION Form 14
New ACTION Form
3 pages – – Special Ed. compliance information EFA coding – Funding, Transportation & Testing precodes – Conference Notes ACTION form is the “cover” document Teacher is responsible for completing and sending in to Betsey NEW!
ESE office will send the ACTION form to the SIS CLERK
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ACTION Form
What’s NEW?
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All SpEd compliance information in now on page 1 (streamlined to essential information only) New PowerSchool information has been added (In box on Page 1 and Page 2 checklist) New PS items will eliminate the need for completion of State Testing Precode and Special Transportation databases in Dec. Documentation of when PWN is sent/provided to parent (Page 3) You will only have to send packet to ESE (Betsey), and we will take care of the rest!
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Notes on Conference Notes
Avoid great detail; use general statements.
Don’t try to record all points of a discussion; note that a discussion took place Consider using bullets Be sure to adequately and clearly describe the action, especially if you are amending the IEP, recording an exit, or a transfer
Another Required Form - PWN
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Complete the form for each meeting and action – EXCENT form or
RHSD3 form
Document that PWN was sent to parents – ACTION Form PWN adequately expresses requests of parents and actions of the team – Don’t “spin” – Be clear – Provide rationale and data for all actions
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PWN Refresher Course?
Training PowerPoint is on the ESE Website http://www.rock hill.k12.sc.us/exceptionalstudenteducation/ie presources.aspx
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If It’s Sent AFTER the Meeting, Why Is It Called “Prior”?
Prior to the decisions being acted upon Prior to the ACTION taking place Not prior to the IEP meeting Not prior to discussions/decisions
Answering ALL the required questions prior to the meeting suggests predetermination and that’s a violation of due process rights!
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Predetermination:
Loose Lips Sink Ships!
All Together Now!
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“We’ll need to call an IEP team together to discuss that.” I can’t say – that’s an IEP team decision.
We’ll need to discuss that with the team.
I can’t talk about that outside of an IEP team meeting.
“I can’t say. I’m not a member of your child’s IEP team.”
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All Together Now!
“We’ll need an IEP meeting to consider that request.” “Program placement is an IEP team decision.” “The school and teacher placement is an administrative decision.”
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New This Year!
– New Speech Referral Procedures – – – – Re-evaluations New/Updated IEPs Initial FBAs Manifestation Procedures for Administrators Help them count to 10!
Nursing Services on the IEP Kids with IHPs Transportation on the IEP – Changes to Self-Contained Programs
Re-evals – Not an Isolated Event!
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When a re-eval takes place, a new IEP must be opened – Annual review (coordinate with your psych) – Special review Present levels must be updated – – Special review? Add new info and the meeting date under existing data Annual review? Rewrite using current information Initial FBAs require a re-eval (and psych)!
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Manifestation Procedures for Administrators – Hold a Meeting?
Page 1 – Rules for OSS Know when a manifestation meeting MUST be held Know when an IEP meeting SHOULD be held ISS or OSS? Access to services and coursework
Manifestation Procedures for Administrators – Yes or NO!
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Page 2 – Dealing with the Findings NO YES – – Short-term/long term CANNOT be applied!
IEP team must conduct an FBA/modify the BIP and return the student, unless Special circumstances Parents agree to change of placement (DO NOT OVERUSE!) AES services are not to be offered or provided in lieu of a long-term suspension or expulsion. The IEP team cannot choose to place a student on AES instead of proceeding with the suspension hearing.
Yes or No? That is the Question!
4/28/2020 28
Rebound and Students with IEPs
The IEP team must consider student’s participation at Rebound – change of placement. The IEP should be amended to reflect placement at Rebound.
– Administration cannot unilaterally place a IEP student at Rebound A manifestation is not required for placement, UNLESS there is a disciplinary action that takes the student over the 10 day limit.
The IEP team at the student’s home school remains responsible for the student’s IEP program. – An IEP meeting is held as the student returns to his/her home school.
Manifestations and Rebound
If a manifestation meeting is needed while the student is at Rebound, it is necessary that both Rebound and the home school work together – – Rebound contacts the home school psychologist to schedule a manifestation meeting with the home school IEP team A Rebound representative familiar with the disciplinary infraction attends the manifestation meeting
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Nursing Service – Related Service
Check your case load names with the nurse Students with IEPs and who have IHPs – Add Nursing Services as a related service by calling a meeting or doing an amendment to the IEP – Attach a copy of the IHP to the IEP packet (IHP MUST be in the ESE file)
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Transportation Documentation
Must be a related service in the IEP if the student receives special transportation
DON’T have to do the EXCENT Transportation page
DO have to complete transportation on the ACTION form
Changes to the Self-Contained ESE Programs
Last Year
LD Self-contained EMD Self-contained TMD Self-contained PMD Self-contained ED Self-contained ASD Self-contained Dev.K Self-contained
New for 2011-12
MultiCat-I MultiCat-II MultiCat-III ED Self-contained ASD Self-contained
Transitional
Kindergarten 33
Multi-categorical Classrooms Will Still…
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Provide special services to students with a variety of disabilities under the case management of a single Special Education teacher and assistant.
Provide Special Education services in a structured, small-group setting, and Address a range of abilities and needs, while supporting student access to the general curriculum.
Why the Change?
Office of Exceptional Children (State Dept.) will now allow non-categorical self-contained classrooms SC Certification and teacher prep includes Multi categorical rather than Generic or additional categorical (no autism, OHI, etc.) Research identifies Multi-categorical programs as less restrictive than Categorical programs Collaborative and Resource programs have become more responsive to student needs Elementary RTI programs are specifying and addressing student instructional needs 35
Why the Change?
Recent on-site compliance review by the State Department – Emphasis back to “needs-based” planning and individualized services Best use of resources Closer geographic assignments Increase opportunity for success at high school level 36
The Plan
– MultiCategorical
Change the name of the self-contained programs and USE THEM!
Continue “awareness” program – – Last spring This summer/fall Initiate on-going training for MultiCat teachers – – Overview Best Practices for Multi-categorical instruction Develop a task force to review and update self contained request procedures for IEP teams 37
There’s a Continuum of Services!
Consultative Collaborative Resource (including “intensive”) Self-contained Homebased/Hospital Self-contained classes are DISTRICT programs – – Requests for placements must follow procedures, including request for intensive service consultation, even for resource students in the host school Self-contained teachers can only carry self-contained students on their caseloads as set by the ESE office. 38
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