Transcript Faithful, Effective and Fruitful Mentoring

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Faithful, Effective and
Fruitful
Mentoring
Training Information
For 2009-2012
Desired Outcome
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Faithful, Effective & Fruitful Clergy
How to accomplish:
Clarity of tasks
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Inquiring
Candidacy
Provisional
Aligned expectations for dCOM
Detroit Annual Conference
Mission
To provide leadership, connection, and
resources to make disciples
of Jesus Christ for the
transformation of the world.
Vision
To ignite and sustain a passionate,
spiritual connection with Christ
among all peoples in the Detroit Conference.
Core Value
Our core value is love:
We love the Lord our God with all
our hearts, souls, minds,and strength
and our neighbors as ourselves.
This value is commanded by Jesus,
inspired by our Wesleyan heritage, including
spreading scriptural holiness throughout the
land,and witnessed through our integrity,
accountability, and inclusiveness.
Begin with the
End in Mind…
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The Mission, Vision and
Core Values determine,
define and shape the
outcomes
Core Process of the
Annual Conference for Clergy
Faithful
Pre-call
Certification Evaluation
Recruitment/
Discernment
Deployment
Nurture
Support
Exit
Effective
Fruitful
Clergy
Leaders
Scriptural Foundations
Mentoring is found throughout the bible
Exodus 18:1, 6-27 1 Kings 19:15-16,
19-21
Ruth 1:7-18
Luke1:39-56
1 Samuel 3
Acts 9, 11
Exploring the Call
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Calling of leadership
…from
God
 …of church
 …from context
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Characteristics of Effective
Clergy
Study has been completed that looks at all aspects that
contribute to an effective clergy person.
(See www.gbhem.org paragraph on Boards of Ordained Ministry
page, Effectiveness Criteria for Clergy)
K nowledge
S kills
A bilities
P ersonal characteristics
Things to Consider
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Race and gender relationships
Building successful relationships
Building trust
Being able to discuss differences
Possible barriers
See yellow handouts for details
Certified
Candidate
Licensing
School WPA
The Candidacy
Process
Local Pastor
License
OR
Continuing
Candidacy
Commissioned
Minister
Provisional
Period
Ordained
Deacon
Elder
Inquiring Candidates
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General information and inquiry
Ask questions that help person sort
and work on the idea of call
Sense whether or not to encourage
them to go to formal search
Consider the KSAPS indicators
Suggest reading Christian as Minister
Candidacy Process
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Follow process on blue handout
Use www.canapply.gbhem.org
Practice with quick start guide and
Introductory PowerPoint
After the $75 fee is received option to
get handbook in download or hard
copy is given
General Board of Higher Education
& Ministry, Division of Ordained
Ministry
Presents
An Overview of the New
Online Candidacy Application
System
(OCASv.2)
OCASv.2
CanApply.gbhem.org
Logging in to Access your Contacts
The “Forgot Password” link will
reset the password and email a
temporary password to the user.
The user will be asked to change
the password for security
reasons.
Note: Remember to keep your email
address current so you can receive all
email notifications about your
candidates.
Use this link to bookmark
(Save to Favorites) this
Web page for future use.
Inviting a candidate to
OCASv.2
To invite a new candidate into OCAS click this button, fill out the
information on the screen and then click the “Save & Invite”
button at the bottom of the screen. This will save the candidate’s
record and send an email invitation to the new candidate.
Invite Candidate Button
In the OCASv.2 email invitation the candidate will see a
link that will take them directly to the password page
where they will then choose their own password.
In OCASv.2 everyone is responsible for their own email
address and password. GBHEM will no longer have access
to this information. If a user does not know their
password, they can use the “Request Password” on the
log-in page. This will be discussed later.
Unlike the previous version of OCAS, candidates
will be allowed to access the website well before
receiving signatures and paying their candidacy
fees.
After they create and save their password , the candidate will immediately be asked to
complete their personal information profile. This profile collects contact and other
pertinent information.
The District
Superintendent Signature
Phase:
When the candidate has completed their personal information profile
page and has submitted the application, the District Superintendent
will receive an auto-generated email notification requesting their
signature . . .
Note: Remember to keep your email
address current so you can receive all
email notifications about your
candidates.
Here is a sample email notifying you that a candidate has
submitted an application is awaiting your e-signature of approval.
Sample email to District Superintendent:
3/1/2010
Dear *******,
Your candidate, *******, has successfully completed the online application (Form
101) and is now awaiting your signature. Click the link to go to the Candidacy Online
application: https://public.gbhem.org/candidacy/
Thank you.
GBHEM Staff.
What if I never receive an email?
If you do not receive an email do one of the following:
Try to log in. If you are unable, your email information
is incorrect. Contact the candidacy office to update it.
Check to see if your server/firewall is blocking auto
generated emails. If so, add
[email protected] to your email
contact list. This should allow any future emails to
arrive safely in your email inbox.
The email is not necessary to sign a candidate’s application.
If you have taken these measures and emails for the next
candidate does not get pastyour firewall, then you may want to
contact your email provider to find out ways to set up your
email filter.
How do I sign
my candidate’s
application?
Signing a Candidates Application in
OCASv.2
There are two ways to sign a candidate’s application. After you
have logged in, you will see the candidates that are awaiting your
signature. Click on the link in the task column; on the pop-up
screen, choose E-sign or Not Approved. To view the Form 101,
click the “Form 101” link.
Signing a Form 101, Part 1 from Task List in
OCASv.2
The other option is to use the task list button shown here. Once
the candidate’s task list appears, locate the DS signature link,
which is highlighted in yellow on the screen. Click the link to see
the pop-up window in the previous slide. Select E-sign or Not
Approved.
Task List Button
How do I Search
for a candidate
in my district?
Searching for a Candidate in OCASv.2
This is the My Candidates tab. Clicking on this button will
allow you to search or view the candidates in your district
only .
My Candidates Button
This is where you would go to locate a candidate to discover
where they are in the process or send them an email. This will be
discussed later.
Searching for a Candidate in OCASv.2
To find a candidate, go to the Candidates tab as shown. The list
will default to Candidates awaiting your signature. However a DS
can search for a candidate manually by choosing “Manual
Search” from the drop down list.
My Candidate Button
How do I change
my candidate’s
mentor?
In the new OCASv.2, a district superintendent can
change their candidate’s mentor or add a courtesy
mentor to a candidate record which may occur
when a candidate is in school in another annual
conference.
Changing a candidate’s mentor
Changing a candidate’s mentor is as easy as 1, 2, 3!!
1.) Click the ASSIGN MENTOR tab and search for the candidate
record that you would like to change. You can search by First or
Last Name. Choose a name from the list.
Assign Mentor Button
Changing a candidate’s mentor, continued
Changing a candidate’s mentor is as easy as 1, 2, 3!!
2.) Choose the name of the new mentor (or courtesy mentor) from the
drop down list. If the candidate has both a Home Conference Mentor
and a Courtesy Mentor, this is also where you will toggle between who
has active rights to the record.
Assign Mentor Button
Changing a candidate’s mentor,
continued
3.) Click “Submit” at the bottom of the screen. The screen will
inform you that your change was successfully made.
Assign Mentor Button
Important Changes for
Candidates in OCASv.2
The next few slides cover some of the
important changes that have been made in the
OCASv.2 .
Users control their own password
information.
All users will be able to change their own password, or click the forgot password link.
Passwords will now be encrypted, and GBHEM will no longer be able to recover
passwords.
Users Control Contact Information
All users will now be able to maintain their own contact
information through the Personal Information tab, including:
• Email Address
• Name
• Phone Number
Personal Info Tab
• Primary Mailing Address
Mentoring Process
Begin process on the GBHEM
website
www.gbhem.org
Follow each step by step of process
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Handbook is downloadable!
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BOD par. 349 ( pg. 265-6) give
definitions
How to get to
Candidacy Mentor Handbook
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Go to www.gbhem.org
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Click on MINISRTY tab on top left
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Drop down to Boards of Ordained Ministry on
the left
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Find Steps Into Ordained Ministry on the right
side
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Pull slider down until you see STEPS INTO
MINISTRY
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The Candidacy Mentoring Handbook is at the
bottom
Some details from Handbook
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Look over PDF and decide what
pages you really need as a hard
copy.
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Suggest copy at least pages 1-35.
Pages 50-53 give overview
Page 60 preparation ideas to meet
dCOM
How to get
Clergy Mentor Handbook
Go to www.gbhem.org
 Go to MINISTRY tab on the top left
 Find Board of Ordained Ministry on left side
 On right side find Steps into Ministry
 On left side Go to Probationers (old term) and click
 Under the paragraphs click
 Readiness to Effectiveness
 Clergy Mentoring
Use as a PDF format or run off pages you need
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Heart of the Matter
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As a mentor we are expecting you to
build a relationship with your mentee
Need to be aware of what makes a
good clergy person
Help your mentee be the best they
can be
Site growth points
Overview of WPA Process
This is a work in progress as we align
the process to our desired outcome of
Faithful, Effective and Fruitful clergy
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Teams are developing practical
applications to reach the desired outcome
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You are a part of the Certification Section
The Big Picture
LOCAL CHURCH
REGISTRAR
Train, Interpret, Record
Keeping, Reports
GBHEM-DOM
Nurtures, Listens,
encourages, PPRC
examines
MENTOR
Assist in Discernment,
Facilitate Reflection &
Growth, Guide &
Counsel, Report
Candidate
Enrollment,
Psychological
Assessment,
Consultant
DS
Receive Written Application
(letter), Nominate Guides &
Mentors, Approve Service
Appointments
dCOM
BOM
Enlist, Assign Mentors,
Examine, Certify
Receive Candidate from dCOM,
Interview, Defer or Recommend
for Provisional membership
Role of the District
Committee on Ministry
Main goal:
Is the person FIT for ministry?
Role of dCOM in handbook pg. 40-43
What would you like to see the
dCOM develop or improve?
How can they help you as a mentor?
Resources
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See www.gbhem.org
Take time to explore and discover the wealth
of information available on the website
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List of sources from Lewis Center for Church
Leadership
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Go to Churchleadership.com for free, biweekly electronic newsletter

Newly designed 360 leadership assessment at
www.lpli.org
2012 Registrars’ Contact Information
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BOM Registrar:
Rev. David Eardley, 336 E Vates, Frankenmuth 48734,
[email protected] (989)652-6858
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Local Pastor Registrar:
Rev. Billie Lou Gillespie, 5485 Wilson Rd, Clio 48420,
[email protected] (810)989-7480
2012 Registrars’ Contact Information
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Ann Arbor dCOM Registrar:
Rev. Loretta Job, 400 E Grand River, Brighton 48116,
[email protected] (810)229-8561
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Blue Water dCOM Registrar:
Rev. Maureen Baker, PO Box 39, Brown City 48416,
[email protected] (810)346-2010
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Crossroads dCOM Chairperson:
Rev. Jeffery Jaggers, 413 E Main St, Flushing 48433,
[email protected] (810)659-5172
2012 Registrars’ Contact Information
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Detroit Renaissance dCOM Registrar:
Ms. Carole Wesner, 6642 Guildford, Shelby Twp 48316,
[email protected] (586)731-0870
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Marquette dCOM Registrar:
Rev. Peggy Page, N7344 Co Rd 577, Ingalls 49848,
[email protected] (906)221-7677
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Saginaw Bay dCOM Registrar:
Rev. Caroline Hart, PO Box 476 Coleman 48618,
[email protected] (989)465-6181