Transcript 2011-2012 FIMC-VI Webinar Series

PowerPoint for the Teachers of the Visually
Impaired
1:00
1:10
1:45
1:50
2:10
2:20
2:30
Welcome and Instructions
PowerPoint Basics
Break
PowerPoint for Braille Students
PowerPoint for Large Print Students
FIMC-VI update
Adjourn
 To
provide teachers of the visually
impaired
◦ Timely information in a cost-effective
manner
◦ Overview of upcoming events
◦ Technology tools for managing:
 Instructional materials access - PowerPoint
 Student management and data collection - Excel
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Participants are expected to produce a
PowerPoint between session one and two and
submit it.
Certificates of completion will be provided to
participants that satisfactorily complete both
sessions and all practice activities
Inservice points are at the discretion of the
local district or agency
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Session One
◦ Introduce basic PowerPoint development techniques
with emphasis on accessibility features
◦ Participants will be able to create an appropriate
PowerPoint
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Session Two
◦ Provide guidelines for working with classroom
teachers that use PowerPoint
◦ Introduce the fun aspects of PowerPoint such as
sounds, narrations, music, etc.
PowerPoint
What TVIs need to know
Accessibility Tips
• Use color scheme which provides contrast
• Use sans-serif fonts (Arial, Tahoma,
Verdana) or APHont
• Title every slide
• Use Alt Tags for pictures and images
Screen Set-Up
• Left side – Slide preview
– Use this to navigate between slides
– The one we are working on is highlighted
• Bottom – Presenters notes
• Middle – Working slide is what you will see
in the presentation or print
• Top - menu bar
Getting Started
• Open PowerPoint to a blank slide.
– Two text boxes – Title and Body
– Click inside the Title text box and type a title
– Click inside the Body text box and type
content
• Default setting is a Bulleted List
• Default font and size depends on the design
Menu Bar
• Home Tab
– Slides Section
• New Slide
• Layouts – different configurations for how the
slides look. Ones we will use are:
–
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Title and content (this slide))
Title slide
Section slide
Comparison: two text boxes
– TO OPEN: Click on the down arrow next to
the word Layout
This is a Title Slide - text box
is centered on the page
Second text box is beneath with
different font/color/size
Ok …next??
Section Slide: smaller font size above, different font/color/size
SECTION SLIDE – TEXT BOX
IS LOWER AND ALL CAPS
Comparison of PowerPoint 2003 to
PowerPoint 2007
PowerPoint 2007
• Tabs for Menu Bar:
• Home Tab
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–
–
New Slide
Slide Layout
Fonts
Alignment
• Insert Tab
– Pictures
– New text box
– Table
PowerPoint 2003
• Menu Bar w/ drop downs
• Toolbars instead of tabs
• Insert
–
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–
New Slide
Pictures
New Text Box
Table
• Format
–
–
–
–
Fonts
Alignments
Slide Layouts
Slide Designs
Comparisons Continued
PowerPoint 2007
• Design Tab
– Templates for backgrounds
– Colors / Fonts/ Effects
• Animations
• Slide Show – set-up
presentation
• Review
– Spell Check
• View
– Masters
– Slide Show
PowerPoint 2003
• Tools
– Spelling
• View
– Masters
– Slide Show
• Slide Show – set up
presentation
• Window
PowerPoint Tips
• You must be working inside a textbox for
the menu bar to be active. In presentation
mode, you can’t make changes
• Resize text boxes by running your mouse
over the small circles or squares on the
dotted lines. When you see the arrows,
click and drag.
• To keep the text box proportional use the
corners to stretch or shrink.
PowerPoint Tips
• You can tilt the text box by using the green
dot at the top of the box. Click on the lines
of the box, run your mouse over, when you
see the arrows, click and drag to the
position you want.
• If you need to delete a text box, right click
and then cut to delete. Never leave an
empty text box in your presentation, it
shows up on the screen or in print.
After Layouts, we move to ….
EDITING TEXT
Editing Text
• In the Home Tab, FONT Section:
– As in MS Word – highlight (click and drag) the
word or phrase, then click to change to
BOLD, Italic, or underline
– You can use Keyboard Commands such as ctl
B for bold, ctl I for Italics, ctl U for underline
– You can select colors – drop down arrow next
to the A with the color under it. Select the
color you want to use
Text Alignment
• Home Tab and Paragraph Section
•
•
•
•
Bullets
Numbers
Indents: Decrease Level and Increase Level
Alignment: Left Justify, Center, Right Justify
PowerPoint TIPS
• CTL z is the undo command. If you goofup, use CTL Z to “erase” and take you
back
• Fonts should always be at least 24 points
• Slides should not have more than 5 bullets
• Keep text to a minimum
Fun stuff!
MENU BAR - INSERT TAB
FOR INSERTING PICTURES
Insert Tab: Pictures and Clip Art
• Click on Insert Tab in menu bar
• Choices are
– Picture (downloaded and saved on your
computer)
– Clip Art (from PowerPoint or Microsoft)
– Shapes: arrows, lines, smiley faces, etc.
– Smart Art: graphic diagrams
– Charts: data representation
Clip Art and Pictures
Insert Tab: Pictures and Clip Art
• ALWAYS INSERT – do NOT cut and paste
• Add a caption to your pictures
– Insert Text Box under the picture and type in a
brief description. Added text boxes do not
export to Ms Word.
Image of a braille book
Insert Tab: Pictures and Clip Art
• To resize or move a picture:
– Click on the picture. You will see a box with
edit points (small circles). Click and drag the
corners
Insert Tab: Pictures and Clip Art
• To tilt a picture:
– Click on the picture. Find the small green
circle usually at the top of the picture.
– Click on the green dot and arrange the picture
(or text box) as you want.
Alt Tags for Pictures for Screen
Readers
1. Click on the picture or image
2. Right click to bring up the “Context Menu”
3. Select Size and Position from the Context
Menu
4. Choose the “Alt Text” tab
5. Type in your description of the image or
picture
PowerPoint Tips
• To rearrange slides, click and drag from
the side menu bar.
• Keep your titles consistent
• Check for capitalization consistency in
bullet points
• Export to word to check for spelling,
spacing, and consistency
Design Tab - Themes
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Dramatically different than 2003 version
Choices for themes, colors, and fonts
 As you put your cursor on the icon for the different
themes, you get a preview
 To see more choices, use the drop down arrow next
to the themes
 You can change ALL slides or just SELECTED slides
 Right click on the choice to apply to all slides or
selected slides
E XPORTING FOR B RAILLE IN
P OWER P OINT 2007
1.
Open “OFFICE Button”
2.
Select Publish
3.
Select Create Handouts in MS
Word
4.
Select Outline Only
Export to Braille Step 1
Export to Braille Step 2
Export to Braille Step 3
1.
2.
3.
4.
5.
Open the word file
CTL - A to select all
Change the font size to a 12 (to make
it easier to manage)
Remove the Bullets (Home tab, down
arrow next to bullets, select None)
Left Justify
6.
7.
8.
Label each slide as Slide 1, Slide 2,
etc.
Include descriptions of pertinent
pictures
Open in Duxbury, translate, emboss.
When presenting to students
with visual impairments, add
sound cues when advancing to
next slide
 Insert tab – Sound – Sound
from clip organizer – Chimes
 Start automatically when
clicked
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Moving on ….
Large Print
Print Settings
1.
Office Button / Print / Print (CTL P)
2.
Print What? Handouts
3.
Slides Per Page – One or Two
4.
Color or Grayscale?
5.
Print Slide Numbers or Current Slide
Print Settings for Large Print #1
Print Settings for Large Print #2
Print Settings for Large Print #3
Print Settings for Large Print #4
Ready to Show???
• Menu Bar – Slide Show
– From Beginning or From Current Slide
– Go through the presentation prior to showing.
Slides appear differently when in presentation
mode
– ESC to return to edit mode
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For next time
◦ Create a PowerPoint and email to me
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At least 10 slides
Two layouts (title, section, body)
One background
Three pictures or clip art
◦ Prepare the PowerPoint for braille and email a copy
of the word file
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Review homework projects
Discuss ways to assist classroom teachers to
create accessible Power Points
Fun stuff – animations, sounds, music, etc.
Resources
• Keyboard Shortcuts for Powerpoint:
http://office.microsoft.com/enus/support/keyboard-shortcuts-forpowerpoint-2007-HP010154710.aspx
• Accessibility and Usability Guide for Penn
State:
http://accessibility.psu.edu/microsoftoffice#
ppt
Resources
• 188 Useful Keyboard Shortcuts -:
http://www.shortcutworld.com/en/win/Powe
rPoint_2007.html#link_0
• Access Project at Colorado State Univ.
http://accessproject.colostate.edu/udl/mod
ules/powerpoint/tut_alt_text.cfm?display=p
g_3 (good alt tag demo)
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Statewide resource center for the K-12
students who are visually impaired and
enrolled in public or private educational
program
Operates under the Department of Education
Bureau of Exceptional Education and Student
Services (BEESS) on an annual grant
Hillsborough County School District is the
fiscal agent of the Center
Procurement or productions and distribution
of accessible instructional materials
Professional Learning
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Working with the Experts
Quality Programs for Students with Visual
Impairments (QPVI)
QPVI- Building Local Capacity
Braille FCAT development
Volunteer services for braille and audio
Professional Loan Library
NIMAS Florida
Braille Challenge
Braille books shipped complete*
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Ordered
Ordered
Ordered
Ordered
in
in
in
in
April 2011 – 96%
May 2011 – 87%
June 2011 – 75%
AUGUST – 49%
* New transcriptions are shipped in volumes (i.e. partial shipments) as they
are completed. These numbers represent the complete books that have
been shipped and does not include partial shipments
Large print books shipped complete
 Ordered in April, May or June – 100%
 Ordered in July – 95%
 Ordered in August – 72%
Enhancing competencies of teachers,
administrators, and families of students with
visual impairments
Affiliated with the National
Braille Challenge sponsored by
Braille Institute of America
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September 26: Webinar - Power Point for the
TVI (part 1 of 2)
October 24: Power Point for the TVI (part 2)
October 31 – November 1: QPVI Facilitator
Training in Tampa
November 2 - 3: QPVI - Building Local
Capacity in Lake Placid (Session 1 of 3)
November 4: QPVI - Building Local Capacity
in Sanford
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November 17: Ushers Screening Training at
FIMC-VI
November 28: Excel for the TVI Webinar (part 1)
December 1 – 2: Working with the Experts Math Strategies (“But I’m not the math teacher.
Oh, but you are the ECC – Nemeth code, abacus,
math concepts, manipulatives, assistive
technology and math access – teacher. ) in
Daytona Beach.
December 7 -10: Getting In Touch With Literacy
Conference in Louisville, Kentucky
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January 10: QPVI Building Local Capacity in Miami
January 11-12: QPVI Building Local Capacity
(session 2 of 3) Lake Placid
January 13: QPVI Building Local Capacity in
Sanford
January 20: Braille Challenge - Tallahassee
January 30: New Teacher Orientation Webinar
(part 2)
February 2: Braille Challenge - Orlando
February 20: Excel for TVIs (part 2) Webinar
February 24: Braille Challenge - Ft. Lauderdale
March 2: Braille Challenge - Tampa
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April 3 - 4: Working with the Experts – Intensive
Reading Strategies (“But I’m not the reading
teacher. Oh, but you are the ECC – braille,
assistive technology, concepts, and access to
reading – teacher.’) in Tampa
April 5: New Teacher Orientation and Vision
Contact Meeting at FIMC-VI - Tampa
April 10-11: QPVI Building Local Capacity (part 3)
Lake Placid
May 3-5: FAER and AFB Leadership Institute in St.
Pete
May 11: New Teacher Orientation Webinar (part
3)
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Suzanne Dalton – Supervisor
Kay Ratzlaff – Coordinator
Donna Ross – District Resource Teacher
Cynthia Cookson – Secretary and NIMAS Florida
Kathee Cagle – Order Processing and APH Census
Cathy Babbitt – Clerk
Diana Moyer- Large Print Production
Vernon Underwood – Braille Production
Siew Ng – Braillist
Denise Battle – Shipping
Curtis Nelson - Receiving
Follow-up and Next Session
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You will be emailed evaluation questions,
please reply (we need this information for
our grant.)
Next session is October 24 at 2:00 p.m.
Suggestions for other topics or Webinars?
Email: [email protected]
This PowerPoint will be posted at
www.fimcvi.org