Transcript Total Application Process Flow

Total Application & Assessment
Process Flow
Global Talent Supply 2012
2
Navigation
•Use the back arrows, hyperlinks, and home
buttons to move through the presentation
Back arrows – go back to the previous slide
Hyperlinks - provide more details about the flow chart items
Home buttons – return to the main flowchart
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Application Process Flow Chart
Attraction
Various ways to
make jobs
available
DDI
Taleo
Candidate Facing
(Application)
Candidate
Facing
(Assessment)
Taleo
Recruiter
Access/Processing
Application Process Flow Chart
Attraction
Application Sources
pg.com/careers
Job Boards
Social Media
Individual Invitation
Search Engines
Click here for details
Back
4
5
Application Process Flow Chart
Taleo
Applicant Tracking System
Taleo Search Page
Thank You Page
Application Flow
Contact Information
Job Description
Met
Requirements
Not Met
Requirements
Education
Link Presented
Status Moved to
Regret Pending
User
Registration
Apply
Resume/Attachments
Click here
for details
Questionnaire
Privacy
Statement
After 7
Days
Submit
Status moved to
P&G Rejected;
Regret Letter Sent
Email link
option
Confirmation
Click here for details
Click here for details
Application Summary
Click here for details
Back
Application Process Flow Chart
Taleo
Applicant Tracking System
Taleo Search Page
Thank You Page
Application Flow
Contact Information
Job Description
Met
Requirements
Not Met
Requirements
Education
Link Presented
Status Moved to
Regret Pending
User
Registration
Apply
Resume/Attachments
Questionnaire
Privacy
Statement
After 7
Days
Submit
Status moved to
P&G Rejected;
Regret Letter
Sent
Email link option
Confirmation
Click here for details
Click here for details
Application Summary
Click here for details
Back
Taleo: Job Specific Correspondance Sent
TCC: First Trigger to CID (3-4 hours)
Taleo: Application is complete
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7
Application Process Flow Chart
Taleo
Applicant Tracking System
Taleo Search Page
Thank You Page
Application Flow
Contact Information
Job Description
Met
Requirements
Not Met
Requirements
Education
Link Presented
Status Moved to
Regret Pending
User
Registration
Apply
Resume/Attachments
Questionnaire
Privacy
Statement
After 7
Days
Submit
Status moved to
P&G Rejected;
Regret Letter Sent
Email link
option
Confirmation
Click here for details
Click here for details
Application Summary
Click here for details
Back
TCC: After 4 days
assessment link
resent if not
complete
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Application Process Flow Chart
DDI
Assessment Vendor
Assessment Process (SDA & RS)
Language Selector
System
Requirement
Check
Talent Portal
Submit Final
Assessment
Click here for more details
Back
9
Application Process Flow Chart
DDI
Assessment Vendor
Assessment Process (SDA & RS)
Language Selector
System
Requirement
Check
Talent Portal
Submit Final
Assessment
Click here for more details
Back
TCC: If candidate
does not
complete/submit
then link will be
resent after 4 days
Application Process Flow Chart
Taleo
Applicant Tracking System
Staffing Webtop
Scores returned to
Taleo
Non-Passing
Score
Passing
Score
Status changed to Online
Assessment Complete and
Completion
Correspondence Sent
Status changed to Online
Assessment Complete and
Completion
Correspondence Sent
Status moved to
Regret pending
After 7 Days
Status moved to P&G
Rejected and Regret
Letter Sent
Click here for details
Back
10
Application Process Flow Chart
Taleo
Applicant Tracking System
Staffing Webtop
•Scores returned to the
Screening Tab (2-5 min.)
Scores returned to
Taleo
•TCC copies scores to
Resume tab (3-4 hrs.)
Non-Passing
Score
Passing
Score
Status changed to Online
Assessment Complete and
Completion
Correspondence Sent
Status changed to Online
Assessment Complete and
Completion
Correspondence Sent
Status moved to
Regret pending
These actions
trigger and update
in CID (3-4 hours)
After 7 Days
Status moved to P&G
Rejected and Regret
Letter Sent
Click here for details
Back
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Attraction
•All candidates must apply online
•Postings can be found via several sources:
Each source links the candidate to the P&G Career Section
•PG.com/careers
•Job Boards
•Social Media (Facebook, Twitter, etc.)
•Individual link via Email (Targeted)
•Search Engines (Google, etc.)
Back
Candidate Applies To a Job
Once a candidate finds a posting matching their interest,
they are able to:
•View the Job Description
•Begin the application process
•Log in/Register as a New User
•Review & accept the P&G Privacy Statement
•Search for other jobs of interest
Back
Watch a Clip!
Candidate Initiated Application
•Application Flow
Information the candidate must submit to be considered an applicant
• Candidate Personal Information
• Resume
• Education
• Prescreening
• Sourcing Profile
• Summary/Submit
Back
Watch a Clip!
System Action After Application Submit
•Candidate receives the Job Specific Application
Acknowledgment correspondence.
•Taleo System moves candidates step and status to
Application – Complete (Candidate View)
•This is the first trigger to the Candidate Information Database.
The TCC system feeds data into CID every 3 hours.
•The candidate will see a Thank You Page with next steps
Back
System Action After Application Submit
If Prescreening Requirements:
Are Not Met
If Prescreening Requirements:
Are Met
•TCC system updates status to
Regret Pending (Candidate View)
•A link to the assessment is
presented on screen
•7 Days later the TCC system
updates the status to P&G
Rejected (Candidate View)
•Candidates also can send link to
themselves via Email
•The Taleo system sends a Regret
Letter
•Both links allow candidate to
access the DDI Talent Portal
•Automatic Assessment Resend Process
Back
Online Assessment Process
•Once the link is clicked, candidates are taken to a DDI
hosted page
Language, system settings, and completion status are
confirmed prior to accessing the assessment(s)
•
•
•
•
Back
Language Selection
System Check
Talent Portal
DDI Assessment
Watch a Clip!
pg.com/careers
Back
Job Boards
Back
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Social Media
Back
Individual Link (Special Interest)
Back
Search Engines
Back
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Application Link
Back
Corporate Career Section
Back
Job Description
•Prescreening requirements must be indicated here
Back
User Registration
•Email address is the unique identifier for each candidate. No two
candidates can have the same email address.
Back
Privacy Statement
•This must be accepted before the candidate can move on
Back
Candidate Personal Information
•Required items are marked with a red asterisk (*)
Back
Resume
•Candidates must copy/paste their resume
•Attaching a resume is optional
Back
Education
•If an institution/major is not found, candidates can choose “Not in List”
Back
Prescreening Questions
•Requirements should be essential functions of the job
Must be included in the job description
•In US/PR candidates must meet prescreening requirements to be
considered an applicant.
•Assets can be set to indicate ‘nice to have’ items
Back
Sourcing Information
Back
Summary/Submit
Back
Job Specific Acknowledgement
Back
Candidate Portal View
Back
Candidate Portal View
Back
Candidate Portal View
Back
Candidate Portal View
Back
Candidate Portal View
Back
Candidate Portal View
Back
Candidate Portal View
Back
Thank You Page
•Candidates will see this screen if:
Prescreening Requirements are met
Back
Assessment Link Email
Back
Assessment Link Email
Back
Thank You Page
•Candidates will see this screen if:
Prescreening Requirements were not met
No assessment was required for the position
Back
Candidate Regret Letter
(After Application)
Back
Candidate Regret Letter
(After Assessment)
Back
Language Selector
Back
•The candidate will only see this page if the system
requirements are not met.
Back
•The icons represent the candidate’s ongoing progression.
•Once one item is complete, more will display depending on the
assessment track.
•If the candidate “saves & exits” during the assessment they will be
brought back to this page.
Back
Assessment Link Resend
•Candidates should complete the application and
assessment as soon as possible for consideration.
•If the assessment isn’t completed within 4 days:
The candidate’s Taleo Step/Status is updated by TCC to
Application - Assessment Link Resent (Candidate View)
This triggers the resend of the assessment link via Email
•This is a one time action
Back
Confirmation of Assessment Completion
Back
System Action after Assessment Submit
•Scores are returned to Taleo on the Screening tab (2-5 minute processing)
•Scores are then copied to the Resume tab via TCC (3-4 hour delay)
Passing Assessment Score
Taleo Passport system updates
status to Assessment – Online
Assessment Complete (Candidate
View)
Candidates receive the
Confirmation of Assessment
Completion correspondence
Non-Passing Assessment Score
Taleo Passport system
updates status to Assessment
– Online Assessment
Complete and then
Assessment – Regret Pending
(Candidate View)
7 Days later the TCC
system updates the status to
P&G Rejected (Candidate
View)
The Taleo system sends a
Regret Letter
Back
Screening Tab
•If the SDA & RS are required, scores will not display until both are complete
Most Recent Request Details Link:
Back
Resume Tab
Back
Thank You!