Transcript Slide 1

The Office Of
Children, Youth and
Families (OCYF)
Contract Documentation
related to Group
Homes/Institutions
April 2009
Morning Agenda
8:00am-12:00pm

Introductions

Purpose & General Updates


LaShanna Sloane
Institutional Facilities/Group Homes

Erica Nocho

Questions

Foster Family Contract Documentation

Michael Laird (Afternoon Session)
2
Purpose of Bulletin

Provide documentation to support
allowable expenses for…
 State Act
148 and Title IV-E funded services.
The Original Residential Service Contract
Documentation Bulletin released in May 2008.

Concerns expressed by Providers, Counties, and
OCYF observation
Not enough clarity
 No automation
 Cumbersome Submission and Review Process

3
Revised Contract
Documentation Bulletin

Introduction



Out of Home Placement Services
 Who is subject to complete contract documentation
Revised the current Submission and Review Process
Appendix B

Electronic Submissions


More that one option to report expenses






Automation
Multiple certificates with the same per diem
Revised overall structure of Appendix B/Support Documentation
 Understand relationship between the forms
Additional clarification has been added
 Indirect expenses/Cost Allocation
Some examples have been added
 FTE calculations
Modified forms to focus on service
 Rosters focus on job functions
Added clear instructions from Bulletin to forms
 Reduce time/convenience
4
Institutional Facility
Services

The Per diems are based on licensed bed capacity.


Out of State Providers



Must be licensed.
Budget Reports/Support Documentation.
Office of Developmental Programs (ODP)


Exception-Office of Developmental Programs (ODP).
ODP Cost Reports-Difficult to identify State/Federal Funding
Publicly Operated Residential Service Providers


Must complete forms.
Reviewed by OCYF.
5
Initial Submission Process 08/09FY
Separating the contracts based on per diem


200 + OCYF
Below 200 sent to the county agencies

Concerns expressed by Providers, Counties, and OCYF
observation
• Different per diem rates for the same service.
• Duplication of Efforts
• Inconsistency with Implementing State Act 148 and Title IVE guidelines.
• Outstanding submissions
6
Revised Submission ProcessFY_09/10
Statewide Involvement

County Review Teams


Consists of members from the county agencies
OCYF

To provide Technical Assistance to the county review teams
Review Structure

Privately Operated Out of home service providers


Out of home service providers licensed by the Office of
Developmental Programs (ODP)


County Review Teams
County Review Teams
Publicly Operated Out of home service providers

Office of Children, Youth, and Families (OCYF)
7
Public vs. Private Submissions
Public Providers
•
•
•
•
•
•
•
Institutional Residential Service
Provider Cover Sheet
Rate Sheet
Institutional Facility Staff Roster
Institutional Facility Staff Projection
Sheet
Institutional Facility Expenditure
Sheet
Service Delivery Chart
Institutional Facility Per Diem
Calculation Sheet
Private Providers
•
•
•
•
•
•
•
•
•
•
•
Institutional Residential Service
Provider Cover Sheet
Rate Sheet
Institutional Facility Staff Roster
Institutional Facility Staff Projection
Sheet
Institutional Facility Expenditure
Sheet
Indirect Administrative Staff Roster
Indirect Administrative Expense
Sheet
Cost Allocation Description
Master List of All Agency Programs
Sheet
Service Delivery Chart
Institutional Facility Per Diem
8
Calculation Sheet
Documentation Submission
Provide
r
Budget
Forms
County
Review
Team
Provide
r
Budget
Forms
County
Review
Team
Provide
r
Budget
Forms
County
Review
Team
Provide
r
Budget
Forms
OCYF
E-mail Resource
Account
County
Review
Team
OCYF
Secure Web Page
[email protected]
State Act 148 &
Title IV-E Per Diems
9
Questions

By Email
 Please
send questions regarding the Excel Workbook
or automated process to the resource account.

[email protected]
10
OCYFContract
Documentation
March/April 2009
Group Home/Institutional
Forms
OCYF Per Diem Contract Documentation
Flowchart
12
Institutional Facility/Group Home
Appendix B Coversheet
13
Institutional Facility/Group Home- Appendix B Coversheet

Purpose of the Sheet:
• To identify the facility(s)/unit(s) for which the contract
documentation is being submitted.
• Provide the reviewer with information on who to contact
when there are questions about the materials submitted.
• Pertinent information listed within this cover sheet will
populate to the forms listed within this Appendix.
14
Institutional Facility/Group Home- Appendix B Coversheet

When Completing This Sheet:
• All fields listed on sheet must be completed. If a field does
not apply, please insert N/A in that field.
• This cover sheet must be completed for single submissions,
multiple submissions, and/or re-submissions.
• If completing the contract documentation packet for multiple
certificate of compliance numbers who have the same service
and same per diem rate, please complete the bottom of the
coversheet.
Note: When completing this packet for multiple facilities,
compile all expenses and report the overall total for each area
of the forms. The singular packet will display all expenses for
all included certificate of compliance numbers as well as the
total days of care for all included certificate of compliance
numbers.
15
Institutional Facility/Group Home Appendix B- Coversheet
16
Institutional Facility/Group Home Appendix B- Coversheet
17
Summary Rate Sheet
Summary Rate Sheet
•Complete this sheet for Child Welfare Programs Only. Please be sure to include all of the child welfare programs under your agency on this summary rate sheet.
•Report the total per diem rate along with the Title IV-E per diem rate that is being requested for services rendered for each child welfare program. Please do not
report the calculated rate on this sheet.
•If there is no Unit ID then put N/A in this column.
•If you have multiple units/facilities that have several certificate of compliance numbers and all programs have the same per diem rate and provide the same
service, then you do not have to list each unit/facility separately. In the column under the Certificate of Compliance Number, type in the word MULTIPLE
and fill in one certificate of compliance number. Under the column Unit & Facility Name please fill in the name of the facilities/units that is commonly used
to describe the programs. Then fill in rate requested for the programs.
Certificate of Compliance
Number
Unit ID
Unit & Facility Name
Requested Per Diem
Rate
Requested Title IV-E Per
Diem Rate
18
Summary Rate Sheet

Purpose of the Sheet:
• To be used as a quick reference sheet to identify the
requested total per diem rate as well as Title IV-E per
diem rate for Foster Family Home services and Group
Home/Institutional services in the agency.
• To have a listing of Foster Family Home services as
well as Group Home/Institutional services and know
what per diem rate is being requested by the provider.
19
Summary Rate Sheet
When Completing This Sheet:

Complete this sheet for all Foster Family Home programs and
Group Home/Institutional services within the agency.

Please list the Requested per diem rate and Requested Title
IV-E rate.

If there is no Unit ID or Title IV-E rate then put N/A

If there are multiple certificate of compliance numbers but all
have the same rate and same service, type in MULTIPLE and
then one certificate number, then under the column Unit
Name/Facility Name please fill in the name of the
facilities/units that is commonly used to describe the
programs. Then fill in the requested per diem rate and
requested Title IV-E rate for the programs.
20
Institutional Facility Staff Roster
21
Institutional Facility Staff Roster

The purpose of the form is:
• Identify the baseline salary costs for staff that work
in the institutional facility level.
• Know what type of staff are working in the
facility/unit and understand the variety of job
functions that they perform at the facility.
• The allocation of staff time to the specific facility.
22
Institutional Facility Staff Roster cont.
When Completing This Sheet:

Information at the top of the page should automatically
populate based on the proper completion of Appendix B
coversheet.

Click on the Pink button to insert a row for additional staff.

Enter Staff Name/ID and Position Title.

Is the staff hired as FT or PT for the Agency- enter the
percentage of time they work.

Number of weeks worked-If the employee worked less then
52 weeks a year, please enter the number of weeks the
employee worked.

Enter in the Total Annual Salary paid to the employee for the
year
23
Institutional Facility Staff Roster cont.

Put in the allocation of staff time to the facility.

Employee positions are divided into five (5) categories:
- Managers/Supervisors - Direct Care
- Support Staff
- Clinical/Treatment
- Educational

For each employee, place the salary amount that corresponds
to their job functions in the appropriate column(s).

Then enter the total salary/wage that is allocated to the
facility.
24
Institutional Facility Staff Roster cont.

An error message in Red will appear in the right
hand column if certain costs reported on this
sheet do not correspond with each other.
The Error Message will appear when…….
The salary amounts in each job category and/or
Total Salary/Wage allocated to the facility does not
match with the percentage that was placed in the
“Allocation to the Facility” column.
25
Institutional Facility Staff Roster- Example 1
In this example, the salary amounts listed in the Direct Care
column and the Clinical/Treatment need to be been added
together and placed in the “Total Salary/Wage allocated to this
facility” column. This amount must be equal to the % of salary
costs allocated to the facility. The red error message will
automatically disappear when the correct amount is placed in the
Total Salary/Wage allocated to facility column.
26
Institutional Facility Staff Roster- Example 2
In this example, the Total Salary/Wage allocated to the facility does
not equal the percentage of time that was written in the “Allocation
to Facility” column. The red error message will automatically
disappear when: 1) the % allocated to the facility is changed to
equal the total salary/wage allocated to the facility or; 2) the
amounts in the salary categories equal the % reported in the
“Allocation to Facility” column.
27
Institutional Facility Staff Roster- Example 3
In this example, several items could be incorrect.
The Allocation to the facility, Total Annual
Salary/Wage, the salary/wage amounts in the job
categories or the Total Salary/Wage allocated to
the facility.
28
Institutional Facility Staff Projection
29
Institutional Facility Staff Projection cont.

The purpose of this form is to:
• Understand the number of staff (FTE) needed to run a
facility/unit.
• Understand how Title IV-E allowable amounts were
developed for each job classification.
• Understand how staff time is allocated to facility/unit.
• Projection of staff costs over a three year period.
30
Institutional Facility Staff Projection cont.
When Completing This Sheet:

Totals for each job category (Managers/Supervisors,
Direct Care Staff, Support Staff, Clinical/Treatment,
Educational) will automatically populate (Green shaded
cells) based on information reported on the Institutional
Facility Staff Roster.

Fill in job titles/positions under each job category. You
may use the titles/positions that are on the sheet or fill in
the title/positions that your agency uses.

Enter in the salary/wage costs and Title IV-E allowable
amounts for each fiscal year.
31
Institutional Facility Staff Projection cont.

“Does the sum of job classifications equal the total of the
institutional staff roster?” If this is true, then when the
salary amounts are placed in the Prior Actual Audited FY
column, a YES will appear in the cell below the Total for
each job category.

Fill in the FTE for each job title/position.

Each of the columns will automatically total at the bottom
of the sheet.
32
Institutional Facility Staff Projection cont.
Full-time Equivalent (FTE)

Example One: If a work year is defined as 2080 hours
then one staff member that is employed full time for
entire year then that staff member is considered to be
FTE = 1.0. Two employees working 1040 hours each,
FTE = 0.5 x 2 = 1.0.

Example Two: 2 full-time staff (1.0 + 1.0= 2.0) and 3 parttime staff (1 at 75%, 1 at 50% and 1 at 10%). FTE would
equal 2.0 + 0.75 + 0.50 + 0.10 or 3.35 FTE.
33
Institutional Facility Staff Projection cont.

***At Bottom of the Sheet Please Explain the Following:
-How Institutional Facility Staff time is allocated to this
facility
Example1:
○ A time study was performed on all direct care staff
which determined XX% percentage of their time was
allocated to direct care job functions and XX% of their time
was allocated to support staff job functions.
Example 2:
○ For staff who work in multiple facilities- Staff time is
based on actual time spent working in each program and is
tracked by our payroll system.
34
Institutional Facility Staff Projection cont.
***At Bottom of the Sheet Please Explain the Following:
- Any changes in staff counts (FTE) from year to year.
- Any changes in staff salaries from year to year.
- How Title IV-E allowable amounts were developed.
Example:
○ Managers/Supervisors spend 80% of their time
overseeing the Direct Care Staff whose only responsibility is
supervising and monitoring children. Managers/Supervisors
spend 20% of their time supervising Clinical staff whose
primary responsibility is mental health counseling of children.
Therefore our agency determined Managers/Supervisors
salaries to be 80% Title IV-E allowable.
35
Institutional Facility Expenditure Sheet
36
Institutional Facility Expenditure Sheet

The purpose of this form is to:
• To identify all expenditures for the facility/unit.
• Understand the reasonableness of expenditures for a
specific facility.
• Understand the expenditures for institutional facilities
which encompasses three budget years.
• Determine if line item expenses qualify for state and/or
federal financial participation.
37
Institutional Facility Expenditure Sheet cont.
When Completing This Sheet:

The dates for the FY’s will automatically populate at the top of
each column.

Green shaded cells indicate pre-populated totals/amounts.
Only complete the unshaded line items/cells.

The sheet has 4 different sections to report costs.
Personnel Expense
Direct Care Expenses
Facility & Operational Expense
Offsetting Revenue

Each section will automatically subtotal

The salary/wage expenditures reported on the Institutional
Facility Staff Projection sheet for each of the five different job
categories will automatically transfer to the Personnel Expenses
section of this sheet for their corresponding FY years.
38
Institutional Facility Expenditure Sheet cont.

Report all direct expenditures for the facility in line items
listed on the form.

If an expense item does not fit one of the defined line
items, list it separately under “Other” in terms that clearly
describe the expenditure.
• Vague line items such as the following will be questioned:
Miscellaneous
General Administration
Purchased Service
Administrative Activities
Educational Services Medical/Psychological

Next, determine the Title IV-E allowable amount of costs
from the total costs for each line item.
39
Institutional Facility Expenditure Sheet cont.

Enter costs for each FY in their respective columns along
with their corresponding Title IV-E allowable amounts.

For Offsetting Revenue, please list any revenues that
offsets the costs.
Examples:
Fundraising
Foundation endorsements
Program Income

Medical Assistance
Title 1
Clothing reimbursement
At the bottom of the sheet, the line identified as “NET
Facility/Direct Care Expense” will calculate and be carried
over to the Institutional Facility Per Diem Calculation
Sheet.
40
Institutional Facility Expenditure Sheet cont.

Medical Assistance (county pays Room & Board only)
• List all costs for the facility
• List MA as an offsetting revenue
If at anytime the county is going to pay for Treatment as
well as Room and Board then the Provider will need to
submit forms that shows the cost for both treatment &
room and board.
41
Institutional Facility Expenditure Sheet cont.

Diagnostic Programs
Forms can be completed in one of two ways….
1) If the diagnostic cost is going to be included in the
per diem then two sets of forms will need to be
completed.
- one set of forms should reflect the cost of all beds
in the diagnostic unit
- the other set of forms should reflect the regular
facility/unit per diem without diagnostic
2) Can choose to bill for diagnostic services as a
separate service charge.
42
Indirect Administrative Staff Roster
43
Indirect Administrative Staff Roster

The purpose of this form is to:
• Identify each staff member, their position title, their role
and salary within the parent organization.
• Understand the variation in expenditures over a three
year period.
• Determining which staff may be ineligible for Title IV-E.
44
Indirect Administrative Staff Roster cont.
When Completing This Sheet:

Staff on this roster should be staff that are employed at
the parent organization that indirectly oversees the
operation of the programs within agency.

This form is to be filled out to reflect positions and
salaries for three fiscal year.

Information at the top of the page should automatically
populate based on the proper completion of Appendix B
coversheet.

On the form, enter Staff Name/ID and Position Title.
45
Indirect Administrative Staff Roster cont.

Employee positions are divided into three (3) categories
- Administrative Staff
- Support Staff
- Clinical/Treatment/Educational

For each employee, place the salary amount that
corresponds to their job functions in the appropriate
column(s) for each FY.

The Total Annual Salary/Wage paid to the employee for
each FY will automatically calculate
46
Indirect Administrative Staff Roster cont.

At bottom of the sheet please explain the following:
- Any changes in staff from year to year
- Any changes in staff salaries from year to year
- If staff split their time among more than one job
category please provide an explanation for how salary
costs are divided

The total costs reported for each job category (Admin
Staff, Support Staff and Clinical/Treatment/Education
Staff) on this sheet will automatically transfer to the
personnel salary costs section of the Indirect
Administrative Expense sheet.
47
Indirect Administrative Expense
48
Indirect Administrative Expense

The purpose of this form is to:
• To identify line item expenditures at the indirect
administrative level and the projection of those
expenditures over a three year period.
• Determine if line item expenses qualify for state and/or
federal financial participation.
• Understand the reasonableness of expenditures for a
parent organization.
49
Indirect Administrative Expense cont.
When Completing This Sheet:
 When the coversheet is completed, the dates for the
FY’s will automatically populate at the top of each
column.

Green shaded cells indicate pre-populated
totals/amounts. Only complete the unshaded line
items/cells.

The form requests a three year trend, starting with most
recent prior year actual audited expenditures, the current
estimated actual budget year, and projected budget year
expenditures.

This sheet should be filled out to reflect the Total agency
indirect costs.
50
Indirect Administrative Expense cont.
When Completing This Sheet:

The sheet has 3 different sections to report costs.
Personnel Expense
Offsetting Revenue
Facility & Operational Expense

Each section will automatically subtotal

The salary/wage expenditures reported on the Indirect
Administrative Staff Roster sheet for each of the three (3)
different job categories will automatically transfer to the
Personnel Expenses section of this sheet for their
corresponding FY years.
51
Indirect Administrative Expense cont.

If an expense item does not fit one of the defined line items,
list it separately under “Other- please list” in terms that clearly
describe the expenditure. For example:
• Items such as the following will be questioned:
Miscellaneous
Purchased Service
Professional Fees

General Administration
Administrative Activities
Other Admin
***Narrative at the bottom of the page
-Please explain to the greatest detail possible how the Title IVE allowable amounts were developed for the indirect
administrative expenses.
Example:
The Indirect Administrative Expenses were determined
to be allowable based on the same percentage of
direct expenses that were Title IV-E allowable.
52
Indirect Administrative Expense cont.

***Narrative at the bottom of the page cont.
Items to consider when completing this section to explain
Title IV-E allowable amounts:
● Personnel cost may be allocated differently then
operational costs
● Personnel costs could be split based on job function(s)
● Some staff may be working in Title IV-E eligible
programs but their salary costs may not be Title IV-E
allowable
53
Cost Allocation Description
54
Cost Allocation Description

The purpose of this form is to:
• Understand how the equitable distribution of Indirect
Administrative Expenses are allocated by the Parent
Organization.
• Delineate between eligible and ineligible costs for state
and federal financial participation.
• Ensure that the distributed of eligible costs are
allocated to the appropriate programs.
55
Cost Allocation Description cont.
When Completing This Sheet:

Summarize the methodology and procedures that is
used to allocate costs to various programs.

The charges are reasonable- A cost may be considered
reasonable if the nature of the goods or services, and
the price paid for the goods or services, reflects the
action that a prudent person would have taken given the
prevailing circumstances at the time the decision to incur
the cost was made.

Charges must benefit the program that is receiving them.
56
Cost Allocation Description cont.

Include all programs that fall within the organization (not
just child welfare programs)

The organizational chart should show the
connection/relationship between departments which
helps support the allocation of charges between/among
departments/units.
57
Master List of All Agency Programs
58
Master List of All Agency Programs

The purpose of this form is to:
• A listing of all child welfare and non-child welfare
programs within the agency.
• A listing of all Title IV-E eligible foster care (residential
and foster family home) programs within the agency.
• Outline the fair and equitable distribution of Indirect
Administrative Expenses to each program within the
organization.
• Identify the distribution of Indirect Administrative
Expenses by reporting the percentage and dollar
amounts assigned to each program.
59
Master List of All Agency Programs
When Completing This Sheet:
 When the coversheet is completed, the dates for the
FY’s will automatically populate at the top of each
column.

Please report how indirect administrative costs are
allocated to child welfare programs as well as all nonchild welfare programs.

Identify the licensing agency that issued the certificate of
compliance for the services provided. This column is not
just limited to state OCYF licensing offices but any state
or federally licensing entity. If there is no licensing
agency then put N/A in the box.
60
Master List of All Agency Programs

List the number of beds that have been licensed for the
facility/program.
Note: If you have multiple units or unit ID’s under
one certificate of compliance number, please ensure that
when the number of licensed beds are added together
for each unit, that number of beds matches the total
number of licensed beds assigned to that certificate of
compliance number.
Please list each unit on a separate line along with its’
corresponding number of licensed beds
61
Master List of All Agency Programs

Enter the percentage and dollar amount of the total
indirect administrative budget that is attributed to each
facility/program and/or unit.

In the last column, enter the Title IV-E allowable dollar
amount that is attributed to Title lV-E eligible programs.
 If
the program/unit is not eligible for Title IV-E funding,
place a 0.00 in the column to signify that the
program/unit is not eligible for Title IV-E funding.

Since the form is for FY 2009/20010-The total
amount of Title IV-E for all programs within your
agency should equal the amount listed on Net Total of
Agency Indirect Administrative Expense line for the
Projected Budget FY Title IV-E Allowable column.
62
Service Delivery Chart
63
Service Delivery Charts

The purpose of this form is to:
• This service delivery chart is designed to reflect the
units/days of service delivered over a three year periodPrior Year Actual Audited, Current Estimated Actual and
Projected FY.
• To provide specific month by month projections or
actual days of service that are delivered for group
home/institutional programs.
• Trends in utilization of service per certificate of
compliance number.
64
Service Delivery Charts
When Completing This Sheet:

Please complete a chart for all children and youth group
home/institutional services your agency operates.

You may create as many charts as necessary to report
services.

Only one chart per certificate of compliance is necessary
for each FY.

Fill in the Name of the Program, Type of Program,
Certificate of Compliance number and Total number of
licensed beds.
65
Service Delivery Charts

If completing this packet for multiple certification
numbers, combine the number of licensed beds for all
certificates.

If there are multiple units within one certification number,
please use the number of licensed beds as designated
under the certificate of compliance.

Days in Care – Enter the total number of service days
provided during the month.

Final Total for Year- This should be the addition of all
units/days of service for that year under that certificate of
compliance number.
66
Institutional Facility Per Diem Calculation
Worksheet
67
Institutional Facility Per Diem Calculation Worksheet

The purpose of this form is to:
• This form summarizes data from other supporting
documentation to make the final purposed contracted
per diem calculation.
• The per diem calculation worksheet is designed to
identify the facility’s operational and direct care
expenditures and, if applicable, the proportional share of
indirect administrative expenditures related to the facility.
• Calculation of the Title IV-E allowable rate.
68
Institutional Facility Per Diem Calculation Worksheet
When Completing This Sheet:
 When the coversheet is completed, the dates for the
FY’s will automatically populate at the top of each
column.
 Green shaded cells indicate pre-populated
totals/amounts. Only complete the unshaded line
items/cells.
 The form reflects a three year trend, starting with most
recent prior year actual audited expenditures, the current
estimated actual budget year, and projected budget year
expenditures.
 The Net Facility/Direct Care Expense line will
automatically be populated based on the information
reported on the Institutional Facility Expenditure sheet.
69
Institutional Facility Per Diem Calculation Worksheet

The Indirect Administrative Expense line should contain only
the amount of indirect administrative expense that is allocated
to the facility/unit in which the forms are being completed. Do
not put the total agency indirect administrative expense in this
line.

Indirect Admin Expense will need to be manually entered.

The dollar/percentage amount of Indirect Administrative
Expense that is listed on the Master List of All Agency
Programs for each designated facility/unit should be the
same as the amount listed on the Indirect Administrative
Expense line of this sheet.

If completing this packet for multiple certification numbers,
enter the combined total of Indirect Administrative Expense
for each cert number for which the packet is being
completed.
70
Institutional Facility Per Diem Calculation Worksheet

The Grand Total line will automatically populate.

For each FY- Enter the number of licensed beds and the
occupancy rate.

Number of Licensed Beds – This should be the number
of licensed beds indicated on the Certificate of
Compliance.
 If the Certificate of Compliance has more than one
unit assigned to it, put the number of beds that are
assigned to that specific unit in this line.
71
Institutional Facility Per Diem Calculation Worksheet

Note: If provider is completing this packet for multiple
certificate of compliance numbers in which the same
per diem rate will be charged for several certificate of
compliance numbers, then the number of licensed
beds should be the total of all licensed beds for the all
certificate of compliance numbers that are stated on
the institutional facility coversheet.

The Total Care Days/Units Provided and the
Calculated Rate will automatically populate for each
FY.
72
Institutional Facility Per Diem Calculation Worksheet

The Title IV-E allowable percentage for each fiscal year
is calculated by dividing the Title IV-E allowable
calculated rate by the Total Per Diem rate.

For the Projected Budget FY the Title IV-E allowable
percentage should automatically populate.

County Contracted Rate- This is the final per diem rate
that is negotiated between the service provider and the
county level agency.
Prior year actual audited- fill in the contracted rate
Current estimated actual- fill this in if you have the info
Projected budget year- this will not be filled in until
negotiations are completed.
73
Submitting Contract Documentation



Only Electronic Submissions will be accepted.
Contract Documentation must be in Excel format.
Send the initial contract documentation forms to:
[email protected]



A representative from the contract review team will be in
touch with you to discuss the materials that were submitted
for review and to request additional documentation such as
audit reports & program descriptions.
When the review is complete, the contract review team will
submit the final contract documentation to OCYF for final
Quality Assurance check .
A formal letter will be mailed to the provider from OCYF
reporting the final allowable rate.
74
Questions???
75