Property Ministries Team Presbytery of Chicago
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Transcript Property Ministries Team Presbytery of Chicago
Property Ministries Team
Presbytery of Chicago
A YEAR IN THE CARE
OF CHURCH FACILITIES
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PROPERTY MINISTRIES TEAM (PMT)
A Sub-Workgroup of the Real Estate Work group
of the General Council of the Presbytery of Chicago
WHO ARE WE?
The Property Ministries Team is a group of
Presbyterian volunteers with building experience
meeting monthly since 2003.
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PROPERTY MINISTRIES TEAM (PMT)
A Sub-Workgroup of the Real Estate Work group
of the General Council of the Presbytery of Chicago
TODAY’S AGENDA:
A YEAR IN THE CARE OF CHURCH FACILITIES
WHAT IS THE PMT AND HOW DOES IT SEEK TO
SUPPORT THE CARE MINISTRY?
AN INTRODUCTION TO THE PMT WEB-PAGE
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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THE CARE-TAKERS
SESSIONS and/or TRUSTEES
BUILDINGS & GROUNDS COMMITTEES
(Facilities Committees, Property Ministry Teams)
CHURCH STAFF
EXPERTS (Planning, Technical, Design,
Specialty, Construction trades)
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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CATEGORIES OF CARE
A) EMERGENCY
B) ANNUAL O&M PLAN (Operation &
Maintenance)
Normal
Preventative
Deferred (IF IT GETS DONE!)
C) MODERNIZATION / RECONFIGURATION
D) NEW CONSTRUCTION
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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A. EMERGENCIES ARE
HAZARDOUS & COSTLY
System failures, (heating, electrical, plumbing)
“Envelope” failure (roof,exterior walls, basement
flooding)
Sanitary conditions (kitchens, toilet rooms)
Structural failure ( cracking, sagging)
Safety systems (alarms, blocked or unmarked
exits)
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WE DON’T GET TO PLAN
EMERGENCIES., BUT WE HAVE TO FIX
THEM IMMEDIATELY.
A WELL-PLANNED MAINTENANCE
PROGRAM CAN REDUCE
EMERGENCIES, DISRUPTIONS AND
COSTS.
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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HOW TO DEAL WITH EMERGENCIES
•
•
HAVE EMERGENCY PLAN W/CONTACTS
MAINTAIN RELATIONS WITH
ROOF ING CONTRACTOR
PLUMBING CONTRACTOR
HEATING CONTRACTOR
ELECTRICAL CONTRACTOR
•
INSURANCE AGENT
FIRE DEPARTMENT
POLICE
CONSULT ARCHITECTS, ENGINEERS
(if needed)
•
CONTACT PMT
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PLAN TO AVOID EMERGENCIES
A) KEEP AN EYE ON THE WEATHER
B) ANNUAL O&M PLAN
C) MULTI-YEAR (MID-RANGE) PLAN
D) LONG RANGE PERSPECTIVE
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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B. WHAT IS ANNUAL PLANNING ?
1.
2.
3.
4.
5.
6.
7.
Updating and doing the list of annual O&M duties
Preventative inspection and maintenance by
contractors (heating, roof and gutters, security et al.)
Semi-annual church tour and check-list by committee
Gathering & planning to meet new user requirements
Major repairs (catching up on deferred maintenance)
Record-keeping and maintenance of files
Training of committee; professional support
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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OPERATION & MAINTENANCE
PART OF ANNUAL RESPONSIBILITY
ANNUAL (SEASONAL) SYSTEM MAINTENANCE
(Boiler, furnace, air-condition.)
WEATHER-PROOFING (Mostly roof and walls)
PAINTING / DECORATING (Interior, exterior)
PAYING UTILITY BILLS (Water, electrical, gas)
CHECKING SECURITY (Doors, alarms)
SAFETY (Clear exits with emergency lighting)
APPLIANCE CLEANING AND SERVICE
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THE YEARLY CYCLE OF CARE
AUTUMN
WINTER
SPRING
SUMMER
AUTUMN
WINTER
SPRING
SUMMER
AUTUMN
WINTER
SPRING
SUMMER
AUTUMN
WINTER
SPRING
SUMMER
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QUARTERLY O&M (Operation & Maintenance)
WINTER – OPERATE
SUMMER - REPLACE
Heating emergencies
Snow and ice control
Building full inspection
Annual planning
Training
SPRING – ORGANIZE
Service contracts
Summer replacements
Autumn Service needs
Landscaping Services
Filing
HVAC components
Roofs and gutters
Exterior paving
Painting, floor coverings
AUTUMN – SERVICE
Boilers, furnaces, water heaters
Pumps
Alarms, fire protection,exit lighting
Appliance cleaning & service
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MULTI-YEAR PLANNING PROCESS
A COMPACT PLANNING TASK FORCE CONSULTING
WITH BUILDING USERS
LISTING AND PRIORITIZATION OF NEEDS
SELECTING TECHNICAL ASSISTANCE AS NEEDED
(Contractors, architects, engineers, special consultants)
DEVELOPING PLAN TO MEET NEEDS, IDENTIFYING
COSTS OF PLAN COMPONENTS
EVALUATE RESOURCES AND REFINE PLAN
DESIGN TO MEET THE PLAN OBJECTIVES
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C. SAMPLE MULTI-YEAR PLAN
Deferred Maintenance remedies
Upgrade systems (HVAC, telecom, electrical, security,
life-safety, etc.)
Improve accessibility (American Disabilities Act - ADA)
Interiors (refurbishing finishes, furniture, appliances)
Remodel for better space utilization for new or existing
programs
Energy conservation
Research, prepare financial plan and update annually
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C. YEAR ONE
Assemble task force (3-5 persons) with facility
planning experience (if available)
Consult with principal building users (worship,
education, mission, etc.)
List and prioritize requested needs for session
approval
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C. YEAR ONE >TWO
Identify kinds of technical assistance needed
ITEM:
START WITH:
Deferred maintenance
Systems upgrades
Accessibility
Remodeling space
Energy conservation
Contractors (architect?)
Engineers, special
Architect
Architect
Engineers, contractors
Research and assemble list for selection
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C. YEAR TWO>THREE
(For larger projects)
Retain consultants (as needed)
Develop quantitative / financial plans to meet
each project
Develop schematic plan (remodeling, additions)
to meet needs and develop congregational
support
Find the money
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C. WHAT ABOUT THE MONEY!
1: Money is the fruit of generosity, it can grow on
well-tended trees.
2: An updated shopping list of needed repairs and
improvements (with projected costs) is helpful
and keeps the church buildings in mind.
3. Deferred maintenance always means the
delayed whole is more than the timely parts.
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D. LONG-RANGE PLAN W/GROWTH
SITE OR BUILDING PURCHASE
CHURCH RELOCATION
CHURCH ADDITION
NEW CHURCH OR OTHER BUILDING
CONSTRUCTION
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WHY DO WE DEFER MAINTENANCE?
LACK OF TECHNICAL OR PROCEDURAL KNOWHOW? SEEK HELP FROM PMT OR SISTER
CHURCHES
INADEQUATE FUNDS? DO YOU HAVE A CASE FOR
ASSISTANCE? IS THE CONGREGATION AWARE?
TOO MUCH RESPONSIBILITY FOR TOO FEW
MEMBERS? REORGANIZE BUILDING CARETAKERS
WITHOUT ACTION THE USUAL RESULTS:
EMERGENCIES AND INCREASED COSTS
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PROPERTY MINISTRIES TEAM (PMT)
A Sub-Workgroup of the Real Estate Work group
of the General Council of the Presbytery of Chicago
WHAT IS PMT? WHAT DO WE TRY TO DO?
Examine and develop means by which property
stewardship of congregations can be supported
by technical advice, referrals, counseling et al.
and provide advice to congregations needing
assistance.
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PMT SERVICES & RELATIONSHIPS
1.
2.
PMT mission is to offer RESOURCES to and provide
GUIDANCE to church groups responsible for facility
stewardship (B&GCs).
But note: PMT Advisors may not provide professional services
to nor assume responsibilities from nor act as agents for a
church or B&GCs.
PMT’s Web-Page:
www.chicagopresbytery.org>Resources for Congregations>Property
Ministries Team
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PMT SERVICES & RELATIONSHIPS
1.
PMT SERVICES include:
A. WEB PAGE: Guides, Referrals, Links
B. WORKSHOPS, seminars
C. ADVISORS, who are experienced in building systems, may
when available consult with and advise B&GCs on request
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PMT MEMBERS - ADVISORS
Neil Anderson
Evanston First
Jim Braxton
Chicago Lincoln Park
Fred Burghardt
Oak Park Fair Oaks
Brett Cochrane
Chicago Fourth
Bob Hutchins, Moderator
Chicago Fourth
Jim Kreston
Winnetka
Gene Montgomery
Glen Ellyn First
Jo Ann Reynolds
Chicago Lincoln Park
Ken Spaulding
Chicago Church of Christ
Tom Tuscher
Glen Ellyn First
Lanny Read, Ex officio
Moderator, Real Estate Work Group
John Coughlin, Ex officio
Presbytery Director of Business Affairs
CONTACT: Bob Hutchins, Moderator, 773-348-6216, [email protected]
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PMT WEBPAGE –
GUIDES/PUBLICATIONS
GUIDES
Intro to Roles & Responsibilities
Deciding What to Do . . . .
Selecting a Contractor
Selecting an Architect
Getting Ready for Winter
Guidelines for Church Buildings & Grounds Committees
PUBLICATION
Family Investment Fund (Chicago Church of Christ)
Financing Capital Improvements (Chicago Lincoln Park)
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PMT WEBPAGE – REFERRALS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
General Contractor
Consultants, Architects
Electrical, Lighting, Communications, Sound, Computer
Heating (air), Ventilation, Air-conditioning (HVAC)
Plumbing, Heating (water,steam)
Exterior walls (masonry, etc.)
Interior finishes (painting, plastering, flooring)
Roofing
Windows, stained glass
Grounds, paving, landscaping, site drainage
Specialties (security, doors, hardware, equipment et al.)
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PMT WEBPAGE - LINKS 1/4
The Property Ministries Team (PMT) lists these links in
order to provide useful background information into
building components, construction and planning
vocabulary, frequently presented problems, etc.
Though we cannot endorse these resources, PMT strives
to maintain the information and referrals correct and
current and asks any user who finds any otherwise to
inform us of what they have found to be inaccurate or out of
date.
PROPERTY MINISTRIES TEAM (PMT) PRESBYTERY OF CHICAGO 2005
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PMT WEBPAGE - LINKS 2/4
GENERAL
Church Property - The Legal Context for its Ownership, Use, Sharing,
Stewardship, Dissolution, etc.
http://www.pcusa.org/legal/Property/index.htm
Preventive Maintenance - A Best Practices Review, State of Minnesota
http://www.auditor.leg.state.mn.us/ped/bp/pe0006.htm
General maintenance/preservation, National Park Service – Historic
Preservation Services
http://www2.cr.nps.gov/tps/briefs/presbhom.htm
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PMT WEBPAGE - LINKS 3/4
GENERAL (continued)
General maintenance/preservation, WannaLearn.com
http://www.wannalearn.com/Home_and_Garden/Home_Repair/
Implementing A Preventative Maintenance Program by Douglas D.
Chasik
(Directed to apartment buildings but generally a good guide to others)
http://www.smmonline.com/Articles[underline]PreventativeMaintenance.
htm
Repair and Maintenance Guide
(among other good articles on this site)
http://www.sacredplaces.org/rm[underline]guide.html
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PMT WEBPAGE - LINKS 4/4
ROOFS
NCEF Resource List Roof Maintenance and Repair, National Institute
of Building Sciences - National Clearinghouse for Educational Facilities
http://www.edfacilities.org/rl/roof_maintenance.cfm
The NRCA Roofing and Waterproofing Manual, National Roofing
Contractor’s Association
http://www.nrca.net/technical/manual/manual.asp
ADA
Barrier Free Planning Guide 2001, Bobrick Washroom Equipment
http://www.bobrick.com/BarrierFree/frontcover.htm
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