Transcript Power Point Presentation

Power Point Presentation Advanced
Julia J. Stahl
Distributed System Specialist
3/15/2023
7/6/2009
10/28/1995
2/18/1982
6/11/1968
Date
10/3/1954
Time
1/24/1941
5/18/1927
9/8/1913
1/0/1900
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2
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3/15/2023
7/6/2009
10/28/1995
2/18/1982
6/11/1968
Date
10/3/1954
Time
1/24/1941
5/18/1927
9/8/1913
1/0/1900
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2
3
Lessons
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Enhance a presentation using other
sources and drawing features
Use summaries and templates
Use the automation features to enhance a
presentation
Chapter 1: Enhancing a
Presentation
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Open your previous presentation
Add a table from Word
Go to Insert, down to picture, to MS Word
Table
Entering Data into Tables
Empowers
Employees
Encourages
Teamwork
Enhances
Productivity
Takes the
Burden off of
Management
Swiftly
Achieves Goals
Gives
Employees
Ownership
Format a table from Word
Empowers
Employees
Encourages
Teamwork
Enhances
Productivity
Takes the
Burden off of
Management
Swiftly
Achieves Goals
Gives
Employees
Ownership
Import text
Insert a file from Word
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Go to Insert
Object
Create from file
Browse
Find file and insert it
Can edit text inside text box
Must Do:
K-Mart for May 31st for MS
Don’t list door prizes
August 8th – Carbon Co Fair –
Condom key chains
Send letter to Marilyn.
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E-mail fliers to members.
Work on application forms – put on bottom for approve date by club.
Creating a Table
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Go to Insert
Click on Table
Decide how many rows and columns you
will need
Put that information into the correct
column
Click OK
Creating a Table
Production Marketing R & D
Hybrid
Long Term
Short Term
Modify a table
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Adjust the size of cell so that content fits
Double click on the line between the two
cells
Long Term and Short Term will fit on the
same line
Grab the grid line and shorten the
boundary
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You cannot make the cell too small
Adding Auto Numbered Bullets
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Can change bullets to numbers
Highlight what you want bulleted
Go to Bullets on the formatting bar
And click
You can also go to Format
Down to Bullets
Choose Numbered
And pick the format that you want
Change the size of the numbers
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Highlight the lines
Right click the mouse
Click on Bullets and Numbers
Click on the Numbered tab
Change size to 115
Change the color to Red
Adding Graphical Bullets
Change the bullets
Highlight the text
Right click the box
Go down to Bullet and numbering box
Select the Bulleted tab
Select “Picture”
Select “OK”
Chapter 1 - Review
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Enhancing a presentation using other
sources
Creating and modifying a power Point
table
Customizing a presentation with auto
numbered and graphical bullets
Using a character for a bullet
Chapter 2 – Format and Layout
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Copying a slide from one presentation to
another
Insert - slides from files
Choose the browse button
Choose which program you want to take the
slides from
Then choose which slides you want.
Power Point will format slide to the new layout
Applying different Auto Layout
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Can change a slide layout
Go to “Common Tasks”
Choose “Slide Layout”
Choose an organizational chart layout
Organizational Chart
Stephen Fuhs
DED
Phyllis Britz, RN
DEM
Karl Koenig
DBM
Anne Evans, RN
DNA
Modify an Organizational Chart
Stephen Fuhs
DED
Phyllis Britz, RN
DEM
D. Miller
Karl Koenig
DBM
J. Stahl
E. Babb
Anne Evans, RN
DNA
G. Bitler
S. Hartman
Kay Moyer
DEM
S. Daly
Find and Replace a word
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Can change a word throughout a
presentation
Go to “Edit”
Down to “Find and Replace”
You can then choose a word that you want
to find and a word that you want to replace
it with
Tab Formatting
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Preset tabs are set about every 10 spaces
You cannot put tabs in when you have
bullets
You must do it with just a paragraph
To get a paragraph without bullets you
must select a empty slide and then select
“text box” from the bottom tool bar
Tab items
You can have a paragraph
here and input data without
bullets.
This is very good if you do not
want bullets to point out several
items in your topic.
What Will Be Covered (copied)
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Create a Presentation
Use Built-in Presentations
Use Auto Content Wizard
Edit Individual Slides/Entire presentations
Make a Chart
Present a slide show
Spell Check
Print Slides
Chapter 2 - Review
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Applying different layouts to a presentation
Copying a slide from one presentation to
another
Building an organizational chart
Using “Find and Replace” feature
Chapter 3 - Drawing
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Adding Shapes
Must be in slide view or normal view
Go to AutoShapes
Pick Block Arrows
Click on the three types of changes
Change color
Click on down arrow next to the fill effects
Drawing
Hello
everyone
Click on each item and check the
handles – the arrow has three
yellow handles – that is because it
is a 3 dimensional look
More fun
Hello
everyone
Change colors – right click on item – go down to format
auto-shape – click on the down arrow of color – go to fill
effect – choose what you want
Rotating an object
Right click on the object –
format word art from
shortcut menu – move to the
size tab – Rotate field – type
90 for 90o rotation
Aligning and Distributing Objects
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Click pointer and drag over all the words
Click on draw on the bottom of the window
Choose Align or Distribute
Click on Align top
Select all the items
Click on draw button – distribute
horizontally
This is fun!!!
Draw lines, rectangles and more
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Draw and object
Draw an oval – double click on the oval on
the bottom of the page
You can see the different property
changes
Adjusting Color and Contract
Adjust Position & Visibility Properties
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Draw an oval from the bottom of the
screen
Double click on the oval
Change the color
Then select the semi transparent button
The Order of Objects
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Newly created objects are put in front of
the older objects
Right click on one of the objects
Click on Bring to Front
This will bring it in front of the top of all the
layers
Customizing Clipart and other
objects by grouping
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Right click on the item,
down to grouping, and click
ungroup
Choose just the ?
Right click – format auto
shape
Choose the color you want
Right click on the object
again – choose grouping,
regroup
Chapter 3 - Review
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Adding shapes and drawing objects
Modifying, moving and rotating objects
Customizing Clipart
Using the grouping feature and changing
colors
Chapter 4 – Summaries and
Automation
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Automatically Create a Summary Slide
Using a Summary Slide allow the preview
or review of a presentation
A Summary Slide will summarize all the
titles of any selected slide by creating a
new slide with the titles of the selected
slides as bullets
Summary Slides
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Summary slides are created in “slide
sorter view”
Create summary slides to review the
entire presentation
Select all of the slides – Ctrl + A
Click on
This will be placed the summary slide at
the beginning of the presentation
Review Slide
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Power Point Presentation - Advanced
Lessons
Chapter 1: Enhancing a Presentation
Entering Data into Tables
Format a table from Word
Insert a file from Word
Creating a Table
Creating a Table
Review Slide (cont.)
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Modify a table
Adding Auto Numbered Bullets
Change the size of the numbers
Adding Graphical Bullets
Chapter 1 - Review
Chapter 2 – Format and Layout
Applying different Auto Layout
Organizational Chart
Review Slide (cont.)
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Modify an Organizational Chart
Find and Replace a word
Tab Formatting
You can have a paragraph here and
input data without bullets.
This is very good if you do not want
bullets to point out several items in your
topic.
Review Slide (cont.)
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What Will Be Covered (copied)
Chapter 2 - Review
Chapter 3 - Drawing
Rotating an object
Aligning and Distributing Objects
This is fun!!!
Draw lines, rectangles and more
Adjusting Color and Contract
Review Slide (cont.)
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The Order of Objects
Customizing Clipart and other objects by
grouping
Chapter 3 - Review
Chapter 4 – Summaries and Automation
Adding a Action Button
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Go to Slide Show
Down to “Action Button”
Choose the sound button
Applying Animation Effects
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Be sure you are in slide sorter view
Click on the slide you want animation
effects to appear
You can choose from the top tool bar with
transitions and effects
Hiding Slides
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You must be in Slide Sorter View
Choose which slide or slides you want to hide
before giving the presentation
Hiding slides is simple
Right click on the slide you want to hide – and
choose “hide slide”
Hiding a slide means that it will be skipped when
the slide show is presented.
If that slide was included in Summary Slide, it’s
title will still show up as a bulleted item
Presentation Speed
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You can change the presentation speed to
any number of seconds you want
You can have one at 4 seconds and
another one at 10 seconds
Or you can have them all at 5 seconds
Delete a Slide
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Make sure you are in slide sorter view
Click on the slide you want to delete
Hit the “delete key”
The slide is completely removed from the
presentation
Automatically Create an Agenda Slide
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Select slide 2nd to the end by holding down
the control key
Then click the summary slide on the slide
sorter tool bar
Insert a Excel Chart
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Insert a new slide
Click the one with a chart
You can change the numbers in the
chart to what you want
Excel Chart
90
80
70
60
East
West
North
50
40
30
20
10
0
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Placing Text Inside a Shape
Using the Textbox Feature
Text in
an auto
shape
can be
part of
the
shape
Painting
tool
Orange
Leaf
Chapter 4 – Review
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Creating a Summary Slide to review the
presentation
Adding a video and an action
Applying custom animation effects to
communicate the point