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Reform Enterprise
“your e-form solution”
Rated 5 stars by ZD Net
“Ease of Use”
“Clean Interface”
“Uniqueness”
Reform is four products in one…
 It allows you to design a electronic form that information
(i.e.–variable data) will be placed into.
 It automatically distributes the final document to
multiple places, resulting in savings from distribution costs
and time
 It can be used to “convert” a print job originally designed
for another printer to a MFP or printer (Data Stream
Conversion)
 Scan to Print
Are you tired of looking at the same format?
Before
After
 The document that Reform creates, replaces expensive multipart forms or preprinted forms.
 Reform enhances the look of documents, easily updating their
look and feel.
Extract
Captured
Important
Documents
Information
Bob's Premier Paints
Overlay
Process
Email: [email protected]
Fax: (617)234-5643
MFPs
Printers
Fax Systems
Email Systems
Archival Storage
Total Unattended
Automation
Once information is entered,
simply click one button, and the
document is routed to all the
needed destinations.
The Reform document can
automatically be:
 Printed on a standard
copier and printer.
 Distributed via email
and fax.
 Stored to an online
archive system.
Benefits of Reform
 Enhanced company image with more professional looking
documents
 Improve control over document flow throughout the company and
cut down on human error.
 Save Time by eliminating:
 the need to hand deliver or mail hard copy documents
 waiting for slow dot matrix printers
 archaic, paper based filing cabinets
 Save Money by eliminating:
 the need to order and store preprinted multi-part forms
 the high cost of labor to print, distribute and file preprinted
multi-part forms
 the expenses from maintaining old dot matrix systems
 the cost of mailing the different parts of a form
Intelligent Printing
 Reform will connect in seconds to MFP/Printers
 Full access to input and finishing capabilities:
 Advanced bin and tray selections
 Duplexing, Collating, Stapling, Mail Sorters
 Access codes (for added security).
 Automated distribution to any printer or MFP on the Network,
internet or intranet.
 Perfect alignments every time; no more Post Script or PCL
problems
Seamless Faxing
 Increase productivity with unattended faxing
 Distribution information is obtained right from the
application’s print stream, ODBC or built-in cross
reference database.
 Automatic cover page is created by Reform.
 Interfaces with the most popular enterprise fax systems.
Automatic E-mailing
 Never type in destination information again. Reform pulls
the needed fields directly from the system.
 Reform supports several ways to send E-mail:
 Using the default MAPI e-mail system - MS Outlook, MS
Exchange, etc.
 SMTP server e-mail
 Secure SSL email
- Protects transmission of any confidential or protected
information
- Using Omtool’s GeniDocs, e-mails comply with HIPAA
requirements for secure email transmission
One click Archiving
 Automatic and seamless archiving of critical transaction
documents.
 Enables advanced archiving technology to be introduced
into a legacy network.
 Custom index fields.
 Perform full text searches.
 Archiving function control.
Scan to Print
Allows users to scan documents to specific printing devices
Scanners
Server
Printers
MFP1
MFP2
MFP3
Reform spooler monitors the folders
and automatically forwards to the
associated printer/MFP for printing Reform Spooler
(one to one relationship between
folder and printer)
MFP4
Scan to Print Benefits
 Users can route documents through LAN, WAN or
Internet.
 Enables color transmissions and high resolutions.
 Provides added security.
 No cost compared to using fax lines.
 Increased transmission speeds.
Typical Reform Enterprise Workflow
An order entered into the AS/400 host application needs to be
distributed to the billing department, the warehouse, the customer,
and company archive system.
Warehouse
Billing Dept
Customer
Archive System

A copy to the billing dept. copier

Confirmation to the customer via email

An fax to the warehouse

A copy to the online archive system
Captured
Extract
Documents
Important
Information
B EFORE
Overlay
Process
Bob's Premier Paints
Email: [email protected]
Fax: (617)234-5643
MFPs
Printers
Fax Systems
Email Systems
Archival Storage
 Once the document is
printed from AS/400,
Reform captures the print
stream
 Applies form overlay
 Important information is
extracted, i.e. – fax
numbers & email
addresses
 Information is used to
route the document to the
specified devices.

A copy to the billing dept. copier
A hard copy is automatically sent to the billing department’s MFP with custom
formats applied to the print job.
Invoice
Bridge Systems
Information
1023 Madison Ave
Invoice #
Tel. (212)444-2323
P.O. #
Date
Bill To
Captured
Billing Dept
Invoice Information
New York, NY 10017
0274
9321
02/05/2003
Ship To
Auto Exchange
Auto Exchange
555 North Airport Blvd.
555 North Airport Blvd.
Park Valley, FL 32751
Park Valley, FL 32751
Documents
Terms
Due Date
Ship Date
Net 30
04/02/2003
03/01/2003
Description
Item Description
Barcode 3 of 9
Salesperson
John Smith
Unit
Shipped
Ext. Price
Unit Price
Ext. Price
Archive System
3
B & D Burner Kit
3
15.50
46.50
30ft. 5/8 hose
2
12.95
25.90
B EFORE
A finance charge of 2% per month (24% per annum) will be added
to all amounts past due.
Tax
4.34
Total
$76.74
 A copy to the online archive system
A copy is also sent to the company’s electronic archive system for future
retrieval.

A fax to the warehouse
User defined business rules
and delivery information are
extracted from the
information and the design
overlay is applied
Reform seamlessly
processes the order to
the fax system..
Fax via
Reform
connector

A confirmation to the customer via email
Reform automatically
emails a copy of the
purchase order to the
customer through Outlook
via SMTP
MAPI
or Secure SSL
 Order is Completed
 Within seconds…
 Mary has sent documentation to the customer,
warehouse, and billing department.
 Mary has filed a copy in the online archive system

A copy to the billing dept. copier

Confirmation to the customer via email

An fax to the warehouse

A copy to the online archive system
A Closer Look at Reform Enterprise
The Designer – Easy drag and drop customization
The visual design suite is feature rich and easy to use
Custom tailor any documents
Works with virtually all Accounting, ERP or form generating
applications
Bar-codes
Include industry standard barcodes on labels or forms.
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3 of 9
128
UPC
EAN8
EAN13
PostNet
2D–PDF417
Link images to text
Image-link can
dynamically apply
graphics according
to the text content
of the print-job.
For example, the
text ‘laptop’
prompted the
system to add the
picture of the
laptop computer.
Compatibility
 Works with all MFPs and printers.
 Reform works unobtrusively with all
operating systems & applications,
including:
 Windows, DOS, AS/400 (IPDS,
APDS, SCS, AFPDS, ASCII ),
Unix, VMS
 SAP, PeopleSoft, Microsoft, JDE,
Oracle and Dynamics.
Reform Enterprise
 Automatically delivers documents when, where and how they
are needed.
 Saves time and money.
 Reform is the ultimate printing engine!
Replace Preprinted Forms
&
Automate Workflow
Print
Fax
Email
Archive
Other Solutions from FabSoft
Along with the core product, Reform,
FabSoft's innovative solutions also include:
 Tag Doc - efficiently automates the archival of document sets by
combining barcode tagging with the scanning utility of any MFP or scanner.
 Snap Doc - automates the organization of images taken with a digital
camera and enables them to be distributed to printers, fax, email and
archive systems.
 MOST - Modular Object Scanning Technology, or “MOST” integrates with
Ricoh MFPs and Sharp IMAGERs to provide distribution of scanned
documents right from the MFP screen.
 User Printing - Enables document distribution to be configured from the
user's application to any device.
 Postal Sorting - Addresses can be verified, corrected, and sorted
accordingly for postal discounts of up to 9.5 cents per mail piece.