Transcript Slide 1

FY2007 WEB-BASED BUDGET
DEVELOPMENT PROCESS
“A” FUNDS
Developed and Presented by
The Budget Office
&
eBusiness Solutions
Budget Office Objectives
1)
Provide convenient tool for submitting base budget changes
2)
Eliminate use of Excel workbooks
3)
Establish the FY07 base budget amount for each unique
Department/Fund & object code combination
4)
Improve data control and processing:
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Safeguard core data
Reduce consolidation errors
Better use time verifying budget information - not creating
spreadsheets and pasting changes
5)
Allow sufficient time to compile the Board of Trustees Budget
Document
6)
Enable an accurate and timely posting of FY2007 base budget
to the general ledger
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General Information – Tuition & Fees
Tuition & Fees
Request for changes was due March 6
Academic units – Tuition estimates
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Tool to determine the average E & G tuition received per credit hour – you
have to know how many credit hours your unit will generate
Three years of tuition data available by semester in DataWarehouse
Unless there is a known decrease in student enrollment, units can plan tuition
budget that is AT LEAST the amount it is this year
If tuition does not look reasonable we will return it or increase it in
consultation with the Provost/VPRHS offices
Failure to budget tuition at the expected level results in a significant
variance of budget to actual, increased carryforward, and causes the
recalculation of the tax to be inaccurate
University tuition increase
HEPI cap, HEPI + $250/semester
General Information – Pay Package
Pay Package & Retirement
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Currently, the House Ways and Means Budget includes a 3% pay
increase-across the board for all classified employees and ‘without
uniformity’ for unclassified
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The State only funds a portion of the pay increase and the
difference will have to be covered by tuition revenue
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The employer portion of the retirement contribution goes up .5%
beginning July 1, 2006 and another .5% beginning July 1, 2007
There are no new funds allocated to cover this increase
General Information
Service Units
Review unit description by March 31, email to follow by March 21
User Fee changes were due March 1
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Requests for changes to the administration and to Administrative Council
All Units
One-time graduate assistant funds
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The third and final installment of the graduate supplement funds was allocated in
FY2006
Initiatives
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The request for initiatives went out on February 1 and responses are due back to the
Budget Office by April 14
Initiatives must be approved and ranked by the appropriate Vice President before
being submitted to the Budget Office
E funds
 A review of all E funds was completed in January and early February
 Units with deficit balances were notified that these must be resolved by fiscal year
end
 Another review will take place in late May
Budget Development Basics
January 31, 2006 budget is the starting point
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“Freeze” on permanent transfers was January 20
Units can still make non-recurring transfers – but any
changes since February 1 are not reflected in the base
FY2007 budget
Why this date ?
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More than half-way through the fiscal year
Fall tuition is in, tuition reports provide ability to estimate for
Spring
Allows time to complete budget adjustments and prepare the
web-based system
Possible that this will be pushed later next year
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Non-Recurring Budget Changes
Budget Office Adjustments – NON-RECURRING
 Examined all non-recurring budget transfer changes processed
through January 2006
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Removed non-recurring 3’s
Within responsibility - 36400/36500
Outside responsibility - 363XX/368XX
Carryforward 31533/31534
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Removed 8XXXX transfers other than the tax codes
For the Evening Program under RCCE, put back in an ESTIMATE for
transfers out 86100, and put back in the offsetting ESTIMATE for transfer in
to the academic units who participate
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To offset changes in resources, expenditure objects were changed
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If the BD could be reversed back to the expenditures objects that were used,
they were offset
If we could not tell what object was used, 50000 was offset
Recurring (Permanent) Budget Changes
Budget Office Adjustments –RECURRING
Recurring 3’s:
Within responsibility - 37400/37500
Outside of responsibility - 373XX/378XX
Rolled up to tax
For service units, this increased the tax in 81150
For academic units, this created a tax in 81150
This is different from last year –
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For the base budget development in FY2006 we rolled the taxes
together and for academic units lowered their “tax out” 86160 by
the amount of the permanent transfers
Also moved some state appropriations dollars around last year –
attempt to avoid this year
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Permanent Budget Changes – Impact on Tax
For the FY2007 base budget development - the Budget
Office moved all permanent transfers to the tax
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Object code 81160 – “tax in” for the academic initiatives – was not
used to transfers funds to the units
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Preference was to have these transfers come in via the 3’s to be
able to see the source
Examples:
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If an academic unit received permanent FEI funds, the source was 37302
If an academic or service unit received permanent tenure and promotion
funds, the source was 37360
If an academic or service unit received a permanent transfer from any unit,
the source was 373XX
If an academic or service unit sent a permanent transfer to any unit, the
transfer was 378XX
Permanent transfers inside a responsibility- 37400/37500 worked the same
way – the tax was shifted one department/fund to another
Tax
“Rolled-up” the tax codes
in – 81150 and 81160 are combined
 Tax out - 86150 and 86160 are combined
 Tax
Academic Units
Tax out was recalculated based on new allocation factors
Base tax workbooks will go out later this week
Tax
FY2006 Base 86150
FY2006 BOT Allocations – Increased 86150
FY2006 BOT Academic Allocations – 86160
$
$
$
92,791,599
13,896,498
4,838,345
FY2006 Total Tax
$111,526,442
FY2007 Base 86150
$111,526,442
Web-based Budget Development Tool
WEB BASED BUDGET
Units Can…
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Change existing resource and expense budgets within current allocation
Units cannot use 31500 or tax codes 81150/ 81160/ 86150/86160
Units should not budget any pay package increase
Units may budget retirement increase of .5%
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Enter unit dollar changes and comments at the object code level
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Budget additional resources
Excluding the University tuition increase and carry forward
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Drill down on Dept/Fund to see all changes processed by the Budget
Office
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Add object code for a new revenue or new expenditure budget
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Establish new Dept/Fund accounts and budgets
*Must submit account memoranda by May 5, 2006
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Make comments for Budget Office
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Confirm that resources – expenses = zero at the Dept/Fund and
responsibility unit level
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Object Code 50000
Units may need to budget and/or reallocate
amounts in 50000
This object code may be used but should be
reserved for holding funds that do not have a
specific use at the time the budget is developed
Example – excess carryforward
Your Work is Complete When…
 Unit budgets are changed and comments are provided, if
necessary, at the object code level by May 5, 2006
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Account memoranda are submitted for newly established
Department/Fund accounts
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Unit budgets do not have debit amounts in revenue object
codes and credit amounts in expenditure object codes
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All resources and expenditures are equal
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You send your budget analyst an e-mail indicating you
have completed your budget entry
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Web-based Budget Development Dates
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Web-based budget tool available for all units
beginning Monday, March 20
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Budget Office will email when the system is up
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All units will have until Friday, May 5 to complete
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When you are finished, please email your budget
analyst
Template will go out Thursday, April 6, 2006
Due back in Budget Office by Friday, April 14, 2006
Carryforward Workshop
Wednesday, April 5, 2006
UTS Auditorium
First Session – 9:00 - 10:00
Second Session – 10:30 - 11:30
Register by emailing Ashley Grant
[email protected]
All are welcome
QUESTIONS