Transcript No Slide Title

Advanced Member
State Advisory Group (SAG) Training
Sponsored by
The U.S. Department of Justice
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
State Relations and Assistance Division
1
Welcome, Introductions,
and Roles and
Responsibilities of
SAG Members
2
Advanced New Member Training Objectives
As a result of this training, participants will have a deeper
understanding of
• SAG Roles and Responsibilities
• Recruitment and Retention of Youth on the SAGs
• Knowledge of the Three-Year Plan
• Technical Assistance and Training
• Running Effective Meetings
• Useful Tools
3
Advanced SAG Member Training
What Are Your Roles
and Responsibilities as
a SAG Member?
4
Specified SAG Roles and Responsibilities
 Participate in the development of the State Plan.
 Advise the Chief Executive and the Legislature on
compliance with the Core Requirements of the
JJDP Act.
 Obtain input from juveniles currently under the
jurisdiction of the juvenile justice system.
 Review and comment on grant proposals.
 Monitor programs.
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Inherent Responsibilities of the SAG
 Advocate for goals of the JJDP Act.
 Be knowledgeable about state and federal
juvenile justice laws.
 Be an active SAG participant.
 Understand the flow of the juvenile
justice system (in your state).
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Inherent Responsibilities of the SAG (cont’d)
 Be familiar with facilities and programs (in your state).
 Know your state and federal representatives
and their staff.
 Review Executive Order for the SAG.
 Can be a member of the Federal Advisory Committee.
 Develop SAG Annual Report.
7
SAG Roles and
Responsibilities—
Small Group Activity
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SAG Roles and Responsibilities Specified in the Juvenile
Justice and Delinquency Prevention (JJDP) Act: Exercise
 In your topic area, identify a way your SAG might
meet its responsibility under the JJDP Act. Be sure
to include
• A statement of what you plan to do
• A timeline for accomplishing it
• A responsible party or parties
• A way to know that you have accomplished it or
that it is effective
9
Recruiting and Retaining
Youth: Meaningful Ways
to Find and Retain Youth
on Your SAG
10
Youth Recruitment
• Why are youth members important?
• Understand where youth are and
where they are going.
• Important to always be recruiting.
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Recruitment Tips
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•
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Ask youth to find a replacement before leaving.
Brochures/business card.
Where to look for youth members.
How to choose youth members.
Selling benefits of involvement of youth.
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Youth Retention
• Orientation for youth and adult
members together
• Providing a mentor for each youth
member
13
Youth Retention (cont’d)
• Commitment to attend all meetings
• Giving youth responsibilities
14
Youth Retention (cont’d)
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•
•
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Maximizing youth involvement
Developing friendly meeting times
Addressing money
Language and boredom issues
15
Overview of the ThreeYear Plan
16
Three-Year State Plan
To receive Formula Grants, a state must submit a
Comprehensive Three-Year Plan. The SAG shall
participate in the development, review, and
approval of the plan. This plan must be updated
annually in accordance with the state’s identified
priorities.
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Where Do We Begin?
• Review the last Three-Year Plan and the last two
updates.
• Collect data.
• Plan a SAG retreat or meeting.
18
Requirements of the Three-Year Plan
• Description of your state juvenile justice system
– Law enforcement
– Juvenile detention/corrections
– Courts
• Analysis of Juvenile Crime Problems (ongoing)
– Data, data, data
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Requirements of the Three-Year Plan (cont’d)
• Juvenile Justice Needs
– Prioritized list of needs
– Problem statements
• Program Descriptions
– Goals
– Objectives
– Activities
– Performance Measures
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Requirements of the Three-Year Plan (cont’d)
• Plan for the compliance with the Four Core
Requirements of the JJDP Act
– Deinstitutionalization of status offenders
– Separation of juveniles from adult jails and
lockups
– Removal of juveniles from adult jails and lockups
– Disproportionate minority contact (DMC)
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Requirements of the Three-Year Plan
(cont’d)
• Coordination of child abuse and neglect and
delinquency programs
– Reducing probation officer caseloads
– Sharing public child welfare records
• Collecting and sharing juvenile justice information
• SAG membership
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Three-Year Planning Cycle (one version)
1. Data and
Analysis
5. SAG and staff
review ensuring
program areas are
addressed
4. Three-Year
Plan developed
2. Community
input
3. SAG
meeting and
Strategic
Plan
23
Three-Year Plan and the
SAG Role—Summary
• Collect and analyze data.
• Review plan.
• Identify gaps in present plan.
• Consider technical assistance (TA).
• What else do we need?
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Technical Assistance
and Training
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Technical Assistance and Training
• Connecting Technical Assistance requests to the
Three-Year Plan
• What kind of TA can we request?
• Putting a TA request together:
- Connecting it to the Three-Year Plan
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Connecting the TA Request to the
Three-Year Plan Example:
1. Data analysis indicates
a rapidly increasing
problem with girls in the
system.
2. SAG determines that effective
girls programming is needed
and communicates this need to
JJ Specialist and state agency.
3. State agency reviews requests
and makes request to OJJDP for
training in this area to provide
information on effective genderbased programs.
5. Provider contacts the state
and trainer and sets up the TA
opportunity.
4. OJJDP reviews the
request and, if approved,
contacts its appropriate TA
provider.
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Most Popular Technical Assistance Areas
5%
5%
5%
27%
6%
7%
Juvenile Justice System
Improvement
Gender-Specific
Services
Disproportionate Minority
Contact
Other (Serious Crime,
Diversion, etc.)
SAG
Mental Health
Compliance Monitoring
12%
17%
Planning and
Administration
Delinquency Prevention
16%
This chart was generated from the OJJDP Formula Grants Database 2006–07.
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How to Run Effective
SAG Meetings
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Running Meetings
• Always have a written agenda.
• Always start and finish on time.
• If you have a lot of subjects to cover, try to keep
one person from dominating the meeting.
• Ensure that other, quieter members of the group
have a chance to speak.
• Don’t dominate the meeting yourself.
• Listen and guide.
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Running Meetings (cont’d)
• Always have a point of resolution for the topic
you are discussing.
• Ask someone other than yourself to keep
minutes.
• Have clear goals through all your meetings.
• Always finish on time (important enough to say
twice!).
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Resources and
Summary
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Online Resources
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Subscribe to JUVJUST and OJJDP News @ a Glance at http://ojjdp.ncjrs.gov/enews/enews.html
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Visit OJJDP Web site at http://ojjdp.ncjrs.gov
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Compliance: http://ojjdp.ncjrs.gov/compliance
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DMC: http://ojjdp.ncjrs.gov/dmc
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DMC-Reduction Best Practices Database: http://mpg.dsgonline.com/dmc
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EUDL: http://ojjdp.ncjrs.gov/programs/ProgSummary.asp?pi=17
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JABG: http://ojjdp.ncjrs.gov/jabg
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Model Programs Guide: http://www.dsgonline.com/mpg2.5/mpg_index.htm
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Performance Measures: http://ojjdp.ncjrs.gov/grantees/pm/index.html
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State Advisory Group Training Grant: http://www.sag.dsgonline.com
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Statistical Briefing Book: http://ojjdp.ncjrs.gov/ojstatbb/index.html
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Title II Formula Grants Program: http://ojjdp.ncjrs.gov/programs/ProgSummary.asp?pi=16
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Title V Community Prevention Grants Program: http://ojjdp.ncjrs.gov/titlev/index.html
▪
Additional Resources
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Federal Advisory Committee on Juvenile Justice: http://www.facjj.org
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Development Services Group: http://www.dsgonline.com
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National Training and Technical Assistance Center: https://www.nttac.org
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National Criminal Justice Reference Service: http://www.ncjrs.gov
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Summary
What We Covered
• SAG Roles and Responsibilities
• Youth Recruitment and Retention
• How to Participate More Fully in Your
Three-Year Plan
• How to Run Effective SAG Meetings
• How to More Effectively Use the
Available TA and Other Resources
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www.ojjdp.ncjrs.org
THANK YOU!
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