Transcript IT Cost Model Task Force

Charge and Process
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Understand Issues With Current Model
What Are Industry Best Practices?
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Develop Possible New Scenarios to Align
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Can They Be Adapted to University?
What Changes Can/Must UCLA Make?
Services With Users
Funding With Cost
Decision Making With Institutional Imperatives
Evaluate Options and Recommend to ECC
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IT Cost Model Task Force
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Sue Abeles
Neal Axelrod
Glyn Davies
Nick Hernandez
Louis Hook
Jim Lazear
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Tom Lifka
Sam Morabito
Sean Pine
Nick Reddingius
Glen Winans
Don Worth
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“Fixed” Operations Funding
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State Funding
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“Recharged”
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Based on Early 70s Batch System Use
Based on Early 70s Interactive System Use
No Longer Relates to Resource Use
Funds Production, Maintenance and
Some Enhancement
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Variable (Development) Funding
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Funds New Development Efforts
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Recharged to Requesting Department
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Does Not Include All Downstream Costs
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Impacts on Other Central Systems
Impacts on Other Departmental Systems
Rate Charged Judged “High”
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Usually Compares Full Cost to Incremental
Mixture of Old and New Technologies
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Requires a Wide Set of Programming Skills
Results in Uncommonly Complex Designs
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Growth in Systems Supported
Open Provisions
Ursa OnLine: student website
Year 2000
Online SAR (DSA Inquiry)
Excalibur (Imaging)
IDCM (Problem Tracking System)
Employee Data Base (EDB)
Billing & Receivables (BAR)
QDB (Data Warehouse) Financials
Events Management
Graduate Admissions
Student Records / Ursa Telephone
Payroll
Financial Systems
External Affairs (PAIS) - Reporting DB & Club Renewal (91/92)
Advance
Purchasing (PAC)
PAC Phase 3 & GUI
Payroll Inquiry
Transfer of Funds w/ ASAP
DACSS/ASAP
UCLA ID (UID)
PAC FAX for LVO
Online Reports (RDS)
RCM/Inform
AIS Intranet
Online Financial Sys. Reports
ISIS (Authentication)
PAC EDI Invoices
Pre 1991
FY 91/92
FY 92/93
FY 93/94
FY 94/95
FY 95/96
FY 96/97
FY 97/98
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Growth in Technologies
OS/390
ASP
SQL Server
Java
Endevor
Edify
C / C++
Visual BASIC
Netscape Enterprise Web Server
OS2 Warp
RS 6000 / AIX
DB2
IBM 3090 / MVS, TSO, CICS, ACF2 - ES9000 (91/92)
VSAM
COBOL, Focus, PL/I, Assembler
InfoBOT
Token Ring
SNA
TCP/IP
SYBASE
SYBASE/DB2 gateway
RDS
FDDI
Windows NT
PowerBuilder
CGI
Microsoft Web Server
EDI & EFT
MS Exchange
CyberCash
CICS Client
Array DASD
Pre 1991
FY 91/92
FY 92/93
FY 93/94
FY 94/95
FY 95/96
FY 96/97
FY 97/98
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Issues
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AIS Costs Charged Back to Units
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Other Units Cannot Pass Costs on
Why Are AIS and CTS Different Than …
Benefits and Costs Accrue to Different Units
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System Changes and Enhancements
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Central System Change Impacts Departmental
Departmental System Impacts Central
Many Cost Savings Don’t Flow Back to Unit, e.g.,
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Savings Against Operations Budget Flow to Chancellor
My.UCLA Access Impacts Registrar’s Server Capacity
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Issues (2)
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Academic Departments Not Recharged
Schools With Inherently Unique Needs
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Why Charged for Meeting Their Needs?
Balance Function and Campus Needs
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Functional Sponsor Sets Priorities & Budget
Campus Users’ Needs May Be Low on List
AIS Gets Caught in the Middle
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