Transcript EAC Update for ACACSO

EAC Update
for ACACSO
George A. Jones, CPA CMA – Dir. Car Accounting
and Disbursements CSX Transportation
November 2013
Election of new officers
for EAC
• The committee unanimously elected George Jones – CSXT – as
the Chairperson effective January 1, 2014.
• The committee unanimously elected Steve Knott – UP – as the
Vice Chairperson effective January 1, 2014.
EAC - Task Force’s and
Chairs
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Vision and Focus – Ken Jacobs, BNSF
Car Hire Rules – Craig Bicknell, NS
Car Hire Calculation – George Jones, CSXT
Car Service - Tony DiDeo, CSXT
Information Management and Data Quality – Joe McClure,
KCS
• Training – Barb Ward, CN
EAC meetings held and
scheduled
• EAC Meeting Held – Sept. 10, 2013 in Fort Worth, TX at BNSF
• Scheduled – Jan. 15, 2014 in Amelia Island, FL hosted by CSXT
• Scheduled – May 21, 2014 in Portland, Oregon hosted by
Greenbrier
TAG and Task Force meetings were
held before and after the EAC meeting
• Face to face meetings were held the day before and the day
after the EAC meeting to take advantage of the opportunities
to advance the goals of the EAC.
• We saw major advantages to the live meetings with little
additional travel and cost burden on our participants.
• TAG and Task Force meetings are scheduled for January EAC
meeting in FL.
• This practice is successful and will likely continue going
forward.
We will cover these topics
for this conference
• Presentations from Greenbrier and GE/RMI
• Railroad Car Management Systems
• Workshops on Car Hire Research Resources, Car Service
Rules with a live Model Train Demo, and Discussion on
Centralized Car Hire processing
• DDCT and Car Hire Liability File, Railinc
• Car Hire Rule 4 automation
• Rule 22 Update
The audit staff developed three
recommendations for improving the
efficiency of the audit process
 Gap Analysis – Reviews a sample of cars to assure that all movements are reported
and mileage is paid for all reported movements.
 Payment per LCS – Reviews a sample of cars to assure that car hire liability was
calculated per LCS and TOL records.
 Overall Payment Review - Confirms that car hire is, in general, paid in either the
current or voluntary period. Total car hire payments are reviewed. For Class I carriers
98% of the car hire owed should be paid in the current and voluntary payments periods.
For Class II and Class III carriers 95% of the car hire owed should be paid in the current
and voluntary payment periods.
With approval from the Car Hire Calculation task force of the suggested changes , the
changes will be implemented immediately. All sampled data will be available to the audited
carrier.
Items good to know: The
committee unanimously
voted to amend Car
Service Rule 12 to read:
• Cars containing refuse may be rejected by the receiving road
when offered in interchange as empty cars (except empty
boxcars or gondolas graded X, Y or Z) (See Circular OT-34).
2013 projects sponsored
by the EAC
• Car Hire Liability File Expansion – Development is underway.
Completion is anticipated in December 2013.
• Car Hire Negotiation Self Service – Development has been
completed. A maintenance release will be made in November. The
project team continues to work with Railinc to prioritize
maintenance work.
• Car Hire Rule 4 Reclaim Centralization – Development is underway.
Completion is anticipated in December 2013.
These are the EAC Goals
for 2013
• Car Hire Training remains as a goal for EAC
• Project support – EAC has 4 industry projects for 2013
• Opportunistic Car Supply – OCS TAG to define and create
roadmap
• Data Accuracy - improving event reporting
• Development of Statistical Measurements – benchmarking
and progress
Railinc Projects for 2014
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Asset Information Repository (Phase 2)
E-Train (Phase 2)
Inspection Quality (Phase 2)
Asset Health & Mechanical Referential Data (Phase 2)
AEI Data Quality (AIR, Inspection Quality Roadmap)
Expand DDCT Rule Compliance (AIR Roadmap)
Component Tracking Brake Valves (AIR Roadmap)
Location Master (AIR Roadmap)
Centralized Car Hire Foundation (User Support)
Major Terminal Bulletin Exchange Automation (Phase 2)
Major Gateway Decision Support
EDI 7010 Upgrades
EAC Approved project for
2014
• Centralized Car Hire Foundation user support system
will provide:
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o
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State mileage reports
User interface to manage car hire payments records
A transfer of liability (TOL) Rule 5 error handling process
Support Phase 1 of the centralized car hire roadmap
Possible 2015 projects
• Centralization and automation of Rule 22.
o Task has been assigned to the Car Hire Calculation Task
Force. The expectation is that a 2015 project will be
proposed and approved.
New Proposals/Ideas for
EAC?