Transcript Articulation Task Force (ATF) Chair Training

Articulation Task Force
(ATF)
Member Training
So you’ve been asked to attend an ATF meeting . . .
you are now part of a statewide network . . .
you represent your institution and your discipline . . .
you discuss components of the transfer model . . .
and, you provide an institutional update . . .
ATASS Goal
Implement the Arizona Transfer Model to
ensure that tribal and community college
students may transfer to Arizona public
universities without loss of credit toward
a baccalaureate degree.
ASSOCIATE OF ARTS (AA)
ASSOCIATE OF BUSINESS (A Bus)
Transfer Model Components
ASSOCIATE OF SCIENCE (AS)
ASSOCIATE OF ARTS IN ELEMENTARY EDUCATION (AAEE)
Writing & Critical Inquiry
Ethnic Race Gender Awareness
AGEC 35 credits
Freshman Composition
Mathematics
Arts & Humanities
Social & Behavioral Sciences
Physical & Biological Sciences
Options
Common Course Matrix
6 or more Credits
Electives
not to exceed 64 transfer credits
Global/International or Historical
Awareness
AGEC: Arizona General Education Curriculum
Writing & Critical Inquiry
Ethnic Race Gender Awareness
Global/International or Historical
Awareness
AGEC 35 credits
Freshman Composition
Mathematics
Arts & Humanities
Social & Behavioral Sciences
Physical & Biological Sciences
Options
AGEC-A, AGEC-B, and AGEC-S
Assured admission for Arizona residents with a 2.5 cumulative GPA
Lower-division university general studies requirements met
Common Courses
AGEC 35 credits
Freshman Composition
Mathematics
Arts & Humanities
Social & Behavioral Sciences
Physical & Biological Sciences
Options
Common Course Matrix
6 or more Credits
Electives
not to exceed 64 transfer credits
Writing & Critical Inquiry
Ethnic Race Gender Awareness
Global/International or Historical
Awareness
Second Language
120 Credits
University Credits 56
AGEC 35 credits
Freshman Composition
Mathematics
Arts & Humanities
Social & Behavioral Sciences
Physical & Biological Sciences
Options
Common Course Matrix
6 or more Credits
Electives
not to exceed 64 transfer credits
120 credits
Overview of the Arizona Transfer System
Role of the ATF
Goals of the ATF
• Cooperatively exchange articulation information
• Engage in statewide program and curriculum
development and revision discussions
• Discuss potential program partnerships and agreements
• Build and maintain collaborative relationships in support
of these goals
• Anticipate and/or resolve transfer issues
Common Course Matrix specific to year
Role of the ATF
Recommend appropriate AGEC changes
Re-confirm current baccalaureate degrees
and recommend new degrees as shared
majors
Recommend changes to common courses,
commonality of shared majors;
appropriate level for proposed new courses
• ATF recommendations are reviewed by
Community Colleges and Universities;
• APASC approval
Role of the ATF
CEG: Course Equivalency Guide
• Recommendations for changes to equivalencies forwarded from ATF to
universities for approval (via CEG Change Form in ACETS)
• CEG evaluations processed throughout the academic year
• ACETS: communicate with unit evaluator
• CEG refreshed weekly
Preparing for an ATF Meeting
AZ Transfer website: http://aztransfer.com
Links:
• Community College Students
• University Students
• Advisors
• Faculty/Admin
Preparing for an ATF Meeting
ATF Portal Pages
Each ATF has a portal page
A one-stop page for your ATF:
 Meeting information
 Agenda
 Link to past ATF Reports
 Common Course Matrices
 ATF CEG Pages
 Contacts for your ATF
 Major Guides for your discipline
 Listserv address
Preparing for an ATF Meeting
ATF Portal Pages
The ATF Meeting
ATF Meeting Discussion
• Joint curriculum planning
• Anticipated program changes
• Admission requirement changes: institutional and
program
• Potential advising issues
• Importance of communication between and among
institutions and sectors
• Set date, time and location for the next meeting
• Select chair (serves for academic year)
• Identify host and note-taker
Role of the Host
Role of ATF Host - Prior to ATF Meeting

Confirm ATF meeting date and time with chair, ATAC
facilitator and articulation facilitator

Schedule meeting room

Technology (computer, projector & Internet connection)
required at ATF meetings

Parking arrangements

Provide map to meeting room, parking location, and
lodging information to Chatlines application link or listserv

OPTIONAL – provide refreshments and/or lunch for ATF
members
Role of ATF Host - Prior to ATF Meeting cont’d
Role of the Host

If an individual requires Disability Support Services for a
statewide meeting, the chair, host and articulation
facilitator should be contacted at least 2 weeks prior to the
meeting with information about the specific services
needed.
 After the 2 week window, the host institution and the
articulation facilitator will make their ‘best effort’ to provide
the services needed.
 ATASS will fund any Disability Support Services that are
needed at statewide transfer meetings.
 If the individual requiring service cancels within 72 hrs of
the meeting, the individual’s institution must assume the
service costs.
Role of ATF Host - At ATF Meeting
Role of the Host
 Review “house keeping” items: location of restrooms; lunch
plans; etc
 Optional: Ask an administrator to give a “Welcome” to your
guests
Role of the Chair
Role of ATF Chair - Prior to ATF Meeting

Collect and develop agenda items based on prior meeting
notes, issues presented to ATF members and review of
materials provided by articulation facilitator

Chair and ATAC Facilitator confer on agenda
 Send ATF meeting agenda/information to members by either:
• Online Chatlines application (posted on ATF Meeting Calendar)
o Note: send notification to listserv when posted
• Attach Word doc to meeting announcement via ATF listserv

Plan to review the following items at the ATF meeting:
• Common Course Matrix (or Matrices)
• Membership Roster, Prefix and Degrees Lists
• Ask members to bring CEG pages only if there are changes
Role of ATF Chair - At ATF Meeting
Role of the Chair
 Ensure recommendations, decisions and unresolved
issues are recorded by note-taker
 Lead discussion and keep on track with ATF agenda
 Voting
• All recommendations for changes must be voted upon
• Voting results must be recorded and reported in ATF Meeting
Report
• Only 1 vote per institution/district – not per campus
• Lead members or designee votes on behalf of institution
Role of ATF Chair - Following ATF Meeting
 Report via Chatlines application
Role of the Chair
• ATAC Facilitator: begins report and emails report link to Chair
• ATF Chair: revises report as needed and emails report link to
ATAC Facilitator
• ATAC Facilitator: approves and posts final report to meeting
calendar with meeting notes
 Represent the ATF in any further discussions or
meetings related to articulation issues
 Represent the ATF at an APASC meeting if needed
The ATF Report
Role of ATF Chair - Reporting Process
 Request that note-taker send the meeting notes to
ATF Chair (and members if desired) to attach to
Meeting Report
 Collaborate with ATAC Facilitator to complete ATF
Meeting Report within 14 days of the ATF meeting
 ATF Meeting Calendar will be updated when
Meeting Report is submitted through Chatlines
application.
 Timely submission is essential!
 Without a Meeting Report, no meeting
outcomes can be recorded by statewide staff.
Role of ATF Chair - Reporting Process cont’d
The ATF Report
 Include:
• Meeting attendees (name and institution)
• Meeting suggestions, decisions and unresolved issues
• Voting outcomes
 Submit as an attachment to online ATF Meeting
Report
 Handouts from meeting should be included as part
of the ATF Meeting Report – electronic copies
should be provided
Role of ATAC Member
Role of ATAC Facilitator - ATF Meeting
 Provide an overview/update of changes to the state
model and support systems
 Monitor decisions made on Common Courses, AGECs,
Pathways, and shared majors
 Facilitate CEG updates
 Initiate and post the completed ATF Meeting Report and
meeting notes via ATF Chatlines application
Conclusion
• Issues discussed and the recommendations
made by the ATFs directly influence student
transfer.
• ATF participation is the foundation for building
the cooperative and collaborative relationships
that support and sustain student transfer in
Arizona.
• Your participation is greatly appreciated!
Statewide Staff Contact Information
Mike Hensley, Ph.D.
ATASS Business Analyst
[email protected]
928-317-6105
Ann Huber, M.Ed.
ATASS Articulation Facilitator
[email protected]
520-206-3986
Thank you! . . .
Any Questions?