Transcript AUTHORIZED SIGNATURES - University of Florida

Welcome to the
Research Administration Training
Series
“Understanding and Implementing
the Awards Process” Session
Division of Sponsored Research
WHAT IS THE AWARDS
OFFICE
We are the “conduit” between the
agency, the researcher and the
various offices with whom you interact
AUTHORIZED SIGNATURES
• Thomas E. Walsh, PhD, Director of
Research and Compliance
• Brian Prindle, Associate Director of Research
• Brandi Boniface, Assistant Director of
Research
• And of course, Winfred M. Phillips, Vice
President of Research
STAFF OF AWARD
ADMINISTRATION 392-5991
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Vera (Dee Dee)Teel
Rosita Chen
Dawn Stewart
Ginger Wilson
Elaine Parker
Debbie Thigpen
Joyce Jackson
Lonnie Barton
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Do you have a Funding
Document??
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Grant Award
Contract
Letter of Award
Written communication of some sort (This
is the catchall)
How do they come??
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FAX
SNAIL MAIL
ELECTRONIC MAIL
COURIER/HANDCARRY
THIRD PARTY
• PI/Contracts and Grants/Department
What do we look for on the
Funding Document?
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Who
What (you can spend)
When
Where
How
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PI
Budget
Dates
On campus vs. Off
campus
• IRB and/or IACUC
What does Awards need??
• DSR-1
• Budget
• Conflict of Interest
• Appropriate IACUC
• Appropriate IRB
• Subaward information
POINT A TO POINT B
(AWARD TO BUDGET)
Comes to Award Administration
Reviewed for distribution(Dee Dee)
Data based on Mail log
Paperwork matched with
appropriate documentation
NOA is processed (or other
appropriate action)
Signed by Dee Dee or appropriate
signatory authority
Merged into Sponsored Research
master database
Transmitted to C and G
Or other entity
SUBAWARDS
WITH OTHER INSTITUTIONS
OR AGENCIES AND IN THE
BUDGET
SUBPROJECTS
WITHIN THE UNIVERSITY AND
IN THE BUDGET OF THE
PROPOSAL
TEMPORARIES
• WILL SET UP FOR 3 MONTHS
• WILL SET UP FOR 25% OF $$$
• WILL NEED “GUARANTEE” OF
AUTHORIZED OFFICIAL OF ACCOUNT
• “THE DEPT/CHAIR/DEAN GUARANTEES
THE $$ EXPENDED SHOULD THE
?????NOT BE RECEIVED”
NO COST EXTENSIONS
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IRB
IACUC
FDP (federal demonstration partnership)
APPROVED BY AGENCY
2ND EXTENSION AFTER FDP
REPORTS
PLEASE JUST DO THEM!
Never hesitate to call and ask!!
My theory: A forewarned and informed PI
and department is a happy PI and
department!!!