Transcript Project Integration Management October 26, 2004

Project Integration Management
October 26, 2004
Roger D. Beatty, PhD, PMP
PMBOK Guide is a registered trademark of Project Management Institute, Inc.
Copyright© 2004 Roger Beatty. All rights reserved..
“Icebreaker! Dead Ahead!”
A 2-Minute Quiz on
Project Integration Management (PIM)
• There are four versions of the quiz to
choose from:
– Essay (Red)
– Fill in the blank (Yellow)
– Math (Blue)
– True or False (Green) (Pink)
Copyright© 2004 Roger Beatty. All rights reserved..
Quiz: Essay Question
1. Describe as completely as possible how Project
Integration Management is defined in the PMBOK®
Guide.
2. Points for any of these key words or phrases:
• Project Plan
• Change control, change management
• Coordination, integration, organization
• Overall, over-arching
• Process, tools, techniques
• Project management information system, database
• Structured approach, standardized approach
Copyright© 2004 Roger Beatty. All rights reserved..
Quiz: Fill in the Blank
1. In the PMBOK® PIM is defined as a knowledge area.
2. In the PMBOK® PIM consists of the project management
process groups: planning, executing and controlling.
3. But not initiating and closing.
4. The processes in PIM are primarily integrative.
5. PIM defines section 4.1 as Project Plan Development.
6. PIM defines section 4.2 as Project Plan Execution.
7. PIM defines section 4.3 as Integrated Change Control.
8. There are many () ways to present a project plan.
9. CCB stands for Configuration Control Board.
10. Lessons learned should be documented.
Copyright© 2004 Roger Beatty. All rights reserved..
Quiz: Math-oriented
1. PIM has 3 of the 39 project management processes.
2. PIM is defined as 1 of 9 knowledge areas.
3. PIM includes 3 of the process groups, but does not
include 2 of the process groups.
4. PIM consists of 8% of all project management processes.
5. Each PIM project management process has 3 sections.
6. PIM is defined in Section number 4 of the PMBOK®.
7. PIM sub-Sections are numbered 4.1, 4.2 and 4.3.
8. There are  ways to present a project plan.
9. PIM includes EVM, a set of equations used to measure
and report on project performance during the project.
Copyright© 2004 Roger Beatty. All rights reserved..
Quiz: True or False
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
In the PMBOK®, PIM is defined as a knowledge area. T
PIM includes 4 process groups.
F
PIM does not include 2 process groups.
T
The processes in PIM are primarily integrative.
T
PIM begins with Project Plan Execution.
F
PMIS is used only on government projects.
F
Earned Value Management is part of PIM.
T
There are many ways to present a project plan.
T
CCB stands for Civilian Configuration Board.
F
Lessons learned should be shared but not stored.
F
Copyright© 2004 Roger Beatty. All rights reserved..
Time to make a decision
SELECT
TALK
HINT
The PIM~box
GAME!
END
TALK
Copyright© 2004 Roger Beatty. All rights reserved..
FOUR
POWERPOINT
SLIDES
What is Project Integration
Management?
• Includes processes required to ensure that
the various elements of the project are
properly coordinated.
• The processes are primarily integrative.
• Includes three major PM processes:
– Project Plan Development
– Project Plan Execution
– Integrated Change Control
Copyright© 2004 Roger Beatty. All rights reserved..
Why is PIM important?
• Its processes are required to ensure the
coordination and integration of competing
objectives and alternatives.
• It is the over-arching knowledge area.
– It is the only knowledge area focused on project
plan development and execution.
– It contains the three highest level project
management processes.
• Its processes integrate with the processes in
other knowledge areas.
Copyright© 2004 Roger Beatty. All rights reserved..
What are key PIM concepts?
• PIM processes interact with each other and with
processes in other knowledge areas.
• All work in the project plan is integrated.
• The work of the project must be integrated with the
ongoing operations of the organization.
• Project plan development includes the outputs of other
planning processes (i.e, strategic planning)
• The provisions in a contract are generally constraints.
• There are many ways to organize and present a project
plan.
• General management skills (e.g., leadership,
communicating, negotiating) are essential to project plan
execution.
Copyright© 2004 Roger Beatty. All rights reserved..
The Elevator Speech
• Project Integration Management is a key concept
and skill that is the hallmark of PMI and the
project management professional. It includes the
processes that are required to ensure that all the
various elements of a project plan are properly
coordinated. The key is coordination and
integration. Using Project Integration
Management, all the pieces of a complex project
plan fit together. This is how we balance time, cost
and quality. Where do you think we would be
without Project Integration Management?
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development
Project Plan
Execution
Integrated
Change Control




?




Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development



$100
Project
Integrated
TRUE ORPlan
FALSE:
Execution
Change are
Control
“Processes,
tools, and techniques
used to integrate project management
$100
$100
processes.”
IF TRUE, GIVE AN EXAMPLE:
$500
$500
$1000
$1000
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development



Project
Integrated
TRUE ! Plan
Execution
Change are
Control
“Processes,
tools, and techniques
used to integrate project
$100
management
processes.”
$100
$100
EXAMPLE:
1.
2.
A
cost estimate is needed $500
for a
$500
contingency plan.
Identify risks associated with various
$1000
$1000
staffing alternatives.
SOURCE: PMBOK®, Section 4, p. 41
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development



$500
Project
Integrated
TRUE ORPlan
FALSE:
Execution
Change Control
“Project
performance management
baselines will usually change frequently.”
$100
$100
$500
$500
$1000
$1000
IF TRUE, GIVE AN EXAMPLE:
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development



$500
Project Plan
FALSE!
Execution
Integrated
Change Control
$500
$500
“Project performance management
baselines
will usually change only
$100
$100
intermittently, and then generally only in
response to an approved scope of work or
deliverable change.”
QUESTION: Do you agree?
$1000
$1000
SOURCE: PMBOK®, Section 4.1.3.1
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development



$1000
Project
Plan
MULTIPLE
CHOICE: Integrated
Execution
Change
Earned
Value Management
(EVM)Control
is:
a.
A
project integrating methodology
$100
$100
b.
A tool to measure performance
against the project plan
c.
a$500
and b
d.
a, b and c
$500
$1000
$1000
PLEASE
EXPLAIN YOUR ANSWER:
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development



$1000
Project Plan
MULTIPLE
CHOICE:
Integrated
Execution
Change
Control
Earned
Value Management
(EVM) is:
d.
a,$100
b and c
$100
EXPLANATION:
“EVM is a technique used to integrate the
$500scope, schedule, and
$500
project’s
resources
and to measure and report project
performance from initiation to closeout.”
$1000
(Also
see Section 7.4.2.3) $1000
SOURCE: PMBOK®, Section 4.1.2.4
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development
Project Plan
Execution
Integrated
Change Control

$100

$500
$500
TRUE OR
FALSE:
$500

“The vast majority of the project’s budget will be expended in performing
the project plan execution process.”
$1000
IF TRUE,
GIVE AN EXAMPLE:$1000
Copyright© 2004 Roger Beatty. All rights reserved..
$1000
The PIM~box Game of
Project Integration Management
Project Plan
Development
Project Plan
Execution
Integrated
Change Control

$100

$500
$500
TRUE!
$500

“Project plan execution is the primary process for carrying out the project
plan – the vast majority of the project’s budget will be expended in
performing
this process.”
$1000
$1000
$1000
CAN YOU THINK OF AN EXCEPTION?
SOURCE: PMBOK®, Section 4.2
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development
Project Plan
Execution
Integrated
Change Control

$100

$500
The$500
KXF
KABOOM!
$500

$1000
Copyright© 2004 Roger Beatty. All rights reserved..

The PIM~box Game of
Project Integration Management
Project Plan
Development
$100 THE
Project Plan
Execution
Integrated
Change Control
KXF$100
KABOOM! $100
elevator speech on
$500 Please give your
$500
$500
Project Integration Management.
$1000
$1000
Copyright© 2004 Roger Beatty. All rights reserved..
$1000
The Elevator Speech
• Project Integration Management is a key concept
and skill that is the hallmark of PMI and the
project management professional. It includes the
processes that are required to ensure that all of the
various elements of a project plan are properly
coordinated. The key is coordination and
integration. Using Project Integration
Management, all the pieces of a complex project
plan fit together. This is how we balance time, cost
and quality. Where do you think we would we be
without Project Integration Management?
Copyright© 2004 Roger Beatty. All rights reserved..
The PIM~box Game of
Project Integration Management
Project Plan
Development
Project Plan
Execution
Integrated
Change Control
GIVE AN EXAMPLE:
$100
$100
$100
“Work results are the outcome of the activities performed to accomplish
the project.”
$500
$500 AND AN INTANGIBLE
$500
GIVE AN
EXAMPLE OF A TANGIBLE
WORK RESULT:

$1000

Copyright© 2004 Roger Beatty. All rights reserved..

The PIM~box Game of
Project Integration Management
Project Plan
Development
Project Plan
Execution
Integrated
Change Control
TANGIBLE AND INTANGIBLE WORK RESULTS:
$100
$100
$100
“… outcomes are frequently tangible deliverables such as buildings,
roads, etc., they are also often intangibles such as people trained who can
effectively
apply that training.” $500
$500
$500
SOURCE:
PMBOK®, Section 4.2.3.1

$1000

Copyright© 2004 Roger Beatty. All rights reserved..

The PIM~box Game of
Project Integration Management
Project
Plan
TRUE
OR FALSE:
Project Plan
Development
Execution
“Changes in a project often need to be
coordinated across knowledge areas.”
$100
$100
IF TRUE, GIVE AN EXAMPLE:
$500
$500
$1000
$1000
Copyright© 2004 Roger Beatty. All rights reserved..
Integrated
Change Control

$100


The PIM~box Game of
Project Integration Management
Project Plan
TRUE!
Development
Project Plan
Execution
“Changes in a project often need to be
coordinated
$100across knowledge areas.”
$100
EXAMPLE:
“A proposed schedule change will often
$500
$500
affect cost, risk, quality and staffing.”
SOURCE: PMBOK®, Section 4.3
$1000
$1000
Copyright© 2004 Roger Beatty. All rights reserved..
Integrated
Change Control

$100


The PIM~box Game of
Project Integration Management
MULTIPLE
ProjectCHOICE:
Plan
Project Plan
Integrated
change control is concerned
with
Development
Execution
a.
Influencing the factors that create changes
b.
Determining that a change has occurred
c.
Managing the actual changes when and as
they occur
$100
$500
d.
a and b
e.
b and c
f.
a, b and c
$1000
$100
$500
$1000
PLEASE EXPLAIN YOUR ANSWER:
Copyright© 2004 Roger Beatty. All rights reserved..
Integrated
Change Control



$500
The PIM~box Game of
Project Integration Management
MULTIPLE
ProjectCHOICE:
Plan
Project Plan
Integrated
change control is concerned
with
Development
Execution
f. a, b and c
$100
EXPLANATION:
$100
“The original defined project scope and the
integrated performance baseline must be
$500 by continuously managing
$500
maintained
changes to the baseline” (i.e, rejecting new
changes or approving changes and
incorporating into the revised project
$1000
$1000
baseline)
SOURCE:
PMBOK®, Section 4.3
Copyright© 2004 Roger Beatty. All rights reserved..
Integrated
Change Control


$500

The PIM~box Game of
Project Integration Management
FILL
IN THEPlan
BLANKS:
Project
Project Plan
Integrated
“Lessons
learned should be documented
so they Change Control
Development
Execution
become part of the ___________ database for
both this$100
project and other projects.
The
$100
database is also the basis for ___________
management.”
IS THIS$500
STATEMENT TRUE OR
FALSE?
$500
$1000
$1000
Copyright© 2004 Roger Beatty. All rights reserved..


$1000

The PIM~box Game of
Project Integration Management
FILL
IN THEPlan
BLANKS:
Project
Project Plan
Integrated
“Lessons
learned should be documented
so they Change Control
Development
Execution
become part of the historical database for both
this project
and other projects. The
database is
$100
$100
also the basis for knowledge management.”
TRUE!
$500
$500
$1000
$1000
SOURCE: PMBOK®, Section 4.3.3.3
Copyright© 2004 Roger Beatty. All rights reserved..


$1000

Thank you!
Project Integration Management
October 26, 2004
by Roger Beatty, PhD, PMP
Copyright© 2004 Roger Beatty. All rights reserved..