Transcript Word Processing TCOS Standards 22 & 23

Word Processing:
Uses, Advantages,
and
How To Do It!
TCOS Standards 22 & 23
Note: How-to examples in this presentation use
MS Word; other word processors will generally
have similar menus and options.
Created by: Jeff Hartz, Thompson High School
Uses and Advantages
of Word Processing
Compared to Typing or Hand-Writing,
Word Processing has lots of advantages:
•You can revise and change your
document as often as you like.
•It is easy to change document formatting
options like margins, fonts, and colors.
•You can save files to disks or to a network
to transport or distribute them.
Word Processor
Operations
Your word processor has a list of menus
and buttons at the top of its document
window. The menus, like file, edit, and
view give you lists of options when you
click on them. Generally, the buttons are
shortcuts to specific items that appear on
the menus.
Opening & Creating
Documents
To start a new document, click
file-new or click the blank
sheet of paper button.
To open a document you’ve
previously saved, click fileopen then use the window
that appears to browse to the
location of your document.
The opening folder button will
also work.
Saving Documents
To save a document, click
file-save or click the disk
button. The first time you
click save, a window will
open to allow you to
choose a filename and a
place to save to. If you
click save again, your
document will automatically
save to the same place.
Use save-as if you need to
save a second copy of your
document to a different
location – it will bring up the
save window again.
Printing Documents
To print your document,
choose file-print or use the
printer button. If there are
printing options you want to
change, use file-print to
bring up the print window.
The printer button will
bypass this print window.
If you want to see what
your document will look like
when printed, click file-print
preview.
The Print Window
When you choose file-print, the print window will
appear. Here you can choose to print some
pages or all of your document, choose a different
printer, or control printer properties.
Formatting Your
Document
To make general
formatting changes to
your entire document,
chose file-page setup.
This will allow you to
make changes to margins
and change your paper
orientation (landscape or
portrait).
The Page Setup Window
If you want to
change your
document’s
orientation or
use a different
paper size,
click the paper
size tab.
The page setup window
allows you to easily
change margins here.
Formatting Elements of
Your Document
Clicking the format menu gives
you a number of options for
formatting elements of your
document. You can change
font type and size, indent or
change the line spacing in
paragraphs, insert bulleted lists,
or divide your page into
columns. Again, several of the
toolbar buttons allow you to
perform the same functions.
Headers and Footers
To insert a header or footer,
click view-header and footer.
This will bring up a header and
footer toolbar as well as a box
where you can type your
header or footer text.
Cutting & Pasting Text
To take advantage of the ability word
processors give you to easily move and
edit text, you must first highlight (click and
drag your cursor over) text to select it.
Cutting & Pasting Text
Once you have selected text,
use the edit menu to cut (remove
and copy), copy (copy, but also
leave in original), or paste (insert
copied or cut item into a new
location) the text. You can
simply hit the delete key on your
keyboard to remove selected
text. You can also drag selected
text to a new location in your
document.
Many people use the keyboard shortcuts to copy, cut, and
paste. The edit menu shows you what keystrokes to use!
Spellcheck & Thesaurus
To use the spellchecker, click tools-spelling
and grammar. You can check your whole
document or first select (highlight) a section
and check just that section.
To use the thesaurus, first select (highlight) the word
you want to look up, then click tools – language –
thesaurus. A thesaurus window will open with
synonyms and antonyms for your word.
Find and Replace
Use the find and replace
functions to find and possibly
replace words throughout your
document. For example, if you
are typing a paper to Mr. Smith
and learn that his name is
actually Mr. Smyth, you might
have multiple changes in
spelling to make. Find and
replace keeps you from having
to read through and find each
“Smith.” Click edit-find or editreplace to use this function.
Find and Replace
The find and replace window looks like this. For our
problem on the last slide, we’d enter “Smith” in the
find what box, then enter “Smyth” in the replace with
box. Clicking replace all would make the change in
every place Smith occurred, or we could click
replace and go through the changes one-by-one.
More To Learn!
If you can use the word
processing functions in this
presentation, you are well
on your way to mastering
word processing. Word
processors can do lots
more, for you, though.
Don’t be afraid to use the
program’s help function to
find answers to the “How
do I do this?” questions that
you encounter as you work.