Transcript GSBS Faculty Meeting

Orientation for
New Postdoctoral Scientists
Office of Postdoctoral Affairs
2 May 2011
Postdoctoral Affairs Program
History
National concerns
Campus-wide policies were nonexistent
UTMB faculty used their own discretion
Inequities existed between – even within
– departments
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Affairs Program
History
In 2008, GSBS assumed responsibility for
oversight of postdoctoral training at UTMB
Hired Director of Postdoctoral Affairs,
Joanna (Jo) Bremer, MA
Opened Office of Postdoctoral Affairs (OPA)
on 1 April 2009
Responsible to Dean of the GSBS
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Affairs Program
History
Established uniform titles
Established limit of 5 years on
postdoctoral appointments
Established phased-in salary minimums
Established professional and career
development via certificate program
Arranged for career guidance via HR
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Advisory
Committee
Dr. Darrell Carney, chair
Professor, Biochemistry & Molecular Biology
– Campus mail route: 0647
– Email: [email protected]
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Advisory
Committee
Jose Barral, Biochemistry & Molecular Biology
Douglas Botkin, president of OPS ex-officio, Microbiology &
Immunology
Gavin Bowick, Microbiology & Immunology
Celeste C. Finnerty, Surgery
M. Kristen Peek, Preventive Medicine & Community Health
Liz Reifsnider, School of Nursing
Patricia K. Seitz, Pharmacology
Stacy Sell, Anesthesiology
Lynn Soong, Microbiology & Immunology
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Advisory
Committee
Members are advocates for postdoctoral
scientists
Members come from all four schools and six
research departments
Members are liaisons between postdocs and
faculty, postdocs and administration or both
2 May 2011
Office of Postdoctoral Affairs, GSBS
Ethical Practices
Dr. Walter Meyer
Scientific Integrity Officer
Professor, Psychiatry & Behavioral Science
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2 May 2011
Campus Mail Route: 0189
Email: [email protected]
Phone: (409) 772-0762
Office of Postdoctoral Affairs, GSBS
Ethical Practices
Scientific Integrity
Authorship
Conflict of Interest
Other
2 May 2011
Office of Postdoctoral Affairs, GSBS
Ethical Practices
Scientific Integrity
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Report scientific misconduct, including:
Fabrication, falsification, plagiarism, other
Investigations remain confidential
Authorship
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2 May 2011
Legitimate author contributes significantly
Drafts or revises large part of manuscript
Reviews and approves entire article
Office of Postdoctoral Affairs, GSBS
Ethical Practices
Conflict of Interest Committee
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Promotes research objectivity
Reports financial interest
Monitors federal requirements
Conducts training
Other
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Fraud and Abuse Hotline: 1-800-898-7679
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http://www.utmb.edu/compliance/faud&abuse.htm
2 May 2011
Office of Postdoctoral Affairs, GSBS
Expectations & Requirements
of Postdoctoral Scientists
Dr. Dorian Coppenhaver
Sr. Associate Dean, Student Affairs, GSBS
Professor, Microbiology & Immunology
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2 May 2011
Campus Mail Route: 1050
Email: [email protected]
Phone: (409) 772-2665
Office of Postdoctoral Affairs, GSBS
Expectations & Requirements
of Postdoctoral Scientists
Postdoctoral Certificate Program
Compact & Individual Development Plan
Benefits of certificate program
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Certificate Program
Provost’s mandate: All postdocs on
campus enrolled by Fall 2011
– http://www.gsbs.utmb.edu/_pdf/GSBSPostdocApplication.pdf
Topics include mentored research,
presentation and writing skills, teaching,
grant management, proposal development
Certificates require 12 Semester Credit
Hours; generally 4 SCH per term
Tuition paid by GSBS
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Certificate Program
Certificates in:
– Critical Research Skills – everyone
– Advanced Management Skills
– Teaching & Mentoring
– Translational Research
– Others may be added as requested and
available
Certificate generally will take 1 year (3
semesters of 4 SCH each) to complete
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Certificate Program
Example of Certificate Course List
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Certificate Program
Required courses
– Ethics of Scientific Research (MEHU 6101) –
one time on campus (offered summer and fall)
– Mentoring & Career Development for
Postdoctoral Scientists (CTPS 6103) – AAMC
Compact + development plan – annually
Optional courses that are routine and do
not take additional time from the lab
– Mentored research (CTPS 6001)
– Seminar, colloquium (CTPS 6101)
– Journal Club (CTPS 6102)
2 May 2011
Office of Postdoctoral Affairs, GSBS
Postdoctoral Certificate Program
Benefits to postdoctoral fellows & trainees
– Enhanced research skills
– Training plan to include in grant applications
– Career development options
– Student benefits (field house membership,
student programs)
Benefits to faculty
– Enhanced postdoc research skills
– Training plan to include in grant applications
– Costs absorbed by Graduate School
2 May 2011
Office of Postdoctoral Affairs, GSBS
Compact & Development Plan
AAMC Compact for Postdoctoral
Appointees and Their Mentors
FASEB Individual Development Plan
NPA core competencies for scientists
Benefits of Compact and Development
Plan
– Supervision, collaboration, feedback
2 May 2011
Office of Postdoctoral Affairs, GSBS
Compact & Development Plan
AAMC Compact/Development Plan for
Postdoctoral Scientists and Their Mentors
– http://www.gsbs.utmb.edu/_pdf/CompactPlanFor
Postdocs.pdf
– Required for all postdoctoral appointees
– Mentor and postdoc review and sign Compact
– Draft and both sign development plan; review
annually to evaluate progress and set new goals
– Provide CV in institutional format
– Certificate course (CTPS 6103) provides credit
2 May 2011
Office of Postdoctoral Affairs, GSBS
Benefits of Certificate Program
Career development
Transcript to carry to next position
Student services
– Alumni field house
– Student wellness programs
– Student activities
2 May 2011
Office of Postdoctoral Affairs, GSBS
UTMB Research Community
Research Services
Subject protection
Ethical practices
Organization of Postdoctoral Scientists
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Services
Who’s Who
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Resources and Services
Research Compliance
Grant financial management
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Services – Who’s Who
Associate Dean for Research Administration –
William G. New
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Office of Sponsored Programs – PreAward
Research Technology Support
Animal Resource Center
Research Education
Research Compliance Areas
VP Finance – Academic Enterprise – Cameron
Slocum
– Office of Sponsored Programs – Finance and PostAward Administration
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Services – Who’s
Who
Office of Sponsored Programs
– Pre-Award & Development (Toni D’Agostino,
Director)
Project Setup
Pre-Award
Contracts
– Finance & Post-Award Administration (John States,
Assistant V.P.)
Post-Award
Financial Reporting
Reconciliation
2 May 2011
Accounts Receivable Billing
Effort Reporting
Office of Postdoctoral Affairs, GSBS
OSP Pre-Award & Development
– Pre-Award (Kelly Lee)
Review all externally sponsored proposals and
progress reports
Provide institutional sign-off
Electronic submissions
– Contracts (Susan Ramsey)
Negotiation and execution of CDAs, Clinical Trial
Agreements, and Federal Contracts
Setup subcontracts
– Project Setup (Ron Rogers)
Establish accounts for all externally sponsored projects
2 May 2011
Office of Postdoctoral Affairs, GSBS
OSP Finance & Post-Award
Administration
– Post-Award (Reva Rogers)
Award administration and account assistance
Assistance with budget revisions
– Financial Reporting (Brenda Garner)
Close out and monitoring of awards
Compiles and submits financial reports to sponsors
– Reconciliation (Cora Soriano)
Reconciliation and close out of expired projects
2 May 2011
Office of Postdoctoral Affairs, GSBS
OSP Finance (cont.)
– Accounts Receivable Billing (Glenita Segura)
Prepare and submit invoices to sponsors for
research contracts and subcontracts,
Manage outstanding accounts receivable to ensure
payment from sponsors
Prepare cash draw requests on letters-of-credit.
– Effort Reporting (Kim Vanzant)
Work with PIs and grant administrative staff to
ensure effort is reported
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Services – Who’s Who
Research Technology Support (Jamie
Svrcek)
– Research equipment repair and assembly
– Calibration and preventive maintenance
– Machine shop fabrication
Research Laboratory Support (Laurie
Sower)
– Advice and support for basic research lab programs
– Core resources development
– Emergency preparation programs
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Services – Who’s Who
Animal Resource Center (Bill Masters)
– Husbandry and specialized care of animals
– Protocol consultation
Research Education (Christy Taylor)
– Orientation to Research Services
– Workshops on current rules, regulations, procedures
and programs
Research Projects Management, Good Laboratory Practices,
Preparing Proposals & Publications, Animal Handling,
Navigating the IRB, Effort Reporting & ECRT, InfoEd
Class calendar and RSVP https://my.utmb.edu/PStraining/
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Compliance Areas
Institutional Animal Care & Use Committee
(IACUC) (Allan Silva)
– Submission and review of animal protocols and
reviews
Institutional Review Board (IRB) (April
Vanderslice)
– Protocols submission
– Adverse event reporting
2 May 2011
Office of Postdoctoral Affairs, GSBS
Research Support Areas
Conflict of Interest (COI) (Toni D’Agostino)
– Annual Disclosure process – January
– Identifies and reports conflicts as required by
sponsors
Quality Assurance (Kathlyn Smith)
– Educational reviews of study protocols, financial
records and data records
– Assist with the development and review of
SOPs
Office of Regulated
Nonclinical Studies (ORNcS)
Good Laboratory Practice (GLP) (Melissa
Eitzen)
– Assist investigators in complying with FDA GLP
regulations
– Equipment validation and budget planning
2 May 2011
Office of Postdoctoral Affairs, GSBS
Who is Eligible to Apply for a
Sponsored Project?
Postdoctoral Fellows and Residents:
– To be eligible to submit a proposal to an
external funding agency, all of the following
requirements must be met:
The postdoctoral fellow or resident must be a fulltime employee of the institution.
The program to which the individual is applying is
designed to support postdoctoral fellowships
and/or residents, and
A sponsor with a faculty appointment has agreed
to supervise the sponsored activity.
2 May 2011
Office of Postdoctoral Affairs, GSBS
Where to Start?
Research Services Web site http://research.utmb.edu
Funding Search – Linda Crumpler, x69474
PreAward http://research.utmb.edu/AboutUs/prepost
specialists.shtm
Research Education http://research.utmb.edu/Education
2 May 2011
Office of Postdoctoral Affairs, GSBS
Subject Protection
PIs must have approved research
protocols to conduct animal or human
subject research at UTMB
Animal and human protocols require
training of PIs and research staff,
http://research.utmb.edu/ProjectCentral
2 May 2011
Office of Postdoctoral Affairs, GSBS
Resources
CORE Labs Search
http://research.utmb.edu/support/corefacilities.shtm
Effort Reporting System
http://research.utmb.edu/comp-effort/default.shtm
InfoEd http://rdhs.utmb.edu
Listserv http://research.utmb.edu/starline/listserv.htm
NIH Commons http://www-commons.cit.nih.gov
PeopleSoft Access http://ebiz
Faculty Expertise or USES (UTMB Scientific Expertise
Search) http://research.utmb.edu/USES/USES.asp
Yellow Sheet
http://research.utmb.edu/research/yellowsheet/ysonline.
htm
2 May 2011
Office of Postdoctoral Affairs, GSBS
Upcoming Education Opportunities
AAALAC Preparation – May 5, 9:30-10:30am
or May 11, 1:30-2:30pm
InfoEd-IACUC Electronic Submission – May & June twice/week
The Guide for the Care and Use of Lab Animals, 8th ed. –
May 9 12-1pm
Navigating the IRB (3-part) – May 12, 19, 26
2-3:30
NIH Grant Application Webinars – May 12, June 14, July 7
& Aug 16
1 2–1pm
Preparing Proposals and Publications (4-part) – June 1 & 7,
8 & 14, 15, 22 various times
Disaster Preparedness Meeting 2011 – June 3
Basic GLP Class (2-part) – June 29 12:30–4:30pm
and
June 30 8:30am–12:30pm
Grants For Lunch – 1st Tuesday
12–1pm
OSP Roundtable Discussions – 4th Tuesday
2 May 2011
1-3pm
Office of Postdoctoral Affairs, GSBS
8:30–10am
Organization of Postdoctoral
Scientists
Career development events
Social activities
Postdocs can communicate issues, concerns, thoughts to
the administration and the Postdoctoral Advisory Committee
through the OPS
Current leadership
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President – Doug Botkin, PhD ([email protected])
Vice President – Melissa Markofski, PhD ([email protected])
Secretary – Nicole Bjorklund, PhD ([email protected])
Office of Postdoctoral Affairs – Jo Bremer, MA ([email protected])
Faculty Advisor –
2 May 2011
Office of Postdoctoral Affairs, GSBS
Past and Future OPS Events
2010-2011
Reccurring
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September – National Postdoc Appreciation Week
October – Postdoktoberfest
December – Holiday Reception
Quarterly – “Reel Science” seminar/movie series
Spring – Spring picnic with GSO
Past
– March 2011 (in conjunction with GSO and GSBS) –
career development forum
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Harris and Galveston Counties
Galveston Island
Postdoctoral Sourcebook
(http://gsbs.utmb.edu/postdocs/current/docs/Postdoc
Sourcebook.pdf)
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Harris and Galveston Counties (Mainland)
Services
– Consulates – Indian, Chinese, French, Brazil, Britain, Turkey, Mexico etc. To see where
your nearest consulate is - http://www.state.gov/s/cpr/rls/fco/
– To search Driver’s License Offices by location; use the following link:
http://www.txdps.state.tx.us/administration/driver_licensing_control/rolodex/search.asp
– Post office locations: http://usps.whitepages.com/post_office
– Social Security Offices: https://secure.ssa.gov/apps6z/FOLO/fo001.jsp
– Harris County related Information: http://www.co.harris.tx.us/
– Library – Resource for not only books of information and recreation, but also source for
IRS forms and many other government related information – such as FEMA assistance
during emergencies.
– Schools – Each community has its own Independent School District http://wgisprd.tea.state.tx.us/SDL/#
– UTMB Clinics are located all over the Houston-Galveston area http://www.utmbhealth.com/oth/Page.asp?PageID=OTH000003
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Harris and Galveston Counties (Mainland)
Transportation
– Car is needed for survival in Texas; UFCU provides the best rates and
resources for buying a reliable car, new and used.
– In addition to having a car, travel can be facilitated by the use of:
– Vanpools - http://www.utmb.edu/commute/default.asp
– Talking the shuttle from Mall of the Mainland to UTMB –
http://www.islandtransit.net/newparkandrideservice.htm
– Current vanpools available –
http://www.utmb.edu/commute/UTMBVanPools2009.pdf
– Free parking at Holliday Drive and Winnie Street (next to Walgreen’s) with
shuttle service –
http://www.utmb.edu/auxiliaryenterprises/ParkingFacilities/ShuttleSchedule/inde
x.htm
– Parking Information –
http://www.utmb.edu/auxiliaryenterprises/ParkingFacilities/index.htm
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Harris and Galveston Counties (Mainland)
Hurricane preparation
– Season runs from June 1 to Nov 30 every year
– Sign up for the UTMB First Call program, to be
notified in time and during emergencies about what
needs to be done
– Hunker down or evacuate – depends on your
location, but be prepared
– Log on to http://www.hcoem.org/ for hurricane
management information in your community
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Galveston Island
Services
– Driver’s License offices at: Address 6812 Broadway Galveston, TX 77554-8906, Phone:
409-740-0031
– Post office locations:
601 25th Street, Galveston, TX 77550; Phone: (409) 763-6834
5826 Broadway Blvd., Galveston, TX 77551; Phone: (409) 740-0037
– Social Security office: 4918A Seawall Blvd., Galveston, TX 77551; Phone: 1800-772-1213
– Galveston County related Information: http://www.co.galveston.tx.us/
– Rosenberg Library: http://www.rosenberg-library.org/
2310 Sealy Street, Galveston, TX 77550-2220; Phone: (409) 763-8854
– Galveston Independent School District: http://www.gisd.org/gisd/site/default.asp
– UTMB Clinics are located all over the Houston-Galveston area http://www.utmbhealth.com/oth/Page.asp?PageID=OTH000003
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Galveston Island
Transportation
– Car is needed for survival in Texas; UFCU provides the best rates and
resources for buying a reliable car, new and used.
– Without a car, travel on the island can be facilitated by the use of:
– Taxicab: Four companies – Busy Bee, (409) 762-8429; Jeff's Cabs & Shuttle
Service, (409) 621-5222; Tropical Taxi, (409) 621-4000; and Yellow Cab
Company, (409) 763-3333.
– Bus: Island Transit – http://www.islandtransit.net/main.htm. For employees with
badges or with clinic confirmation, link to: http://intranet.utmb.edu/transit/
– Campus parking:
http://www.utmb.edu/AuxiliaryEnterprises/ParkingFacilities/index.htm
– Free parking at Holliday Drive and Winnie Street (next to Walgreen’s) with
shuttle service:
http://www.utmb.edu/auxiliaryenterprises/ParkingFacilities/ShuttleSchedule/inde
x.htm
2 May 2011
Office of Postdoctoral Affairs, GSBS
Residential Community
Galveston Island
Hurricane preparation
– Season runs from June 1 to Nov 30 every year
– Sign up for the UTMB First Call program, to be notified in
time and during emergencies about what needs to be done
– Follow your department’s emergency plan.
– Create a family emergency plan:
http://www.utmb.edu/emergency_plan/FamilyHurricaneInfor
maiton.htm.
– For additional guidance, link to:
http://www.cityofgalveston.org/documents/townhall%20mtn
g%20hand%20outs%205%2010.pdf
2 May 2011
Office of Postdoctoral Affairs, GSBS
Office of Postdoctoral Affairs
Purpose and services
– Career development
– Guidance
– Policy questions
– Postdoc Sourcebook:
http://gsbs.utmb.edu/postdocs/current/docs/P
ostdocSourcebook.pdf
– Other
Advocate for postdocs
2 May 2011
Office of Postdoctoral Affairs, GSBS
Office of Postdoctoral Affairs
Joanna (Jo) Bremer, director
Office: 3.316E Levin Hall
Phone: 409-772-2684
Email: [email protected]
URL: http://gsbs.utmb.edu/postdocs/
2 May 2011
Office of Postdoctoral Affairs, GSBS
Questions?
2 May 2011
Office of Postdoctoral Affairs, GSBS