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Program Approval
Using Rubrics for Program Approval
and Continuous Program Improvement
“Leading for educational excellence and equity. Every day
for every one.”
Career & Technical Education Issues for
Carl D Perkins/MDE
• Minnesota Rules 3505
• Secondary Licensure
• Career and Technical Education
Program Approval and Renewal
Process
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Minnesota Rules, Chapter 3505.
• 1100 Standards for Program Approval
Written application for approval of vocational (CTE)
programs by local education agencies shall be made
to the commissioner of education. The
commissioner’s approval to establish vocational (CTE)
programs shall be conditioned on meeting the
following minimum standards:
– Vocationally licensed (CTE) instructional staff as
specified in the state plan for CTE.
– Sufficient and suitable facilities including laboratories,
shops, classrooms, equipment, etc.
– Class size conducive to efficient/effective teaching
– Compliance with federal laws
– Uniform Financial Accounting and Reporting System
(UFARS)
– Open to all students
– Meet the appropriate level
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Minnesota Rules, Chapter 3505.
• 2400 Scope
Then local education agency shall resubmit
each approved program for evaluation by the
commissioner of education at least once
every five years.
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Minnesota Rules, Chapter 3505.
• 2500 Instructional Program Approval
A. In-depth exploration of occupations to assist in
the career planning process;
B. Development of occupational competencies
designed to be recognized for advanced
placement in postsecondary programs; and
C. Development of occupational competencies
necessary to enter an occupation.
Advisory committee to meet at least two times per
year.
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Secondary Licensure
• Only teachers holding a valid CTE license are
approved for use of federal and local levy dollars
• New Standard Licensure as of September 1, 2002
• Community Expert, Variance, Waiver, Temporary
Limited Licensure – (variance) (most are 3-year
limits). MDE Licensure site (look up and forms):
http://education.state.mn.us/MDE/EdExc/Licen/index.html
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Table of Career and Technical Education
Programs and Licenses (Table C)
http://education.state.mn.us/MDE/SchSup/
CareerEdAdmin/ProgAppr/index.html
• Table C:
– Column A - Program OE Code
– Column B - UFARS Code/Budget Reporting
– Column C - Program Name
– Column D - Course Codes
– Column E - Course Titles (generic)
– Column F - Minnesota Common Course Catalog Number
– Column G-L - Approved Licenses
– Column M - Career Cluster
– Column N-O - Used for Data Coding
– Column P - Non-Traditional Program Identifier
– Column Q-CIP Codes
– Column R-X – Pathways for Technical Skill Assessment(s)
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Program Approval Schedule
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FY13-14 Metro East and Central Minnesota
FY14-15 Southwest Minnesota
FY15-16 Southeast Minnesota
FY16-17 Metro West
FY17-18 Northern Minnesota
Repeating FY18-19 Metro East/Central Minnesota
AND/OR: New Program/Courses are Added
–
Courses need new syllabus
AND/OR: Change in teacher(s) need copy in MDE file
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Dates
• Due to MDE on or before December 1
for the year of the cycle. If received
after that date, the program will NOT be
approved until the next fiscal year.
Meaning: dollars will NOT be able to be
used from Perkins and/or the Local
Levy for any aspect of the program for
that year.
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CTE Program Approval Worksheet
(Master Course List {MCL} Form)
• http://education.state.mn.us/MDE/SchSup/Career
EdAdmin/ProgAppr/index.html
• Use this form for every program submitted. Each
course syllabus you include in your program
packet should have a corresponding line on the
MCL to that course syllabus. IF you have 7
classes attached – there should be 7 lines on the
MCL to match and EACH name on the MCL
should be the exact same name as what is on
the course syllabus. They need to be identical.
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Master List of Courses Con’t.
• Each line and column on the MCL needs to be filled out. District
# / Type (usually 01) / Cycle Year (current one – 13-14) / School
Name / Program (FACS) – 090101 would be your program #.
• Under Course Name – each course syllabus sent with the
packet needs to have a corresponding course name to match
the syllabus.
• Your six digit program number would be from the Table C along
with the two digit course number matching your course syllabi.
• Credits and hours are explained in slide 19.
• Mark yes or no if class is articulated and if there is a certificate
to the class, please list it.
• Only the Ag program has 10 classes to choose from (01 to 10)
under program 019901 for science credit (SC) classes. See
Table C. Please make sure they are for SC only. There are the
generic courses to choose if they are not for science credit.
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Program Approval Forms
http://education.state.mn.us/MDE/SchSu
p/CareerEdAdmin/ProgAppr/index.html
• ED-00381-15 Secondary Career and
Technical Education Program Approval
Proposal for Youth With Disabilities
• ED-02335-03 Secondary Career and
Technical Education Program Approval
Proposal
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SECONDARY CAREER AND TECHNICAL EDUCATION
PROGRAM APPROVAL PROPOSAL FOR YOUTH WITH
DISABILITIES
• ED-00381-15 Replaces ED-00381-14
• Needs the signature of the Special
Education Director
• Used for following Program OE Codes:
000670, 000710, 000750, 000755, 000790
and with special permission 000023.
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ED-00381-15
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Secondary Career and Technical Education
Program Approval Proposal for Youth with
Disabilities
000670 – Career Accommodation
000710 – Career and Technical Evaluation
000750 – Work Experience Handicapped
000755 – WE/Career Exploration Program
000790 – Technical Tutor/Paraprofessional
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SECONDARY CAREER AND TECHNICAL EDUCATION
PROGRAM APPROVAL PROPOSAL
• ED-02335-03
Replaces ED-02335-02
• This form is to be used for ALL career
and technical education programs
EXCEPT the following programs
designed to serve students with
disabilities: 000670, 000710, 000750,
000756, and 000790.
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ED-02335-03
Secondary Career and Technical Education
Program Approval Proposal
• For all programs except those using form
ED-00381-15 (previous slide) including
administrative and general codes:
– 000110 Local District Career and Technical
Education Administrator
– 000745 Work Experience – Disadvantaged
– 000756 WE/CEP – Disadvantaged
– 001050 Employment Placement
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Program Approval resources needed with
each form
• Appropriate PA Form w/Signatures
• Copy of teacher’s licenses
• Copy of the Advisory List with Business
Association
• Sample of certificates/credentials offered
• Postsecondary articulated programs listed
• COURSE SYLLABUS FOR EACH COURSE –
1-3 pages maximum
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Program Approval Format
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District or Center Name__East Overshoe________
District/Center Number___ 4000_______________
Date Submitted_________July 1, 2004__________
Program Location (Building and Community Name)
_East Overshoe High School, East Overshoe MN__
MDE Office Use only Leave blank_____________
Program Name_ Agriculture Combined Program___
Program OE Code___________019901__________
Program Length (hours) _______67.5_____________
(see sample)
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Course/Hour Calculation Grid
• Credit Calculation: (specify per course)
– Credits are determined locally and may (or may not) align
with “credits” as defined in M.S. 120B.024 (Graduation
Requirements). Please identify as quarter, trimester,
semester or year-long credits.
• Hour Calculations:
– Year long class: 170 days x 45 minutes / 60 min = 131.25
hours
– Semester course: 50 minutes x 5 days x 18 weeks / 60 min =
75 hours
– Trimester block: 90 minutes x 5 days x 12 weeks / 60 min =
75 hours
– Quarter course: 45 days x 45 minutes / 60 min = 33.75 hours
– Quarter block: 45 days x 90 minutes / 60 min = 67.5 hours
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Program Approval Format Continued
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Name of Local Contact Person__John Deer, Curriculum Director_
Telephone Number (808) 567-8901 ________________
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FAX Number (808) 567-1234
_______________________
Name of Teacher: Oliver Farmer__________________________
File Folder Number: 123456 Farmer _(see attached License)____
Telephone Number: (808)_567-1938 _____________________
Name of Teacher Forest Ranger___________________________
File Folder Number: 098765 Ranger_(see attached License)______
Telephone Number: (808)_567-1938 _______________
_____
Name of Teacher ______________________________________
File Folder Number:_____________________________________
Telephone Number: ___________________________
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Required Attachments
NOTE: Assurance 1-4, 5, 11 and
13-19 REQUIRE additional
information or attachments to
this proposal. Use this section
as a checklist for each item.
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1. Names, addresses, and roles of representatives in
related business, industry, labor, and communitybased organizations who participate on the advisory
committee. (1-4)
Name of
Participant
Address/Phone
Number
Related Business, Industry, Labor,
Community Organization
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2. Copy(s) of teacher license(s) and/or file folder
number(s) if not listed on the front page. (5)
• It is preferred that you attach a copy of
the teacher licenses for each of the
teachers in the program area.
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3. A list or sample of any certificate/credential
offered in the program. (11)
Examples:
• Certified Nursing Assistant (CNA)
• Emergency Medical Technician (EMT)
• Cisco/A+ Certification
• NATEF Certification
• AYES Certification
• MOUS Certification
• Etc.
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4. A list of postsecondary institutions and post
secondary programs where articulation agreements
exist (13-19) or dual/concurrent enrollment occurs.
Program/Course Offering Articulation
Agreements
Postsecondary Institution where the
Agreement is accepted.
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District/Center Verification
1. Signatures-Secondary Career and
Technical Education Director or
Superintendent
2. Typed or Printed Name
(this is the person who will receive
confirmation of approval)
3. Date
4. Mailing Address (street, city, state, zip)
5. Telephone Number
6. Fax Number
7. E-mail address
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District/Center Verification
ED-00381-15 form only
8. Signature – Director of Special
Education
9. District /Coop Number
10. Date
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Program Approval Rubrics
• Introduction Package
• Definitions
• Rubrics for all 7 program areas
– Community Involvement
– Personnel
– Program Administration
– Program Assessment
– Program Design
– Resources
– Support Services
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STATEMENTS
• Check only one of the appropriate rating
boxes based on self-assessment. Retain
documentation in your files.
• Rating Scale from the Program Approval
Rubrics:
– MIN – Minimum
– EME – Emerging
– QUA – Quality
– EXE – Exemplary
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COMMUNITY INVOLVEMENT:
1.
2.
3.
4.
Advisory Committee Role
Advisory Committee Membership
Advisory Committee Operations
Community Partnerships/Resources
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PERSONNEL:
5.
6.
7.
8.
Teaching Credentials
Professional Development
Professional Organizations
Paraprofessional/Technical Tutors (if
applicable)
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PROGRAM ADMINISTRATION:
9. Local Career and Technical Education
Program Administration
10.Financial Responsibilities
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PROGRAM ASSESSMENT:
11.Program Assessment
12.Continuous Program Improvement
Process
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PROGRAM DESIGN:
13. Career Development
14. Career Clusters/Pathways
15. Curriculum Content
16. Instructional Delivery
17. Student Assessment
18. Leadership Development/Student
Organizations: List the student organization or
identify the alternative co-curricular/leadership
development activity to be used. List:
____________________
19. Work-Based Learning Program
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RESOURCES:
20.Curriculum/Instructional Resources
21.Equipment
22.All Learning Environments
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SUPPORT SERVICES:
23.Program Awareness/Accessibility
24.Program Support
25.Career Guidance and Counseling
Program
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Staff
Dan Smith
Supervisor
Minnesota Department of Education
Academic Standards and High School Improvement
1500 Highway 36 West
Roseville MN 55113-4266
FAX: 651 582-8492
651 582-8330
[email protected]
Marlys Bucher
651 582-8315
[email protected]
Data/Perkins/Assessment & Evaluation/Metro Minnesota,
FACS
Al Hauge
651 582-8409
[email protected]
Career Development/Counseling/Work-Based Learning,
NE Minnesota Perkins
Michelle Kamenov
651 5828434
[email protected]
Service Learning/Counseling Liaison/Perkins
Jean Kyle
651 582-8514
[email protected]
Business/Marketing Ed/Central Minnesota
Joel Larsen
651 582-8395
[email protected]
Agriculture Education/Southeast Minnesota
Michael Mitchell
651 582-8513
[email protected]
Health Education/Service Occupations/Southeast Minnesota
John Rapheal
651 582-8682
[email protected]
T/T&I, Northwest Minnesota Perkins
Debra Blahosky
651 582-8334
Support Staff/Program Approval Data Base
Anne Danielson
651 582-8333
Support Staff
Judee Ferguson
651 582-8865
Support Staff
[email protected]
[email protected]
[email protected]
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Questions?
Contact your
Regional Staff
Perkins
Coordinator
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Questions?
Marlys J. Bucher, Ph.D.
Coordinator for Secondary Perkins
CTE Program Assessment/Evaluation
[email protected]
(651) 582-8315 Phone
Debra Blahosky
Data Collection/Program Approval Data Bases
[email protected]
(651) 582-8334 Phone
1500 Highway 36 West
Roseville MN 55113-4266
(651) 582-8492 FAX
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