Transcript FRAME CONTRACT FOR THE SUPPORT OF GROUND STATION …

SUPPORT OF GROUND STATION ANTENNA AND
ESOC ELECTRICAL PRIMARY POWER SYSTEMS
Agenda for Industry Day
09:00-09.15h
09:15-09:45h
09:45-10:00h
10:00-10:45h
10:45-12:00h
12:00-12:30h
ESA UNCLASSIFIED – For Official Use
Presentation of ESA, ESOC/Redu, ESTRACK
Briefing on the ITT
Coffee break
Presentation of ESOC/Redu power plant
Explanatory tour of ESOC/Redu power plant
Question and answers
Presentation Outline until coffee break
ESA
ESOC/REDU
ESTRACK
How to do business with ESA
Briefing on ITT
(Questions and Answers)
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ESA UNCLASSIFIED – For Official Use
ESA – The European Space Agency
International organisation constituted by 20 European States
A, B, Cz, Dk, Fin, F, D, Gr , Irl, I, L, NL, Pl, P, Ro, E, S, GB, N, CH
Cooperation Agreements with Est, Slo, H, Cy, Lt, Lv, M, Sk, CAN
Founded in 1975 (merger of ELDO, ESRO)
Annual overall budget approx 4.2 B€ (2013)
Number of staff around 2200 (2013)
Shape the development of Europe’s space capability and ensure that
investment in space continues to deliver benefits to the citizens of
Europe and the world
Exclusively for peaceful purposes
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ESA UNCLASSIFIED – For Official Use
ESA Sites
HQ Paris F, high level decisions and strategies, administrative centre,
ESTEC NL, technical and research centre definition of new
technologies & projects focused on the space segment
ESRIN I, centre dedicated to Earth observation collection and
processing of data from s/c monitoring our environment
EAC D, training facility and home base for all European astronauts.
ESAC E, centre for space astronomy, collection and processing of
data from s/c looking to other planets, stars, galaxies
ESOC D, operations control centre for ESA’s s/c, monitoring and
control of s/c via a network of ground stations, ESTRACK
ECSAT UK, space applications and telecommunications
Redu B, satellite test and control, space weather data centre
Guiana Space Centre F, launch and launcher production facilities
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ESA UNCLASSIFIED – For Official Use
ESOC
- Main control centre for ESA missions
- Established in 1967, since 1963 European Space Data Analysis Centre
- overall ca. 800 people on-site, 250 ESA staff
- operated more than 60 ESA satellites plus many others
- Simultaneous operation of over a dozen spacecraft
- Covers all mission phases
- Experts for
software and data systems
ground station engineering
flight dynamics
mission analysis
space debris
navigation
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ESA UNCLASSIFIED – For Official Use
REDU
Centre for in-orbit testing of telecom and navigation satellites
Space weather data centre (SSA)
Back-up facilities for SES (Astra satellites)
Established 1968, around 70 people on-site, 7 ESA staff
43 steerable antennas
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ESA UNCLASSIFIED – For Official Use
ESTRACK Network of ESA Tracking Stations
Worldwide system of ground stations providing links between satellites
in orbit and our Operations Control Centre at ESOC.
Core ESTRACK network comprises 11 antennas at 10 stations in 7
countries.
Sweden: 15m & 13m antennas in KIR (polar orbits, earth observation)
Belgium: 15m antenna in RED
French Guyana: 15m antenna in KRU
Portugal: 5.5m in Santa Maria (Azores) mainly for Ariane launcher
Australia: 15m antenna in PER, 35m Deep Space Station in NNO
Spain: 15m antennas in MSP and VIL, Deep Space Station in CEB
Argentina: 35m Deep Space Station in MLG
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Typical Power Plant
MV supply
MV switchgear
MV transformers
Back-up power
Diesel generators
UPS
Batteries
LV Distribution
M&C System, DG controllers, PLCs
Dummy load for test purposes
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SUPPORT OF GROUND STATION ANTENNA AND
ESOC ELECTRICAL PRIMARY POWER SYSTEMS
Agenda for Industry Day
09:00-09.15h
09:15-09:45h
09:45-10:00h
10:00-10:45h
10:45-12:00h
12:00-12:30h
ESA UNCLASSIFIED – For Official Use
Presentation of ESA, ESOC/Redu, ESTRACK
Briefing on the ITT
Coffee break
Presentation of ESOC/Redu power plant
Explanatory tour of ESOC/Redu power plant
Question and answers
How to do business with ESA
85% of overall budget spent on contracts with industry
Approximately 600 ITT, 4500 contract actions per year
Set of rules and procedures in place to guarantee transparency and
impartiality
http://www.esa.int/About_Us/Industry/Industry_how_to_do_business/How_t
o_do_business_with_ESA2
Companies interested in cooperation with ESA have to register as
tenderers with the ESA Mailing Invitation to Tender System (EMITS) under
http://www.esa.int/About_Us/Industry/Industry_how_to_do_business/New_
Tenderers
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 13
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How to do business
Registering as tenderer
Updating company info
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 14
ESA UNCLASSIFIED – For Official Use
Introduction to ESA’s
Electronic Mailing Invitation
to Tender System (EMITS)
Registration procedure in
PowerPoint and PDF
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 15
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ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 16
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Invitation to tender data package
ITT Cover Letter
list of applicable reference docs (GCT, GCC, procurement reg.)
information required in cover letter of your proposal for admission
Statement of work
services expected
work breakdown structure to be used
requirements (management, documentation, quality assurance)
single line diagrams
component lists
Special Conditions of Tender (SCT)
conditions for participating in tender
presentation and submission of proposal
content of proposal
content of 2 annexes to be attached to cover letter of proposal
evaluation criteria with weighting factors.
Draft Contract
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 17
ESA UNCLASSIFIED – For Official Use
ITT Schedule for this activity
Invitation to Tender available in EMITS:
since 23.07.2014(T0)
Deadline for questions:
18.09.2014 at 12:00h
Closing date for proposals:
06.10.2014 at 12:00h
Proposal Evaluation/selection of contractor: mid November
Negotiation and Kick-off meeting:
1st half of December
Phase–in period
Jan/Feb 2015
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 18
ESA UNCLASSIFIED – For Official Use
Proposal preparation
Within a limited period of 11 weeks
Conditions on eligibility to participate, form and content of tender
(GCC, SCT)
Documents to be delivered in English
Clarifications and questions can be raised to contract officer (18.09.2014
12:00h) – will be published anonymously in EMITS with corresponding
answer
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 19
ESA UNCLASSIFIED – For Official Use
Content of your proposals
Cover letter
Executive summary
Technical proposal
Management &Administrative Proposal
Implementation Proposal
Financial proposal
Contractual proposal
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Proposal Content - Cover letter (Section A of SCT)
Very brief summary of tender key points
Explanation of tender structure vs. ITT package
Identification of major critical areas
Information on (Annex 1 to SCT)
bidding team and price breakdown
geographical distribution
contact details
Declarations on Key Acceptance Factor (Form A in Annex 2 of SCT)
Declarations on Compliances (Form B in Annex 2 of SCT )
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ESA UNCLASSIFIED – For Official Use
Proposal Content - Executive summary (Section B of SCT)
Contents and layout of the tender
Summaries of other proposals
Proposal Content - Technical proposal (Section C of SCT)
Review of SOW demonstrating understanding of requirements
Statement of compliance with the SOW
Description of proposed services
Basic services
Optional services
- power plant retest for RED and ESOC (retest plan)
- MV Switchgear replacement in Kiruna (App. D of SOW)
Phase-in/out approach proposed
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 22
ESA UNCLASSIFIED – For Official Use
Statement of Work – Services Expected
Basic support services – complete contract duration, initially committed
Telephone hotline support during normal office hours
Management and reporting activities
Handling of minor spare/repair requests via a funding buffer
Optional support services – ad-hoc activities via additional work orders
Maintenance services
Power plant retesting (ESOC, REDU)
Servicing/exchange of components
Bug fixing SW
Studies
Design Upgrades (Replacement of MV Switchgear in Kiruna)
Extended telephone hotline support during mission critical phases
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 23
ESA UNCLASSIFIED – For Official Use
Total work to be expected – Statistics from the past
Power plant retest and maintenance (breakers, diesel generators, UPS,
batteries etc.) every 2-3 years per power plant (CEB, ESAC, ESOC, KIR,
KRU, NNO, RED)
Minor modifications (upgrades or replacement of individual, obsolete
equipment) every 2-3 years per power plant
Activation of telephone support <10/a
First line maintenance of power plants is performed on-site staff.
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 24
ESA UNCLASSIFIED – For Official Use
Proposal Content - Management & Administrative Proposal
(Section D of SCT)
Background & experience of company and key personnel
Project team
Company management approach vs. SOW requirements
Facilities
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ESA UNCLASSIFIED – For Official Use
Important aspect - Management & Administrative Proposal
- Capability to service systems like
PLCs e.g.: Beckhoff (TwinCAT), Siemens (Simatic), Schneider
(Unity Pro)
M&C: 4Control (Fieldcontroller ), etc.
MCU: AEG Transinaut
UPS: AEG Belecke
Transformers (dry type)
DG: MTU, CUMMINS, etc.
Batteries: Hoppecke
Breakers: AEG, Schneider
MV switchgear: ABB, Schneider, EIB, Areva
LV distribution: AEG/GE NMS, Schneider
- Flexibility to perform services due to operational constraints
- Qualifications & certificates for all sites
- Management plan in response to functional management requirements
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 26
ESA UNCLASSIFIED – For Official Use
Proposal Content - Financial proposal (Section F of SCT)
Firm fixed price (FFP) for basic services for three years
Fixed unit price (FUP) per staff category proposed
LoL/funding buffer for minor repairs/spares, activation of telephone support
Travel rates
Quotations for following options
REDU power plant retesting (FFP)
ESOC power plant retesting (FFP)
Replacement of MV switch gear in Kiruna (FFP)
Delta-cost for a 24h/7d hotline support for three years (FFP)
Phase-in (FFP)
Phase-out (FFP)
Payment plan
Travel and subsistence plan
ESA form sheets from EMITS for presenting costs – PSS forms (issue 5!)
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 27
ESA UNCLASSIFIED – For Official Use
Proposal Content - Implementation Proposal (Section E of SCT)
WBS with WPD
Schedule and planning tools
Assessment of risks
List of deliverable items
Proposal Content - Contractual proposal (Section G of SCT)
Acceptance of and compliance with contract conditions
Statement on intellectual property rights
Statement for import/export licenses/authorisations
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 28
ESA UNCLASSIFIED – For Official Use
Proposal Evaluation - Criteria used
Weighting
factor
Background and experience (general and related to the particular
field concerned) of the company(ies) and staff (including adequacy
of proposed facilities) and the capability to support the different
power systems deployed throughout various sites
25%
Understanding of the requirements and objectives and discussion of
problem areas and compliance with the SoW
20%
Quality and suitability of proposed programme of work (including the
requested optional work packages). Adequacy of service offered
and flexibility in delivering the service (in case staff fluctuation
and/or operationally imposed changes of schedules)
25%
Adequacy of management, costing and planning for the delivery of
services
20%
Compliance with administrative tender conditions and acceptance of
the Contract Conditions
10%
ESA Presentation | U. Kugel | ESOC | 30/07/2014 | Slide 29
ESA UNCLASSIFIED – For Official Use