Transcript Slide 1
FUNDING ARTS RESEARCH AT
THE UNIVERSITY OF FLORIDA
Sobha Jaishankar, Ph. D.
Key steps
1.
2.
3.
4.
5.
Find an appropriate sponsor
Write a white paper
Market your work
Write a grant proposal
Submit through DSR
Who funds grants???
Government
Federal
State
Local
Private Foundations
Private Industry
Finding Funding
What activity needs support?
Research, summer stipends, organize a
conference, travel to conferences,
equipment…………
Develop key words
Search databases
Sign up for email alerts
Searching the databases
Make a list of keywords before you begin to search
Start with a broad term (“environment”)
Limit with additional terms (“education”)
Limit by country or region if relevant
Search for the type of funding you need
Remember: Non-scientist editors often compose the
database entries
Using a very specific keyword may not produce
results
Searching the databases
Repeated negative results mean your search is
probably too narrow
Review/Evaluate your “hits” – these are the
sources that look the most promising
Good match between you and the funder?
Restrictions? (geographic; eligibility)
$$ amount available (+ or – what you need?)
Deadline for response – can you make it?
Finding the appropriate sponsor
Web-Based Funding Newsletter “FYI”
Text Descriptions + Links to Download Applications
Biweekly throughout the Year
http://apps.research.ufl.edu/research/fyi/
Information collected by Staff
Funding Alerts to Individual PI’s
Community of Science Weekly/Periodic Email Alerts
Email Alerts from private & government sources
Notices from Office of Research
Other Email Alerts
Grants.gov (all federal grants, including NEA, NEH)
FedBizOpps (fbo.gov) (all federal contracts)
Agency Alerts (NSF, NIH, EPA, NASA, Energy, USDA,
etc.)
Foundation Center’s “RFP Bulletin” & “Arts Watch”
(http://fdncenter.org/newsletters/)
Archive of Arts & Culture grants from the Bulletin
(http://www.fdncenter.org/pnd/rfp/cat_arts.jhtml)
Community Of Science (COS) www.cos.com
COS Funding Opportunities - database of more than
25,000 records
COS Funding Alert - a weekly e-mail notification
COS Expertise - containing more than 480,000 firstperson profiles of researchers from over 1,600
institutions worldwide.
COS Scholar Universe - a searchable, database of nearly
2 million published scholars in a variety of disciplines.
COS Public View of Expertise (PVE) - make selected
information from an institution's research expertise
available to key external constituencies and the general
public.
COS Workbench - an easy-to-use Web workspace
Your Personal COS Research Expertise
Profile
“Electronic CV”
Maintained by Community of Science/Scholars for UF
Expertise & Research Interests very important
Funding Alerts based on this info – delivered once a week
via email
Annual email reminder to update your profile – from
Research Support
Other Office of Research Web-Based Sources
Federal Register*
Florida Administrative Weekly*
Links to All Federal Agencies*
Links to Foundations*
Foundation Center Guide to Funding Research
(http://fdncenter.org/getstarted/ tutorials/gfr/
Fundsnet Services (www.fundsnet.com/)
*Access from Office of Research website
http://www.rgp.ufl.edu/researchsupport/external_funding.ht
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Identifying a Sponsor
FIND THE AGENCY THAT FITS YOUR IDEA!
Use the resources to find out what an agency WANTS to
fund
Remember - you are helping the agency fulfill ITS mission
Contact the agency (program officer) and listen carefully!
(Send them an overview of your program – the White paper)
Your White Paper (Program Overview)
Write the White Paper FIRST
This is a concise presentation of your program/philosophy
It MUST set the flow of logic – from the more general to the
narrower focus the individual proposal is to fund.
Most difficult to write!
Remember – you are going to use this to sell your idea to the
agency!!
Your White Paper…..
• Your
vision – how does your work mesh with the
mission of the agency?
• Your Long-term Goal - Identify the niche YOU
will fill. Say why you are best-suited for this work
• Objective – of this particular proposal
• The hypothesis around which the current work
is based
• What will be the benefits of the work?
White Paper …….. Points to remember
Your long term goal does not change…. The objectives of the
individual proposal will vary.
Art in Latin America
Evolution of art themes/forms/media in response to revolution/peace
cycles (GOAL)
How does this evolution relate to the establishment of tourism as a
major economic engine? (dictatorship vs democracy) (Objectives)
Narrow down further to study Mexico, and Cuba (model systems)
White Paper ……..
Should not be too long – 2 pages
Have it critiqued by your colleagues/mentor
Market your work……..
How does your work help the sponsor fulfill their
mission?
Send your white paper to the program officer at
the sponsoring agency
Pay close attention to their feedback!
Write a grant proposal!
BEFORE YOU START WRITING THE
PROPOSAL…….
Who is the program officer?
Read the Program Announcement/agency
guidelines.
Read the review criteria – some programs have
special emphases for review
Formatting – font size, margins, line spacing
Page limits – absolutely enforced
Attachments – only send what is requested
BEFORE you write ……….
Budget – determine floor and ceiling; how many
will be funded
Note the deadlines:
Letter of Intent
Proposal submission date
Set your self a time line – plan to finish at least
10 days before the proposal is due at the agency
The proposal ………..
Remember – your language must be simple –
reviewers should not have to reread to
understand.
Make the grant reviewer friendly
Use graphs and tables
Leave spaces between lines
Use formatting (underline, italics, bold font) not
only to emphasize key points, but also to maintain
continuity and flow.
Write as if you are writing an article for the
newspaper
Anatomy of a Grant
Abstract/Summary
Significance
Review of literature
Specific Aims of this proposal
Research Plan (Rationale, protocols,
expected outcomes)
Alternative hypotheses, approaches **
Benefits of the proposed work
Resources
Broader Impacts (NSF)
What can a PI do?
• Start early! Give yourself enough time
• Read the RFA very, very carefully – FOLLOW the instructions!
• Write to the review criteria
• Have your proposal prereviewed – PLEASE!
Grants vs. Contracts
Grants give you money to carry out work
knowing that the results are unpredictable.
They are ‘relatively unrestricted’ in their
specification of what funds can be used for
Annual reporting is required
Contracts have more conditions and stipulations
attached and usually have timelines for
deliverables
Contracts can be either for services rendered, or
for deliverables
Contracts are negotiated by with the sponsor by
DSR only
Administrative issues …
The award goes to the University
Faculty do not receive the funds directly
Faculty conduct the work;
The University provides assurance that the work will be
conducted in an ethical manner
Faculty may NOT sign grants or contracts on behalf of the
institution
If you are hosting a conference/workshop, and charging
registration fees – go through DSR to collect them.
ONLY DSR can negotiate indirect costs with the sponsor.
We have standard negotiated rates that are applicable –
otherwise we use the rate allowed by the sponsor
Administrative issues …
COST SHARING
Institutional Review Board
Animal Care and Use
Electronic submission!!!!!
Finding the appropriate sponsor
Research Support
http://www.research.ufl.edu/researchsupport/
2 Senior Information Specialists
Monitor Grant Opportunities University-wide
Disseminate Info to Colleges, Depts, Individual PI’s
Funding Searches
Faculty training
Provide support for interdisciplinary/Center type of
grants
PROPOSAL PROCESSING
[email protected]
Budget development assistance
DSR-1 form
MUST have signatures from Chair, Dean and then
finally the institution
Review, sign and send proposals to the funding
agency
Contract negotiation
Electronic proposal submission
DSR POST-AWARD OFFICE
[email protected]
Receives award notices from agencies
Generates internal Notice of Award
Acceptance to campus accounting offices
Reviews, interprets award regulations
Negotiates subcontracts to awards
Approves no-cost extensions
Close-out transactions & reports
Questions????
Sobha Jaishankar
[email protected]
(352)-392-9271