Transcript Slide 1

FUNDING ARTS RESEARCH AT
THE UNIVERSITY OF FLORIDA
Sobha Jaishankar, Ph. D.
Key steps
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Find an appropriate sponsor
Write a white paper
Market your work
Write a grant proposal
Submit through DSR
Who funds grants???
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Government
 Federal
 State
 Local
Private Foundations
Private Industry
Finding Funding
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What activity needs support?
Research, summer stipends, organize a
conference, travel to conferences,
equipment…………
Develop key words
Search databases
Sign up for email alerts
Searching the databases
Make a list of keywords before you begin to search
 Start with a broad term (“environment”)
 Limit with additional terms (“education”)
 Limit by country or region if relevant
 Search for the type of funding you need
 Remember: Non-scientist editors often compose the
database entries
 Using a very specific keyword may not produce
results
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Searching the databases
Repeated negative results mean your search is
probably too narrow
 Review/Evaluate your “hits” – these are the
sources that look the most promising
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Good match between you and the funder?
Restrictions? (geographic; eligibility)
$$ amount available (+ or – what you need?)
Deadline for response – can you make it?
Finding the appropriate sponsor
Web-Based Funding Newsletter “FYI”
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Text Descriptions + Links to Download Applications
Biweekly throughout the Year
http://apps.research.ufl.edu/research/fyi/
Information collected by Staff
Funding Alerts to Individual PI’s
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Community of Science Weekly/Periodic Email Alerts
Email Alerts from private & government sources
Notices from Office of Research
Other Email Alerts
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Grants.gov (all federal grants, including NEA, NEH)
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FedBizOpps (fbo.gov) (all federal contracts)
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Agency Alerts (NSF, NIH, EPA, NASA, Energy, USDA,
etc.)
Foundation Center’s “RFP Bulletin” & “Arts Watch”
(http://fdncenter.org/newsletters/)
Archive of Arts & Culture grants from the Bulletin
(http://www.fdncenter.org/pnd/rfp/cat_arts.jhtml)
Community Of Science (COS) www.cos.com
COS Funding Opportunities - database of more than
25,000 records
COS Funding Alert - a weekly e-mail notification
COS Expertise - containing more than 480,000 firstperson profiles of researchers from over 1,600
institutions worldwide.
COS Scholar Universe - a searchable, database of nearly
2 million published scholars in a variety of disciplines.
COS Public View of Expertise (PVE) - make selected
information from an institution's research expertise
available to key external constituencies and the general
public.
COS Workbench - an easy-to-use Web workspace
Your Personal COS Research Expertise
Profile
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“Electronic CV”
Maintained by Community of Science/Scholars for UF
Expertise & Research Interests very important
Funding Alerts based on this info – delivered once a week
via email
Annual email reminder to update your profile – from
Research Support
Other Office of Research Web-Based Sources
Federal Register*
 Florida Administrative Weekly*
 Links to All Federal Agencies*
 Links to Foundations*
 Foundation Center Guide to Funding Research
(http://fdncenter.org/getstarted/ tutorials/gfr/
 Fundsnet Services (www.fundsnet.com/)
*Access from Office of Research website
http://www.rgp.ufl.edu/researchsupport/external_funding.ht
ml
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Identifying a Sponsor
FIND THE AGENCY THAT FITS YOUR IDEA!
Use the resources to find out what an agency WANTS to
fund
Remember - you are helping the agency fulfill ITS mission
Contact the agency (program officer) and listen carefully!
(Send them an overview of your program – the White paper)
Your White Paper (Program Overview)
Write the White Paper FIRST
This is a concise presentation of your program/philosophy
It MUST set the flow of logic – from the more general to the
narrower focus the individual proposal is to fund.
Most difficult to write!
Remember – you are going to use this to sell your idea to the
agency!!
Your White Paper…..
• Your
vision – how does your work mesh with the
mission of the agency?
• Your Long-term Goal - Identify the niche YOU
will fill. Say why you are best-suited for this work
• Objective – of this particular proposal
• The hypothesis around which the current work
is based
• What will be the benefits of the work?
White Paper …….. Points to remember
Your long term goal does not change…. The objectives of the
individual proposal will vary.
Art in Latin America
Evolution of art themes/forms/media in response to revolution/peace
cycles (GOAL)
How does this evolution relate to the establishment of tourism as a
major economic engine? (dictatorship vs democracy) (Objectives)
Narrow down further to study Mexico, and Cuba (model systems)
White Paper ……..
Should not be too long – 2 pages
Have it critiqued by your colleagues/mentor
Market your work……..
How does your work help the sponsor fulfill their
mission?
Send your white paper to the program officer at
the sponsoring agency
Pay close attention to their feedback!
Write a grant proposal!
BEFORE YOU START WRITING THE
PROPOSAL…….
Who is the program officer?
Read the Program Announcement/agency
guidelines.
 Read the review criteria – some programs have
special emphases for review
 Formatting – font size, margins, line spacing
 Page limits – absolutely enforced
 Attachments – only send what is requested
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BEFORE you write ……….
Budget – determine floor and ceiling; how many
will be funded
 Note the deadlines:
Letter of Intent
Proposal submission date
 Set your self a time line – plan to finish at least
10 days before the proposal is due at the agency
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The proposal ………..
Remember – your language must be simple –
reviewers should not have to reread to
understand.
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Make the grant reviewer friendly
Use graphs and tables
Leave spaces between lines
Use formatting (underline, italics, bold font) not
only to emphasize key points, but also to maintain
continuity and flow.
Write as if you are writing an article for the
newspaper
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Anatomy of a Grant
Abstract/Summary
 Significance
 Review of literature
 Specific Aims of this proposal
 Research Plan (Rationale, protocols,
expected outcomes)
 Alternative hypotheses, approaches **
 Benefits of the proposed work
 Resources
 Broader Impacts (NSF)
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What can a PI do?
• Start early! Give yourself enough time
• Read the RFA very, very carefully – FOLLOW the instructions!
• Write to the review criteria
• Have your proposal prereviewed – PLEASE!
Grants vs. Contracts
Grants give you money to carry out work
knowing that the results are unpredictable.
 They are ‘relatively unrestricted’ in their
specification of what funds can be used for
 Annual reporting is required
 Contracts have more conditions and stipulations
attached and usually have timelines for
deliverables
 Contracts can be either for services rendered, or
for deliverables
 Contracts are negotiated by with the sponsor by
DSR only
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Administrative issues …
The award goes to the University
Faculty do not receive the funds directly
Faculty conduct the work;
The University provides assurance that the work will be
conducted in an ethical manner
 Faculty may NOT sign grants or contracts on behalf of the
institution
 If you are hosting a conference/workshop, and charging
registration fees – go through DSR to collect them.
 ONLY DSR can negotiate indirect costs with the sponsor.
We have standard negotiated rates that are applicable –
otherwise we use the rate allowed by the sponsor
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Administrative issues …
 COST SHARING
 Institutional Review Board
 Animal Care and Use
 Electronic submission!!!!!
Finding the appropriate sponsor
Research Support
http://www.research.ufl.edu/researchsupport/
 2 Senior Information Specialists
 Monitor Grant Opportunities University-wide
 Disseminate Info to Colleges, Depts, Individual PI’s
 Funding Searches
 Faculty training
 Provide support for interdisciplinary/Center type of
grants
PROPOSAL PROCESSING
[email protected]
Budget development assistance
 DSR-1 form
 MUST have signatures from Chair, Dean and then
finally the institution
 Review, sign and send proposals to the funding
agency
 Contract negotiation
 Electronic proposal submission
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DSR POST-AWARD OFFICE
[email protected]
Receives award notices from agencies
 Generates internal Notice of Award
Acceptance to campus accounting offices
 Reviews, interprets award regulations
 Negotiates subcontracts to awards
 Approves no-cost extensions
 Close-out transactions & reports
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Questions????
Sobha Jaishankar
[email protected]
(352)-392-9271