Transcript SACSCOC Reaffirmation 2016

CORE TEAM / FUNCTIONAL TEAM KICKOFF
PHASE 2
St. Philip’s College Core Team
February 4, 2014
The Bowden Alumni Center
Welcome
Adena Williams Loston, President
SACSCOC Executive Sponsor
Maureen Cartledge, Interim Vice President
Academic Success, SACSCOC Project Sponsor
What is Reaffirmation?
Reaffirmation is a quality audit performed by SACSCOC to
accredit higher education institutions.
• SACSCOC = Southern Association of Colleges and
Schools Commission On Colleges
• SACSCOC is made up of regional peers.
Basic Purposes of Accreditation
Improve the quality of education
• Student learning
• Student experience
• Institutional effectiveness
• Effective use of Resources
Basic Purposes of Accreditation
Provide accountability
• Students (current and prospective)
• Employers
• Parents
• External funding sources
• Board of Trustees
• Transfer institutions
• Accrediting agencies
The overall goal of the review is to
ADD VALUE to the institution.
SACS Accreditation
1.
Compliance Certification
Integrity
Core Requirements
Comprehensive Standards
Federal Requirements
2.
Quality Enhancement Plan
All Compliance Criteria are not Created
Equally
• Federal Requirements
• Core Requirements
Note: An institution that fails to be in compliance with any
requirement is not reaffirmed.
• Comprehensive Standards
Note: An institution that fails to be in compliance with any
standard will be subject to further review that may include
monitoring, warning and probation
Leadership and Division of Responsibility
• Compliance Certification
• Administrative
• Composed of individuals in leadership positions who influence
decision-making
• QEP
• Faculty-driven
• Representation from all parts of the campus community
Reaffirmation Process Milestone Status
• QEP Topic Confirmed
• Phase 1 – Compliance Audit
• Orientation by SACSCOC (January 2014)
• Optional Advisory Visit
• Submission of Compliance Certification (March 2015)
• Off-Site Peer Review
• Submission of Focused Report (Summer of 2015)
• Submission of QEP (Summer of 2015)
• On-Site Peer Review (Fall of 2015)
• Submission of Response Report
• Review by COC (June 2016)
PHASE 2
• SPC SACSCOC Reaffirmation Charter
• Overview of Project
• Scope
• Deliverables
• Boundaries
• Stakeholders
• Key Milestones
Functional Team Guidelines
• Identify a
capable team leader
• Ensure a
good balance of skills and knowledge among
team members
• Choose individuals who are mature enough to lay aside
personal desires in favor of what is best for
• If the team has multiple levels of authority,
SPC.
titles get
checked at the door, everyone must be an equal
participant in addressing the issue at hand.
• Functional Team Roles
• Team Leader
• Team Facilitator
• Team Recorder
• Team Taskmaster
Team leader
1.
Communicate project status of functional area to Core Team
2.
Keep Project Leader and Core Team apprised of major issues
3.
Assign project tasks to team members
4.
Provide leadership in interpretation and analysis decisions
5.
Provide ultimate accountability for the submission of narrative
responses and evidence, including requested updates, to the Project
Manager according to scheduled deadlines
6.
Attend Core Team meetings and Steering Team meetings as required
Team facilitator
• Ensure equal participation by team members
• Mediate and resolve conflict
• Provide feedback and support to the team leader
• Suggest problem solving tools and techniques
• Schedule meetings, send invitations
Recorder
• Take minutes of the meeting on the designated
SACS Reaffirmation 2016 template
• Distribute meeting minutes to all team members
and post to designated SACS Reaffirmation
2016 folder
Taskmaster
• Keep track of time during team meetings
• Help the team manage its time
• Keep everyone focused on the topic and hand
• Put the brakes on sidebars
All Team members
• Offer perspective and ideas
• Actively participate in team meetings
• Adhere to meeting ground rules
• Complete assignments on time
• Support implementation of recommendations
Top 10 Most Frequently Cited Principles for Class of 2013, OffSite Review - Class A Institutions
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CS 3.7.1 Faculty Competence – 100%Cited
CS 3.2.14 Intellectual Property Rights – 72%
CR 2.8
# of Faculty – 58%
CS 3.3.1.1 Institutional Effectiveness, Educational Programs,56%
CS 3.5.1 General Education Competencies – 56%
CS 3.3.1.3 Institutional Effectiveness, Educational Support, 53%
CS 3.3.1.2 Institutional Effectiveness, Administrative Units, 49%
CS 3.4.11 Academic Program Coordination – 49%
CS3.13.3 Complaint Procedures – 49%
CS 3.2.9 Personnel Appointment – 44%
CS 3.3.1.5 Institutional Effectiveness,Community/Public Svc 44%
QEP Overview
• Broad-based participation
• Focus on student learning/development
• Congruent with strategic planning priorities
• Specific and measurable goals (data driven)
• Timelines and responsibility centers identified
• Multiple assessment/evaluative measures
• Linked to budget (resources committed)
• Work in progress
QEP Basic Requirements
CR 2.12 and CS 3.3.2
• Must focus on improving student learning and/or
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development
Forward looking (5-year improvement plan)
Faculty-driven
Data and assessment driven
Supported adequately by resources
Based upon research and best practices
Establishment of a clear structure and timeline
100 pages maximum
Plan does not have to be implemented by the time of the
on-site visit
Reaffirmation Preparedness Tips
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Start early and stay on schedule
Review the institution, unit and program mission - GTG
Analyze and respond to each question in the principles
DO NOT data dump!
Centralize documentation
Do NOT make the reader “search” for answers
Interpret charts and graphs for readers
DO NOT use future tense - this is an audit, not a
confessional
Colleagues will support & challenge you – stay focused
anyway
Make jokes! Laugh! Celebrate often! Know that this is a
TEAM effort.
Getting Started
Review – General Forms and Guidelines
http://www.sacscoc.org/inst_forms_and_info1.asp
•Resource Manual for the Principles of Accreditation
•Handbook for Institutions Seeking Reaffirmation
•Templates for the Compliance Certification
•Faculty Roster Form (if applicable)
•Faculty Roster Instructions with Sample (if applicable)
•Analyzing a Case for Compliance
•Quality Enhancement Plan Guidelines
Getting Started
• Go to AlamoShare, Planning and Research and find the
SACS link. Click on SACS Reaffirmation Documents,
Narrative Documents, find your principles and review
Phase 1 team responses
• Develop your own response by building on and refining
Phase 1 work
• Identify support documents
For Example
• 3.2.14
Resource Manual for the Principles of
Accreditation
Resource Manual for the Principles of
Accreditation
Handbook for Institutions Seeking
Reaffirmation
Managing the Process
Introducing:
SACS Tuesdays
To help you find a consistent time to work and
meet to address SACSCOC assignments,
administrators have been informed to keep
Tuesday’s open for SACSCOC meetings
across the college.
Functional Team Leads
• Hold your first meeting by February 17th
• Review assigned roles, making sure everyone understands
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their responsibilities
Review your principles, get a feel for what you are dealing with
Identify principles that may be of concern
Assign team members to specific principles
Make sure all team members review Phase 1 narrative
responses for their assigned principles
Develop a meeting schedule through the rest of the semester
Report meeting minutes on standardized agenda/minutes
template and send to Rhonda
Coming Soon!
• Xitracs Training – Submissions will be input by the
Functional Teams into Xitracs. Xitracs allows us to track
submissions and edits, organize documents and create
hyperlinks. It is VERY user friendly!
• SACSCOC Reaffirmation Website
• Charter
• Members
• Teams
• Core Committee Agendas and Minutes
• Functional Committee Agendas and Minutes
• Resource Links
• Milestone Markers
Questions?
Current Contacts:
Compliance
Karen Sides –X62339
[email protected]
QEP
Sonia Valdez –X62348
[email protected]
Thank you for the contributions you
have made and will make in the coming
months!